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Latest Reimbursements News
Hotel Direct Billing Change – December 1
The direct billing option for local hotels is changing. Beginning December 1, you will no longer be able to charge a hotel room to the University of Utah credit card. Travel & Reimbursement Services recommends applying for a TCard and using … Continue reading
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Updated Cash Advance Return Process
If a traveler has an unused Cash Advance, they will need to create a Cash Advance Return expense type and submit the departmental deposit # in the comment line. Previous instructions had users add a “Miscellaneous” expense type, which is … Continue reading
Travel Cards (TCards)
University travel is rapidly picking up. In order to avoid delays in getting a TCard, please apply early. Use a TCard to pay for conferences, hotels, and other University travel expenses to help your travelers avoid paying out-of-pocket. Get all … Continue reading
Email Notifications From Concur
UTravel Concur sends notification emails depending on the settings in your profile. To verify and make adjustments to your settings, login at utravel.utah.edu with your CIS credentials and click on Profile in the top right corner of the page, and … Continue reading
Gift Card Purchases and Requests
The University has created a Gift Card Procedure surrounding the purchase and control of gift cards purchased by campus and hospital departments. P3-100D Gift Card Purchases and Requirements is effective January 15, 2022 and can be found in the Regulations Library. … Continue reading
Reminder – ePR and Concur FY 2021 Reimbursements
Travel & Reimbursement Services would like to remind departments of the deadlines for ePR and Concur reimbursements for FY 2021. Please be sure to complete them on time in order to receive reimbursements and have them coded in the appropriate … Continue reading
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How to Handle an Unused Cash Advance in Concur
When a traveler has an unused cash advance, it will need to be accounted for on an Expense Report in Concur. There may be an unused cash advance because of a cancelled trip, or the traveler may not have had … Continue reading
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Additional Procedures: For expenses related to COVID-19 Cancelled Business Trips
Travel restrictions put in place in early March, 2020 have affected many plans for University travel that was scheduled between March 1, 2020 and June 30, 2020. Departments should work with travelers to make every effort to cancel reservations and … Continue reading
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Important: Preparers MUST “Import” Prepaid Airfare to Expense Report
There has been a high number of instances where departments have failed to attach the prepaid airfare to an expense report properly, and are having to submit a subsequent expense report to expense the airfare. To combat this, departments MUST … Continue reading
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Allocations in UTravel – Short Video How-To Change/Add Chartfields
Allocating expenses to multiple chartfields can be done simply in the UTravel system. Refer to this short video explaining the process: Would you like extra help with your expense reports or any other UTravel functionality? We host a workshop each … Continue reading
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