UTravel: How to Assign an Expense Delegate in your Profile

If you are an approver, you can use the Travel Concur system to select ONE PERSON to approve travel on your behalf.

Follow these steps to delegate your approval authority:

  1. Go to your profile settings
  2. Click “Expense Delegates”
  3. Click “Add” to search for a delegate and click on their name once found
  4. Select “Can Approve” and “Receives Approval Emails”

 Once saved, this person is now able to Act on your behalf to approve.

Note: A person is not able to submit and approve an expense report, so we recommend keeping those duties separate.

This process is illustrated in the video below:

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How To: PDF Summaries of Expense Reports in UTravel

Producing PDF summaries for your expense reports in UTravel can be done in four simple steps:

  1. In the Expense tab, click on Report Library
  2. Click on the desired report
  3. Click Print/Email and the corresponding dropdown
  4. The top left section of the new window will have options to either download a PDF, Email the report, or Print the report.

The following video will demonstrate these 4 steps:


Do you want extra help with your expense reports or any other UTravel functionality? We host a workshop each Friday where users can get one-on-one help.

These sessions require registration beforehand, and you can register at the links below:

Campus Employee Registration | Hospital Employee Registration

Participants are encouraged to bring their laptops. Seats are limited, so please only register if you plan on attending.


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Simplified UTravel Request: “How will you Book?” Question

Effective November 1st, Request will present the user with only two options to this question: How will you reserve air, car and/or hotel?

  1. Book in Concur Travel: Use online booking tool/Need Book link
  2. Book outside Concur Travel: Book with CBT Agent/Other Method

If you would like to reserve air, car and/or hotel directly in the Concur Booking Tool and need the BOOK link, select Option 1.

Select option 2 for:

  • University’s Onsite Travel Agents
  • Already booked using Concur Booking Tool
  • Other Method

NOTE: Option 1 will result in the “Book” link, and Option 2, will result in the “Expense” link.

Reference materials have been updated to reflect this change.

This change is based upon feedback and requests from our users. Please continue to share your ideas with us using our Ask Us form.


Did you know?

You can take advantage of the University’s OnSite Travel Agents to reserve air, car and/or hotel.

Ways to Contact an Agent:

You can also reserve air*, car and/or hotel directly in the Concur Booking Tool.

*Airfare booked using the Concur site is for single, domestic trips only. *Contact an Agent to reserve group or int’l airfare.


Do you want extra help with your expense reports or any other UTravel functionality? We host a workshop each Friday where users can get one-on-one help.

These sessions require registration beforehand, and you can register at the links below:

Campus Employee Registration | Hospital Employee Registration

Participants are encouraged to bring their laptops. Seats are limited, so please only register if you plan on attending.


UTravel Reference Materials | Ask Us | Training Registration

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