The BPAG minutes from the October 8, 2021 BPAG meeting are now available on the Financial Services Technology Support website.
To learn more about BPAG, click here.
The BPAG minutes from the August 13, 2021 BPAG meeting are now available on the Financial Services Technology Support website.
BPAG stands for Business Process Advisory Group. Business officers from across campus meet monthly with central administration to address problems and issues along with suggestions to solve them. Over the past several years, BPAG has helped to facilitate many important changes implemented by central administration. BPAG is not a policy making group, a priority setting group nor is it intended to be the primary means of communicating to all the departments.
To learn more about BPAG, click here.
General Stores received donations of disposable 3-ply earloop PPE masks which are available for use throughout our University Community. Each department may receive up to 2 boxes, free of charge, while supplies last. These may be especially useful for areas with students, such as classrooms or student housing.
These masks are available by will-call at General Stores in the north end of the Randal Turpin Building #350, no order necessary. Arrive between 7:30 am-3:30 pm to claim your boxes. They are also available for delivery, by request, with the purchase of any other PPE supplies. If placing orders through the web, please add the request in the Special Instructions box.
Place an order by:
Calling – 801-581-8671
Emailing – csr@stores.utah.edu
Visiting – https://finance.apps.utah.edu/uofu/fin/stores/
As the beginning of the Fall Semester is quickly approaching, we suggest taking stock of the PPE and sanitization supplies you may need. With continuing COVID cases, the need for hand sanitizer and normal cleaning supplies are necessary. We have been told that surface cleaning is important but not necessarily sanitization. General Stores is well stocked and there are currently no ordering restrictions or allocations except for some nitrile medical exam gloves.
Over the past 18 months, Purchasing and General Stores have been partnering to source PPE and sanitizer items for departmental and clinic purchases. While you are stocking up on PPE as needed, don’t forget to order your office and classroom supplies as well.
Please contact General Stores directly to place an order. If there are PPE items you would like to purchase that aren’t currently stocked, please call and we will be happy to help you. If you require large quantities of masks, gloves, sanitizer, etc., please let us know so we can work with our vendors to get those to you as timely as possible.
Welcome back to those who are returning to campus.
Ordering Email: csr@stores.utah.edu | Website | Phone: 801-581-8671
Along with several other buildings on campus, the first floor of the Park Building flooded the night of August 1, 2021. Several offices were impacted, including Purchasing. Fortunately, Accounts Payable only received water damage to a small area.
Effective Monday, August 9, 2021, Purchasing, UShop, P-Card, and Contracts will temporarily be located within Accounts Payable in the Park Building, 201 Presidents Circle, Room 145. Office hours will remain unchanged for all of these units: 8 am – 5 pm, Monday through Friday.
Phones are being moved and no interruptions of service are anticipated, but please be patient and email if you cannot complete a call. While a renovation completion date has not been established at this time, it is anticipated that Purchasing’s move back to room 170 may take several weeks. Notice will be provided when that move is completed.
In addition to employee’s phone numbers, which are still operational, central numbers and an email address exist as follows:
Many thanks to Accounts Payable for making this accommodation, and best wishes to others on campus who are dealing with flood-related issues.
All individuals responsible for Management Reports should carefully review their statements between now and the first part of July to identify any corrections or adjustments, which should be reflected in the statement for the month of June. Suggested items to be examined are:
As a reminder, the scheduled move to the online-only educational period, March 1-14, 2021, is fast approaching. During this time many buildings on campus may be closed and unable to accept packages for delivery. We expect that you are already aware of how your department may be impacted during this time and have planned accordingly. Your department may choose alternate delivery options, as outlined here.
If General Stores & Receiving receive calls for help from carriers attempting to deliver packages to a closed building, we will instruct them to deliver the package to the Receiving department. From there it can be picked up by your department in WILL CALL with your University ID, or delivery can be arranged per your request.
When ordering from General Stores during this time period, please ensure you put “WILL CALL” in the special instructions if your area is not accessible by our delivery personnel. As always, please ensure a name and phone number are on every order so we can contact you in case of closures or delivery issues.
General Stores: 801-581-8671
Central Receiving: 801-581-7409
General Stores and Receiving
253 VRTUSB
1795 E South Campus Dr 253
Salt Lake City, UT 84112
University Print & Mail Services would like some information that will allow us to help your department receive mail and packages during the online-only educational period from March 1-14, 2021.
If your department will be closed or changing hours, please contact Juan Sosa at juan.sosa@utah.edu or 385-290-8878 with your answers to the following questions:
Note: USPS can only deliver mail to offices that are open on a regular schedule. If notified, Print & Mail can receive your USPS mail and packages on your behalf. We’ll sort it and hold it at our facility until it is picked up or until regular mail delivery resumes.
If you work in an area that will be closed and you have a FedEx or UPS package that needs to be delivered or picked up during the online-only educational period, please read the following instructions:
If you have a UPS package:
If you have a FedEx package:
Note: FedEx Ground and FedEx Express have different daily pick-up times. To ensure your packages are picked up on the same day you drop them off:
If you need items during the closure period, please note that your mail, packages, and print projects can be retrieved in the following ways:
Uncollected or undeliverable items will be held at Print & Mail until the online-only educational period ends on March 15, 2021, or until we’re notified your department or building is reopened.
If you have further questions, please contact Juan Sosa at juan.sosa@utah.eduor call Print & Mail at 801-581-6171.
The ending quarter endowment pool unit market value (UMV) for December 31, 2020, is $239.50 per unit. This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FS News. All other factors in the instructions remain the same through the fiscal year. For detailed instructions on how to project endowment income, please click here. The instructions are available there now for fiscal year 2021-2022.
If you have any questions or feedback just ask us!
Attention campus users: We have been experiencing intermittent and varied system issues over the last several days.
In most cases, we are able to get a system back online before our users are impacted, but if you experience a significant error – please let us know using our ASK US form.
When reporting, it is helpful to know what you were doing when the error occurred and to attach any helpful screen shots.
We then work directly with UIT to report, address, and correct the issues.
Attention ePR preparers:
In response to an internal audit, and in strict adherence to Rule 3-010A, we have implemented system changes to enforce Director or Chair approval for all Employee Reimbursements that exceed $1,000.
The intent of the Rule is to provide incentive to departments to use recommended procurement methods based upon the Buying and Payment Guide. Prior to the internal audit, Travel & Reimbursement Services would scrutinize the content of the reimbursement to determine if preferred procurement methods were violated, and would re-route the reimbursement request back to the department to add Director/Chair to the workflow, if necessary. The system will now enforce a requirement of Director/Chair when the request exceeds $1,000, regardless of the content of the payment.
We encourage Departments to use the most efficient and cost-effective procurement methods as outlined in the Buying and Payment Guide, especially to avoid unnecessary payment of sales tax.
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