View Paycheck & Check/Advice Roster

The Payroll Processing for the August 22nd, 2018 paycheck is completed, and the paycheck information is available on Campus Information Services.

  1. Signon to the CIS and click the Employee dropdown (if it is not your default tab).
  2. Click the Payroll, Taxes and Salary tile.
  3. Click View Paycheck and you will see your current check.
  4. Click W-4 Tax Information and you can view/update your W-4 Tax Information.
  5. Click Direct Deposit and you can view or edit your direct deposit accounts, or suppress the printing of your direct deposit advice.

Please remember if your net pay is being direct deposited, it will not be in your bank account until NOON on August 22, 2018. If you receive a check, the University will mail it to your home address on file.

Payroll Reports: For more information about how to view your Check and Advice Roster please see the FBS News Post – Check Advice Roster

Important Information

All Payroll self-service functions are turned off during payroll processing, which begins on the final day of the pay period at 5:00 PM and ends on payday.

If you have further questions please call Payroll at 581-7873.

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Q4 FY 2018 UMV for Endowment Projections

The ending quarter endowment pool unit market value (UMV) for June 30, 2018, is $223.25 per unit. This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FBS News. All other factors in the instructions remain the same through the fiscal year. For detailed instructions on how to project endowment income, please click here. The instructions are available there now for fiscal year 2018-2019.

If you have any questions or feedback just ask us!

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Accounting Month Closed for July 2018-You may now review your Management Reports in EOR

The most recent accounting month is now closed. Your Management Reports are complete and ready for your review. For most departments/units, review and approval should follow the steps outlined in this memo. Some departments/units have alternate procedures in place to accomplish review and approval. Check with your unit’s accountant and/or the liaison listed at the bottom of your Management Report if you have questions about review and approval.

To proceed, please check both your PROJECTS and ACTIVITIES.

TO MAKE CHANGES, correct errors, etc.: Contact your departmental administrator as soon as possible (e.g. to prevent delay in posting your changes, please do not wait for the PAR forms).

MARK the Projects/Activities you have reviewed. (This does not necessarily indicate the transactions are correct, only that you reviewed them). There are only two approved methods to indicate Evidence of Review, and both are completed using the EOR web application

  1. Select reviewed activities/projects, and click button “Mark Reviewed,”
  2. Sselect reviewed activities/projects, and click button “Indicate Review PDF.”

Either action leaves a data indicator that review is complete. Signed review PDFs should be retained in your files for as long as you retain other Management Report documentation. Click here for a quick online EOR tutorial.

A new Guideline has been published to offer clarification to Policy 3-003: Authorizations and Approvals Required for Financial Transactions.

This Guideline is meant to improve internal controls across campus as it outlines:

  1. Account Executives (AEs) and PIs remain primarily responsible for monthly review of their Management Report and submission of EOR (Evidence of Review) – even if they have chosen to delegate this authority.
  2. This responsibility cannot be delegated to an individual who also has the authority to initiate financial transactions.
  3. GFA (Granting Financial Authority) is an application found on CIS that has been recently enhanced to allow AEs and PIs to make separate delegations for financial transaction approval and Management Report Review. (Follow these instructions to delegate authority)

Review and approval of these monthly reports is a key element in the University’s system of internal controls, and is further explained in University Policy 3-003, Authorizations and Approvals Required for Financial Transactions. – See Section III.F.

Please help us by providing feedback by clicking here.

Ask UsPlease ASK US if you have any questions.

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Temporary Access to the Purchasing, PCard & Accounts Payable Offices

Purchasing Department, Purchasing Card and UShop

Due to the construction in the Park Building caused by flooding, the entrances to the Purchasing Department will be limited to the ADA ramps and stairs located on the southeast and northeast side of the building. The more commonly used doors facing north, south and west (west side of the building) are not available. Purchasing is still in the same location. Elevators are still accessible to and from the first floor. Another notice will be sent when conditions change. Thank you for your patience.

Purchasing Department
201 S Presidents Circle, Rm 170
801-581-7241


 

Accounts Payable

As indicated in prior communications, due to the Park Building flood that occurred in July, Accounts Payable has relocated temporarily and a new “main entrance” has been established at 160C Park at the bottom of the ADA accessibility ramps on the South side of the Park Building. Using this new entrance is especially critical now that many of the 1st floor entrances to the Park Building are blocked due to construction. The most direct way to AP’s front desk is from the outside entranced circled in the map below. Thank you for your patience during this unexpected transition!

Accounts Payable
201 S Presidents Circle, Rm 160C
801-581-6976


Ask UsPlease ASK US if you have any questions.

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Accounts Payable Relocation

Due to the Park Building flood that occurred in July, Accounts Payable will be displaced for approximately 6 months. In order to maintain a good customer service experience during this time, we have a new “main entrance” located at the bottom of the ADA accessibility ramps on the North and South sides of the Park Building with way-finding signage that will hopefully guide customers to our new front desk. The entrance on the south side will be the most direct way to AP’s front desk which is now located in 160C Park, indicated on the map below. Thank you for your patience during this unexpected transition!

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Search Pending Approvals in ePR by Org

A new report has been created in the Financial Information Library called: EPR Pending Approvals by Org. Input the Org ID and optional Rollup to see all the pending approvals for that Org. The results of the report are:

  • Org ID
  • Descr
  • Pending Approver
  • Pending Since
  • ePR REquest #
  • Description
  • Role Name
  • Approval Sequence
  • Descr
  • Line Amount
  • Preparer

This report is in the EPR folder of the Financial Information Library.

Ask UsPlease ASK US if you have any questions.

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New FIL to Search for Pending ePR Approvals

EPRA new report has been created in the Financial Information Library called: EPR Pending Approvals. Input the employee ID (0xxxxxxx) of an employee and see all the pending approvals for that person. The results of the report are:

  • Pending Approver
  • Pending Since
  • ePR REquest #
  • Description
  • Role Name
  • Approval Sequence
  • Descr
  • Line Amount
  • Preparer

This report is in the EPR folder of the Financial Information Library.

Ask UsPlease ASK US if you have any questions.

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College & University Accounting Training Course – New Location, Higher Capacity

Due to high demand, our College & University Accounting Training has moved locations in order to support a higher capacity.

The new location is the INSCC auditorium.

Please register here.

 

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New Training Course: College & University Accounting – Registration Open!

Based upon requests and feedback from our users, FBS has added, and Associate Vice President, Jeff West will present this new course. 

Essentials of College & University Accounting:

This course presents a comprehensive look at accounting and reporting for higher education institutions. It is meant to be an overview of the concepts and principles we follow for recording, categorizing, summarizing, and reporting financial transactions of the institution. Theoretical underpinnings of accounting will be discussed and examples will be given of how typical transactions are handled in a higher education environment.

This course does not go into the specifics of our Peoplesoft Financials system here at the University. Rather, it is more of a generic look at accounting and reporting for colleges & universities.

Two sessions are currently being offered:

  • Wednesday, August 1, 9:30 am to 11:00 am
  • Wednesday, September 12, 9:30 am to 11:00 am

Click here to register

We look forward to seeing you there!

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Accounts Payable and Park Building Flood

Due to a large flood last weekend in the Park Building, Accounts Payable operations have been significantly disrupted.  AP has relocated 20 people, their office spaces, and processes to various locations around the Park Building. 

Despite these unforeseen challenges, due to the dedication of our staff, we don’t anticipate any issues with completing the surge of Old Year requests in time to post in the Old Fiscal Year, but this will require a focused all-hands effort.  Any last-minute and unusual circumstances that can arise at this time each year may not get immediate attention. 

After this week we will turn our efforts towards New Year business, and getting up to speed on the New Year requests.  We are doing everything we can to accommodate as many requests as possible, and we appreciate your efforts to ensure that requests are complete, accurate, appropriate, and timely.

 

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