Accounting Month Closed for August 2022-You may now review your Management Reports in EOR

The most recent accounting month is now closed. Your Management Reports are complete and ready for your review. For most departments/units, review and approval should follow the steps outlined in this memo. Some departments/units have alternate procedures in place to accomplish review and approval. Check with your unit’s accountant and/or the liaison listed at the bottom of your Management Report if you have questions about review and approval.

To proceed, please check both your PROJECTS and ACTIVITIES.

TO MAKE CHANGES, correct errors, etc.: Contact your departmental administrator as soon as possible (e.g. to prevent delay in posting your changes, please do not wait for the PAR forms).

MARK the Projects/Activities you have reviewed. (This does not necessarily indicate the transactions are correct, only that you reviewed them). There are only two approved methods to indicate Evidence of Review, and both are completed using the EOR web application

  1. Select reviewed activities/projects, and click button “Mark Reviewed,”
  2. Select reviewed activities/projects, and click button “Indicate Review PDF.”

Either action leaves a data indicator that review is complete. Signed review PDFs should be retained in your files for as long as you retain other Management Report documentation.

A new Guideline has been published to offer clarification to Policy 3-003: Authorizations and Approvals Required for Financial Transactions.

This Guideline is meant to improve internal controls across campus as it outlines:

  1. Account Executives (AEs) and PIs remain primarily responsible for monthly review of their Management Report and submission of EOR (Evidence of Review) – even if they have chosen to delegate this authority.
  2. This responsibility cannot be delegated to an individual who also has the authority to initiate financial transactions.
  3. GFA (Granting Financial Authority) is an application found on CIS that has been recently enhanced to allow AEs and PIs to make separate delegations for financial transaction approval and Management Report Review. (Follow these instructions to delegate authority)

Review and approval of these monthly reports is a key element in the University’s system of internal controls, and is further explained in University Policy 3-003, Authorizations and Approvals Required for Financial Transactions. – See Section III.F.

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September 2022 BPAG Minutes Are Available

The BPAG minutes from the September 9, 2022 BPAG meeting are now available on the Business Analysis & Support Services website.

September 2022 Meeting Minutes

  • Travel Updates
  • Journal Processing

To learn more about BPAG, click here.

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August 2022 BPAG Minutes Are Available

The BPAG minutes from the August 12, 2022 BPAG meeting are now available on the Business Analysis & Support Services website.

August 2022 Meeting Minutes

  • Concur Updates
  • UShop Team Update
  • FY Closeout
  • OneU Project Update
  • Open Discussion

To learn more about BPAG, click here.

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July Management Report Balances Corrected

Good Afternoon,
It came to our attention this morning that Activities or Projects which had Thermidor Accrual journal entries (journals beginning with the letters “TAC”) posted in fiscal year 2022 did not have the requisite reversals in fiscal year 2023 prior to July month end close. This resulted in improper balances on the July Management Reports. The “accounting month” of July was temporarily reopened this morning to process these reversals. All balances on Management Reports should be accurate beginning Saturday morning, August 13.

If you have any questions or concerns please reach out to Steven Phillips or Steve Allen.

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Accounting Month Closed for July 2022-You may now review your Management Reports in EOR

The most recent accounting month is now closed. Your Management Reports are complete and ready for your review. For most departments/units, review and approval should follow the steps outlined in this memo. Some departments/units have alternate procedures in place to accomplish review and approval. Check with your unit’s accountant and/or the liaison listed at the bottom of your Management Report if you have questions about review and approval.

To proceed, please check both your PROJECTS and ACTIVITIES.

TO MAKE CHANGES, correct errors, etc.: Contact your departmental administrator as soon as possible (e.g. to prevent delay in posting your changes, please do not wait for the PAR forms).

MARK the Projects/Activities you have reviewed. (This does not necessarily indicate the transactions are correct, only that you reviewed them). There are only two approved methods to indicate Evidence of Review, and both are completed using the EOR web application

  1. Select reviewed activities/projects, and click button “Mark Reviewed,”
  2. Select reviewed activities/projects, and click button “Indicate Review PDF.”

Either action leaves a data indicator that review is complete. Signed review PDFs should be retained in your files for as long as you retain other Management Report documentation.

A new Guideline has been published to offer clarification to Policy 3-003: Authorizations and Approvals Required for Financial Transactions.

This Guideline is meant to improve internal controls across campus as it outlines:

  1. Account Executives (AEs) and PIs remain primarily responsible for monthly review of their Management Report and submission of EOR (Evidence of Review) – even if they have chosen to delegate this authority.
  2. This responsibility cannot be delegated to an individual who also has the authority to initiate financial transactions.
  3. GFA (Granting Financial Authority) is an application found on CIS that has been recently enhanced to allow AEs and PIs to make separate delegations for financial transaction approval and Management Report Review. (Follow these instructions to delegate authority)

Review and approval of these monthly reports is a key element in the University’s system of internal controls, and is further explained in University Policy 3-003, Authorizations and Approvals Required for Financial Transactions. – See Section III.F.

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Accounting Month Closed for June 2022-You may now review your Management Reports in EOR

The most recent accounting month is now closed. Your Management Reports are complete and ready for your review. For most departments/units, review and approval should follow the steps outlined in this memo. Some departments/units have alternate procedures in place to accomplish review and approval. Check with your unit’s accountant and/or the liaison listed at the bottom of your Management Report if you have questions about review and approval.

To proceed, please check both your PROJECTS and ACTIVITIES.

TO MAKE CHANGES, correct errors, etc.: Contact your departmental administrator as soon as possible (e.g. to prevent delay in posting your changes, please do not wait for the PAR forms).

MARK the Projects/Activities you have reviewed. (This does not necessarily indicate the transactions are correct, only that you reviewed them). There are only two approved methods to indicate Evidence of Review, and both are completed using the EOR web application

  1. Select reviewed activities/projects, and click button “Mark Reviewed,”
  2. Select reviewed activities/projects, and click button “Indicate Review PDF.”

Either action leaves a data indicator that review is complete. Signed review PDFs should be retained in your files for as long as you retain other Management Report documentation.

A new Guideline has been published to offer clarification to Policy 3-003: Authorizations and Approvals Required for Financial Transactions.

This Guideline is meant to improve internal controls across campus as it outlines:

  1. Account Executives (AEs) and PIs remain primarily responsible for monthly review of their Management Report and submission of EOR (Evidence of Review) – even if they have chosen to delegate this authority.
  2. This responsibility cannot be delegated to an individual who also has the authority to initiate financial transactions.
  3. GFA (Granting Financial Authority) is an application found on CIS that has been recently enhanced to allow AEs and PIs to make separate delegations for financial transaction approval and Management Report Review. (Follow these instructions to delegate authority)

Review and approval of these monthly reports is a key element in the University’s system of internal controls, and is further explained in University Policy 3-003, Authorizations and Approvals Required for Financial Transactions. – See Section III.F.

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Ask UsPlease ASK US if you have any questions.

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July 2022 BPAG Minutes Are Available

The BPAG minutes from the July 8, 2022 BPAG meeting are now available on the Business Analysis & Support Services website.

July 2022 Meeting Minutes

  • Purchasing Condensed Helium Gas
  • Sole Source Training
  • OneU Finance Transformation Update
    • Chart of Accounts Redesign
    • PeopleSoft Optimization
    • Reporting

To learn more about BPAG, click here.

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Accounting Month Closed for May 2022-You may now review your Management Reports in EOR

The most recent accounting month is now closed. Your Management Reports are complete and ready for your review. For most departments/units, review and approval should follow the steps outlined in this memo. Some departments/units have alternate procedures in place to accomplish review and approval. Check with your unit’s accountant and/or the liaison listed at the bottom of your Management Report if you have questions about review and approval.

To proceed, please check both your PROJECTS and ACTIVITIES.

TO MAKE CHANGES, correct errors, etc.: Contact your departmental administrator as soon as possible (e.g. to prevent delay in posting your changes, please do not wait for the PAR forms).

MARK the Projects/Activities you have reviewed. (This does not necessarily indicate the transactions are correct, only that you reviewed them). There are only two approved methods to indicate Evidence of Review, and both are completed using the EOR web application

  1. Select reviewed activities/projects, and click button “Mark Reviewed,”
  2. Select reviewed activities/projects, and click button “Indicate Review PDF.”

Either action leaves a data indicator that review is complete. Signed review PDFs should be retained in your files for as long as you retain other Management Report documentation.

A new Guideline has been published to offer clarification to Policy 3-003: Authorizations and Approvals Required for Financial Transactions.

This Guideline is meant to improve internal controls across campus as it outlines:

  1. Account Executives (AEs) and PIs remain primarily responsible for monthly review of their Management Report and submission of EOR (Evidence of Review) – even if they have chosen to delegate this authority.
  2. This responsibility cannot be delegated to an individual who also has the authority to initiate financial transactions.
  3. GFA (Granting Financial Authority) is an application found on CIS that has been recently enhanced to allow AEs and PIs to make separate delegations for financial transaction approval and Management Report Review. (Follow these instructions to delegate authority)

Review and approval of these monthly reports is a key element in the University’s system of internal controls, and is further explained in University Policy 3-003, Authorizations and Approvals Required for Financial Transactions. – See Section III.F.

Please help us by providing feedback by clicking here.

Ask UsPlease ASK US if you have any questions.

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Comments Off on Accounting Month Closed for May 2022-You may now review your Management Reports in EOR

Small-Dollar / Single Procurement Threshold Update

Effective immediately, in response to the change to the small-dollar / single procurement threshold as defined in policy 3-100 and rule R3-100D, UShop workflow has been modified. Requisitions for non-restricted goods or services that previously were paused for procurement review and approval when the total requisition amount was greater than $5,000 will now pause for that review when the requisition amount is greater than $10,000. This does not apply to orders placed with punch-out catalogs where a contract is in place. That threshold will remain at $50,000. Please contact the UShop team with any questions.

ePR (Electronic Payment Requests) will reflect this change as well. The payment types previously limited to $5,000 will move to a $10,000 limit. Please contact Accounts Payable with any ePR related questions.

The single purchase threshold change will also affect PCard transactions valued between $5,000 and $10,000. For cardholders requiring a single limit increase greater than $5,000, a Change Cardholder Limits form is required to be submitted for approval. Requests for permanent PCard single purchase limit increases exceeding $5,000 will require detailed justification. Please contact the PCard office with any questions.

Contact information:

UShop: UShop@utah.edu; Phone: 801-585-2255
Accounts Payable: ap@admin.utah.edu; Phone: 801-581-6976
PCard: PCard@purchasing.utah.edu; Phone: 801-587-7859

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April 2022 BPAG Minutes Are Available

The BPAG minutes from the April 8, 2022 BPAG meeting are now available on the Business Analysis & Support Services website.

April 2022 Meeting Minutes

  • PI Budget Planning Tool
  • Stakeholder / Advisory Group Participation
  • Invoice Submission Form

To learn more about BPAG, click here.

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