View Paycheck & Check/Advice Roster

The Payroll Processing for the January 22nd, 2019 paycheck is completed, and the paycheck information is available on Campus Information Services.

  1. Signon to the CIS and click the Employee dropdown (if it is not your default tab).
  2. Click the Payroll, Taxes and Salary tile.
  3. Click View Paycheck and you will see your current check.
  4. Click W-4 Tax Information and you can view/update your W-4 Tax Information.
  5. Click Direct Deposit and you can view or edit your direct deposit accounts, or suppress the printing of your direct deposit advice.

Please remember if your net pay is being direct deposited, it will not be in your bank account until NOON on January 22, 2019 . If you receive a check, the University will mail it to your home address on file.

Payroll Reports: For more information about how to view your Check and Advice Roster please see the FBS News Post – Check Advice Roster

Important Information

All Payroll self-service functions are turned off during payroll processing, which begins on the final day of the pay period at 5:00 PM and ends on payday.

If you have further questions please call Payroll at 581-7873.

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Revised Sole Source Procurement Process Request Form

The Procurement and Contracting Services Department in conjunction with the Office of General Counsel and the Conflict of Interest Office has revised the Sole Source (Non-Standard) Procurement Process Request Form, commonly known as Sole Source Form.

The Conflict of Interest Disclosure section has been revised to include additional information and must be completed by each decision maker involved in directing the sole source selection to the vendor.

Section D has been added to Part 2 to include categories of exceptions to the standard procurement process requirements compliant with Regents Rule R571-8 and University Procedure 3-100C.

The new form can be found on the Purchasing website under FORMS, or click here. Please share this information with others in your department who may have interest.

Please contact the purchasing department (801-581-7241) if you have questions.

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Airport Parking Option: U Gets Discount at The Parking Spot

Christopherson Business Travel has been a longtime partner with the University of Utah, and they have recently entered into a partnership with The Parking Spot – an off-airport parking company that provides parking, transportation, and emergency services.

The Parking Spot is offering University of Utah Employees a special offer through February to use their services: A free upgrade to Gold status and one free day of parking (see flyer here).

You will need to sign up in one of two ways to benefit:

  1. Click here and register for a Spot Club Exec account.
  2. Download the mobile app and enter corporate code “Utah5921” during registration

Program Summary – Simple, Predictable, Personal.

Spot Club Exec Account:

  • Corporate discount (for business and personal travel)
  • Mobile app technology for check-in/check-out
  • Concur expense integration
  • Industry-leading rewards program (earn points for free parking)

Hospitality:

  • Open 24/7 with 5-7 minute shuttle rotations
  • Trunk to Terminal service (picked up and dropped off at your car)
  • Luggage assistance

Complimentary Emergency Service:

  • Battery jump-start
  • Tire change
  • Towing service

Introductory Rates: 

  • Uncovered Parking: $6.00/Day ($5.00 with reservation)
  • Covered Parking: $9.00/Day ($8.00 with reservation)
  • Corporate discount still applies

Note – This is a new option available to travelers, not a requirement. Current parking options include those listed below.

Airport Parking Options: 

  • Salt Lake International Airport – $9/Day
  • Park n’ Jet – $8.50/Day
  • Diamond Airport Parking – Redwood Road – $8.50/Day
  • Diamond Airport Parking – North Temple – $7.50/Day
  • The Parking Spot – $6/Day
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New functionality in Voucher and Vendor web apps!

We’ve added the uNID as a searchable field in both the Voucher and Vendor web apps. This means you’re now able to locate employee or student vendors using their U ID#.

Voucher & Payment Search:

Enter a uNID in the box labeled “Individual”

Vendor Search:

Enter a uNID in the box labeled “Individual.”

You may also use a partial uNID and the system will return potential vendor matches. (This only works from Vendor Search and not in Voucher & Payment Search.)

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January 2019 BPAG Minutes Available

The BPAG minutes from the January 11, 2019 BPAG meeting are now available on the Business Analysis & Support Services website.

What is BPAG?

BPAG stands for Business Process Advisory Group.  Business officers from across campus meet monthly with central administration to address problems and issues along with suggestions to solve them.  Over the past several years, BPAG has helped to facilitate many important changes implemented by central administration. BPAG is not a policy making group, a priority setting group nor is it intended to be the primary means of communicating to all the departments.

To learn more about BPAG, click here.

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Ask UsPlease ASK US if you have any questions.

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Accounting Month Closed for December 2018-You may now review your Management Reports in EOR

The most recent accounting month is now closed. Your Management Reports are complete and ready for your review. For most departments/units, review and approval should follow the steps outlined in this memo. Some departments/units have alternate procedures in place to accomplish review and approval. Check with your unit’s accountant and/or the liaison listed at the bottom of your Management Report if you have questions about review and approval.

To proceed, please check both your PROJECTS and ACTIVITIES.

TO MAKE CHANGES, correct errors, etc.: Contact your departmental administrator as soon as possible (e.g. to prevent delay in posting your changes, please do not wait for the PAR forms).

MARK the Projects/Activities you have reviewed. (This does not necessarily indicate the transactions are correct, only that you reviewed them). There are only two approved methods to indicate Evidence of Review, and both are completed using the EOR web application

  1. Select reviewed activities/projects, and click button “Mark Reviewed,”
  2. Sselect reviewed activities/projects, and click button “Indicate Review PDF.”

Either action leaves a data indicator that review is complete. Signed review PDFs should be retained in your files for as long as you retain other Management Report documentation. Click here for a quick online EOR tutorial.

A new Guideline has been published to offer clarification to Policy 3-003: Authorizations and Approvals Required for Financial Transactions.

This Guideline is meant to improve internal controls across campus as it outlines:

  1. Account Executives (AEs) and PIs remain primarily responsible for monthly review of their Management Report and submission of EOR (Evidence of Review) – even if they have chosen to delegate this authority.
  2. This responsibility cannot be delegated to an individual who also has the authority to initiate financial transactions.
  3. GFA (Granting Financial Authority) is an application found on CIS that has been recently enhanced to allow AEs and PIs to make separate delegations for financial transaction approval and Management Report Review. (Follow these instructions to delegate authority)

Review and approval of these monthly reports is a key element in the University’s system of internal controls, and is further explained in University Policy 3-003, Authorizations and Approvals Required for Financial Transactions. – See Section III.F.

Please help us by providing feedback by clicking here.

Ask UsPlease ASK US if you have any questions.

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Important Notice: PAPER W-2 FORMS WILL NO LONGER BE DELIVERED TO UNIVERSITY DEPARTMENTS

Paper W-2 forms will no longer be delivered to University departments effective for 2018 W-2 forms delivered in January 2019.  This change is due to the risk of access to personally identifiable information and University efficiency improvements.

W-2 forms may be received electronically on the CIS or delivered by mail.

There are many benefits to the employee and the University of opting to receive the W-2 form electronically.  Please follow the instructions below to take advantage of this opportunity by signing up through the CIS.  

To sign up for an electronic W-2: 

  1. Sign on to the CIS click here.
  2. Select the “Employee Page.”
  3. Click the “Payroll, Taxes and Salary” tile.
  4. Click “W-2/W-2c Consent Forms” and you will have the option to select to receive your W-2 electronically.  (Visual instructions may be viewed at https://fbs.admin.utah.edu/tax-services/w2_form/electonic-w2/)

For employees choosing to receive paper W-2 forms delivered in the mail, the employee’s Home Address in CIS will be used for mailing the paper W-2 forms.  It is very important that the Home Address is the current address for delivery of the 2018 W-2 forms in January 2019.  If the Home Address is not correct, please change the address immediately using the instructions below.  Changing the Home Address after January 14, 2019 may result in an undeliverable or lost W-2 form.  Request to reprint W-2 forms will be charged a $12 processing fee.

To check or edit the Home Address for paper W-2 mail delivery:

  1. Sign on to the CIS click here.
  2. Select the “Employee Page.”
  3. Click the “Change Bio/Demo Information” tile.
  4. Click “Change Home/Mailing Addresses” button and enter correct Home Address.
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Property Accounting Position Announcement

Financial & Business Services is pleased to announce that effective December 3, 2018 Mark Hamilton is our new Manager, Project Administration, and will be leading our efforts to implement a distributed tracking and inventory system for both capital and non-capital assets. He will be part of the Property Accounting office and will report directly to Rob Allen, Associate Director Research Support & Analysis.

Mark joined the University of Utah in 2013 as an Accountant for Financial Business Services and Auxiliary Services. Mark has also worked as an Accounting Manager in General Accounting and most recently, as Associate Director of Accounting & Finance at the Center of Technology and Venture Commercialization. Prior to joining the University of Utah Mark worked in various financial management positions at Salt Lake Community College and has extensive experience in evaluating and implementing new systems designed for colleges and universities.

Mark is a graduate of the University of Utah with a Bachelor of Science degree in Accounting. Mark is a licensed Certified Public Accountant and a Certified Government Financial Manager.

Please join us in welcoming Mark to Financial & Business Services.

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Q1 FY 2019 UMV for Endowment Projections

The ending quarter endowment pool unit market value (UMV) for September 30, 2018, is $226.81 per unit. This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FBS News. All other factors in the instructions remain the same through the fiscal year. For detailed instructions on how to project endowment income, please click here. The instructions are available there now for fiscal year 2018-2019.

If you have any questions or feedback just ask us!

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Activity Funds Avail by Org Report in FIL updated with new columns

The “Activity Funds Avail by Org” report has been updated. Two columns have been added:

  • FY Revenue
  • FY Expense

This report is located in the “ACTIVITY REPTS” folder of the Financial Information Library.

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