UPAY system updates

Posted February 11, 2009 in Income Accounting, Procurement and Supply Management.

All campus credit card processing using the UPAY system will be down on February 17th from 4:00AM to 6:00AM for systems updates. Contact Lisa Zaelit 581-3968 or Lee Stenquist 585-3617 for questions or Ask Us if you have any questions concerning this post.

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Mileage Rate Decreases for 2009: 55 cents per mile

Posted February 10, 2009 in Travel and tagged .

Effective January 1, 2009, the mileage rate decreased to 55 cents per mile for business related private automobile expenses. Please refer to the Schedule of Allowable Rates.

Ask Us if you have any questions concerning this post.

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State Auditor’s Visit

Posted February 3, 2009 in Controller, Financial Reporting and Accounting, Management Accounting and Analysis and tagged .

Click here to view a memo from Theresa Ashman, University Controller, regarding the upcoming visits from the State Auditor’s Office.

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FBS Departments Moving Home

Posted January 23, 2009 in Financial Services.

The following departments will be moving back from Building 36 to the 4th floor of the Park Building. This move will take place Monday, January 26th through Wednesday, January 28th. We should be settled and resume regular business by Thursday, January 29th.

REGARDING MAIL:

  • Campus Mail will resume delivery of mail to the 4th floor of the Park Building beginning Tuesday, January 27th.

DEPARTMENTS AFFECTED:

  • Monday, January 26th
    • AVP, Jeff West
    • Controller, Theresa Ashman
    • Financial Services Technology Support
    • Financial Reporting & Accounting
  • Tuesday, January 27th
    • Compliance Accounting & Reporting, Barbara Nielsen
    • Grants & Contract Accounting
    • Cost Accounting & Analysis
  • Wednesday, January 28th
    • Accounting Operations and Controls, Laura Howat
    • Internal Audit
    • Investment Management Office
    • Payroll Accounting/Tax Services (from 145 Park)
    • Property Accounting
    • Travel Services
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Problem Viewing 2009 Campus Orders

Posted January 22, 2009 in Accounts Payable, Financial Reporting and Accounting, Financial Services Technical Support and tagged , .

A problem has been reported with viewing the scanned image of each 2009 Campus Order on the Journal Detail Management Report. Please click the “FS Lifesaver” for updates on this and other Financial WEB issues.

We apologize for any inconvenience this may cause.

Report Issues with FS Web Applications

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W-2 Information

Posted January 22, 2009 in Payroll, Tax Services and tagged .

Form W2, Wage and Tax Statement for year 2008 will be delivered by January, 31st, 2009 to current employees’ home departments and mailed via the U.S. Postal Service to former employees.

Reprinted Forms W2 for year 2008 are available online. Your employees or former employees can reprint their own W2 by going to the University Campus Information System.

The navigation for this feature is as follows:

  • In the Campus Information System, go to the Employee Tab.
  • Navigate to the My Human Resources/Payroll pagelet.
  • Click on Form W-2.

If employees or former employees do not remember their password, they may contact the Campus Help Desk at (801) 581-4000. If the employees or former employees do not remember their University id, they should contact their (former) home department. If an individual would like Tax

Services to re-print his or her W2 copy, a W2 reprint request form is required with a $12.00 reprint fee. The reprint form is available on the Tax Services Website. The 2008 W2 reprint request will be processed in two business days.

If your employees or former employees have questions about Form W2, please refer them to our online resources “How to Read Your W2“and “W2 Frequently Asked Questions” which are available on the Tax Services Website

Please contact Payroll Accounting if you have questions at 581-3428 or Ask Us.

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Appropriate Federal and State Income Tax Withholding Calculations

Posted January 15, 2009 in Payroll, Tax Services and tagged .

Human Resources and Financial and Business Services have reviewed off-cycle pay system defaults to ensure appropriate federal and state income tax withholding calculations. Please be advised that off cycle payroll checks are treated as an addition to regular cycle payroll checks within the pay period, with income taxes allocated to the separate payments as if they were a single payment. This is called “aggregate taxation.” If an employee wishes to adjust his/her employee withholding allowance certificate, Form W-4, this can be completed before the supplemental pay is prepared via the Campus Information System Employee tab. For example, if the employee wishes to decrease payroll income tax withholding for a certain pay period, the employee would increase the Form W-4 allowances.

In the alternative, an employee or the employer can elect flat rate withholding for an off cycle paycheck. The flat tax withholding rate is currently 30% total, 25% for federal and 5% for Utah.

Due to review of the appropriate pay system defaults and a new tax table effective January 1, 2009, you may see changes to income tax withholdings for employee pay.

If you have further questions, please Ask Us.

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Dynamic Column Sorting in Journal Detail Search

Posted January 13, 2009 in Financial Reporting and Accounting, Financial Services Technical Support, Grants and Contracts Accounting and tagged , .

Journal Detail Search now has dynamic column sorting. A “sorting arrow” is located at the bottom of the column header which can be used to sort the results by that column. This will make it easier for users to review the information without having to download to an Excel file. If you have any questions about this new feature, Ask Us

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Endowment Pool Update

Posted January 9, 2009 in Endowment & Investment Accounting, Financial Services.

This morning, January 9, 2009, Vice President Combe sent an email to the President, Vice Presidents, and Deans informing them that the December 31, 2008 endowment distribution would be reduced from 4% of the trailing 12 quarter average unit market value to 3%. It is unknown at this time whether the spending rate would continue to be reduced beyond this distribution. For planning purposes, you may wish to use 3% as an estimate in your projections for the coming fiscal year. The impact of this reduced distribution will be visible on your December management reports. Click here to see a copy of Vice President Combe’s email.

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Financial/HR Information Library gets a Facelift

Posted January 9, 2009 in Financial Services Technical Support and tagged .

You gave us your feedback and we listened…now the Financial and Human Resources Information Library (FIL/HRIL) WEB application is getting easier to use!

New enhancements include:

  • ability to enter a date in a variety of formats (i.e. 1/1/08, 01-01-2008, 010108, 1.1.08 and more)
  • ability to expand/collapse complete list of queries
  • links to report details right where you need them–on the query inputs and results page
  • ability to run a report multiple times with different inputs from a single web page

Log in and click around to see what’s new. If you don’t use the Information Library to run your financial and personnel reports, now is the time to finally check it out! Authorized users can access the Information Library from either the Financial Information Library or Human Resources Information Library link on the Campus Information System.

We’d love to hear your thoughts…use our Ask Us form to share what you think of the facelift (it doesn’t have to be a question).

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