W-2 Frequently Asked Questions
1. How do I get my Form W-2?
Current Employees – Your Electronic W-2 will be available by logging into CIS, select the “Employee” page, Select “Payroll, Taxes and Salary, Click on the “View W-2 Forms” hyperlink. If you did not consent to receive your W-2 electronically then your W-2 will be mailed to the current Home Address in CIS by January 31st.
Former Employees – Your Electronic W-2 will be available by logging into CIS, click on the “Affiliate” page, Select “Payroll, Taxes and Salary, Click on the “View W-2 Forms” hyperlink. If you did not consent to receive your w-2 electronically then your W-2 will be mailed to the current Home Address in CIS by January 31st.
2. I either didn’t receive or lost my W-2 Form, what do I do?
If you consented to receive your W-2 electronically, see above “How do I get my Form W-2?” If you are a current employee, and didn’t receive your printed W-2 by January 31st, please allow two weeks to receive the W-2 via the U.S. Postal Service. If you are a former employee, please allow two weeks to receive the W-2 via the U.S. Postal Service. Also, all current employees have access to their online Form W2s for years 1999 – 2015. Former employees can also access their Form W2′s if they have left the University for less than 18 months. To access the information, take the following steps:
1 – Login to the University Campus Information System (CIS).
2 – Log in with your uNID (University ID number replacing the first “0” with a “u”) and password. If you forgot your password, call 801-581-4000 (or 801-587-6000 for Hospital Employees only) to have your password reset.
3 – After logging in, make sure that you are in your “Employee” or “Affiliate” page. Locate “Payroll, Taxes and Salary” tile, Click on the “View W-2 Forms” hyperlink.
4 – W-2 online forms are official IRS documents and should be handled as such. The online form will open and print with Adobe Acrobat.
You may also request a reprint by mail or fax. For details, see W-2 Reprint Request.
4. The Name or Social Security Number is wrong on my W-2, what should I do?
Your name and SSN must match the information on your Social Security Card. Send a copy of your Social Security card, the incorrect Form W-2 and a note requesting a W-2 correction form to Tax Services at 411, Park Building or fax them to 801-587-9855.
5. My address on the W-2 is incorrect, what should I do?
A corrected W-2 is not required for a change in address. If you are a current employee and need to change your address, see Change Your Home Address. If you are a former employee, and no longer have access to CIS, fax a signed request to (801) 581-8462, or send an email to:
6. My wages on my W-2 do not match my final check stub of the year. What is the problem?
The W-2 reflects taxable earnings while the check stubs reflect total earnings. To convert from total earnings to taxable earnings, you need to subtract the nontaxable deductions, including parking deductions, FSA deductions (medical and dental deductions, flexible spending account deductions, and dependent care deductions) and retirement deductions (403(b), 457). These deductions are itemized in boxes 12, 13, and 14 of the W-2.
Your Form W-2 is a summary of the taxable earnings received in a calendar year. For the calendar year 2018, paychecks for pay period ending 12/31/17 thru 12/15/18 are included on the 2018 W-2.
7. The check for the last two weeks of 2018 is not included on my W-2. Is this correct?
Yes, This is correct. The Form W-2 is issued on a cash basis. Any compensation paid to you in 2018 is considered 2018 income. The final half of December was paid on January 7, 2019 and is therefore not considered income for 2018. It will be part of your 2019 Form W-2.
8. My W-2 does not reflect my current salary. How come?
Your W-2 does not reflect your fiscal year salary; it reflects taxable, calendar year wages. The fiscal dates that your W-2 covers are from 12/16/17 – 6/30/18 (13 pay periods) and 07/01/18 – 12/15/18 (11 pay periods). See question #6 for a description of taxable wages.
9. I think I was shorted pay, how do I research this to see if there is a problem?
Please see the description of what taxable wages are reported on Form W-2, box 1, wages. If you still think there is a problem, you need to contact the Payroll Reporter in your department to have him/her determine if you were paid correctly for the calendar year.
10. What is FSA on my W-2?
FSA stands for Flexible Spending Account and includes such items as Medical and Dental deductions.
11. I did not sign up for FSA, why do I have it?
When you elect your Medical and Dental Plans you are automatically enrolled in FSA. This provides that your health insurance premium payments are on a pre-tax basis.
12. I have Box 14 questions who do I contact on these items?
Click on How to Read The W-2 and scroll down to Box 14.
13. What if I didn’t have any federal or state taxes withheld according to my W-2?
You would not have had any federal and state withholding taxes if you claimed an exemption from federal / state withholding on your W4 form for the year (Employee’s Withholding Allowance Certificate). Check out your tax status through your Campus Information System. In addition, if your earnings are under a certain threshold, you may not have been subject to any federal and state withholding taxes. You can change your Employee Withholding Allowance Certificate to adjust your federal and state withholdings at any time.
14. I am a nonresident alien on a treaty, what tax forms will I receive?
Nonresident aliens who both qualified for a treaty exemption and completed the necessary paperwork, may receive a Form 1042-S and/ or a Forms W-2 showing their treaty exempt earnings/ other wages and taxes. The Form 1042-S is required before you can complete your income tax return. Forms 1042-S are required to be delivered by March 15th. For further information regarding nonresident alien payments, please click here.