Update on Upgrades

Posted October 11, 2010 in Financial Services and tagged .

The system upgrade for the HR/Student Systems is complete. If you have any issues you may:

Additionally, Financial & Business Services performed an upgrade of our WEB Presence over the weekend. We are excited to deliver an enhanced experience that focuses on U, our customers. We know the reason for WEB sites is so U can find information (content) easier and more quickly. Some of the new features that we implemented include…

  • Customer-centric “Landing Page”
  • FS Express Search that will find what you are looking for. Just click the green spy glass!
  • Commonly used resources are always just one click away in the expanded footer.
  • Consolidated menu bar (the items formerly in the red bar are now in the gold bar under departments)
  • Web pages are now GREEN (printer friendly)

Please Share your IdeasTell us what you think!

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Momentum Newsletter, October 1, 2010

Posted September 30, 2010 in Financial Services and tagged .

The Momentum Newsletter is published quarterly and is meant for the use and benefit of the University of Utah Campus Community. Follow the links from this page to see the full articles… 

A full Printable Version of this newsletter is also available to forward to your colleagues.

FS Header

Notable Changes 

Accounts Payable continues to implement improvements.  

Find out how we plan to move forward…  

e-Journal Entry Web Application takes off! 

Read more… 

The Transportation Security Administration (TSA) has implemented new security requirements…

Find out how our travelers are affected… 

Process Spotlight 

Procurement and Contracting Services wants to help the University maximize our buying power. 

Read more about strategic sourcing… 

Internal Controls Corner

Fraud Alert! Find out what criminals are doing with some online documents and how you can prevent it…

New Internal Controls Web site…  Find useful information for your department’s use.

FS TipUse Information on new web site to lead an Internal Controls discussion at your next staff meeting! 

Purchasing Card

This issue’s focus: Important Security Reminders

  • How to protect your department against fraudulent transactions.
  • How can departments detect unauthorized purchases?

  

 FS Community    
 Our Accountants are “Engaged!”

Do you know what we are doing to better understand your environment and needs?… 

Have you ever wanted to take an FS training course, but couldn’t? 

We want to know why… 

 Upcoming Events 

WACUBO Workshops… Find out which workshop will be led by Theresa Ashman, our Controller…

  • Presenting Financial Info; Oct 6, Boise, ID
  • Intermed. Accounting; Oct  7 – 8, Boise, ID
  • Process Mapping; Nov 4 – 5, Tucson, AZ
  • Strategic Planning; Dec 2 – 3, Las Vegas, NV

 Additional FS Training Dates: 

  • e-Journal Entry Web Application
  • Internal Controls
  • Endowment 101

$Y$ - Happenings 

New Systems Developments: 

Fresh New FS Web Presence…

Find out why we are so excited…

What you need to know about the HE planned upgrade…

October 7, 2010

 

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HR/Payroll Student System Upgrade

Posted September 28, 2010 in Financial Services and tagged , .

HR/Payroll & Student System Upgrade – Questions and Answers

  • What is the upgrade about?
    • HR/Payroll & Student Systems at the University of Utah run on PeopleSoft software purchased from Oracle. In order to continue receiving updates and customer support, the University must upgrade to a newer version.
    • In addition to maintenance and support, the University will benefit from access to newer, value-added software features and updated compliance to Federal and local government entities.
  • When will the upgrade occur?
    • The upgrade will begin Thursday, October 7th at 5:00 PM and be completed by Monday October 11th at 7:00 AM.
  • How will my access to CIS be affected during the upgrade?
    • Campus Information System (CIS) will be unavailable from Thursday, October 7th at 5:00 PM  through  Monday October 11th at 7:00 AM.  A splash page will notify end users of the downtime.
    • Most WEB Applications supported by UIT P&A will be unavailable including:
      • Student Administration applications: Registration, Class Schedules, DARS, Grades and Records, Admissions, Financial Aid and Scholarship applications, etc.
      • Faculty and Research applications: FAR, Research Portal, eProposal, etc.
      • HR/Payroll applications: DJOBS, ePAF, View Paycheck, etc.
      • Financial applications: Management Reports, e-Journal Entry, PCARD Reallocation, Travel, etc.
    • We ask that you plan your work day Friday, Oct. 8, accordingly, and we apologize for the inconvenience this may cause.
    • Employees will NOT be able to use View Paycheck during this upgrade window, so please encourage them to look prior to Thursday at 5:00 PM
  • What if I have other questions or concerns?Ask Us or Share Your IdeasPlease see comments (below) for additional information

Follow the upgrade status by clicking here.  

You may also send an email to webmaster@acs.utah.edu

 

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Preferred Methods of Procurement Page Updated

Posted September 20, 2010 in Accounts Payable, Procurement and Supply Management, Purchasing Card and tagged .

Accounts Payable is pleased to announce a newly redesigned Preferred Procurement Matrix. This has been done to help you more easily select the most appropriate methods for both procurement and payment.

This matrix will undergo continued content updating over the next few months.

As you use this new matrix, please contact Perry Hull with any suggestions or questions.

If you have questions or concerns, please If you have questions or concerns, please ask us

3 Comments

300th News Post Winner

Posted September 1, 2010 in Financial Services.

This FS News Post is our 300th News Post!

Thank you to those who helped us celebrate.

We would like to congratulate Karen Mara from the Center for Alzheimer’s Care for winning a pair of Sinbad tickets!

If you have questions or concerns, please If you have questions or concerns, please ask us

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Accounts Payable Needs Your Feedback!

Posted August 30, 2010 in Accounts Payable and tagged .

As we work to examine and improve the Accounts Payable business processes, we would like your feedback on how we’re doing and identify areas of concern for U.

We have created a new form on our website which allows you to share your feedback. The information you provide on the form is sent only to Perry Hull, Accounts Payable Manager.  Please take a few minutes to provide us with your feedback, and don’t hesitate to be honest and direct in your comments.

Link to new form => Share Your Ideas

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Our 300th News Post

Posted August 26, 2010 in Financial Services.


This FS News Post is our 300th News Post

Join our celebration and enter to win a pair of Sinbad tickets!  Sinbad will bring his award winning comedy performance to Kingsbury Hall on September 24, 2010.

How to enter: Take this very short quiz (using your CIS login) about the FS web site by August 31, 2010 at 5:00 p.m.

The winner will be drawn September 1, 2010 and notified by email and FS News Post.
FS News launched in February 2005 and is our primary means of communication from Financial & Business Services to U.
Through the years we have published the following number of posts:

Year Posts
2003/4/5 67
2006 37
2007 52
2008 58
2009 52
2010 (to date) 34

U are reading FS News in the following ways:

  • CIS “Financial & Business Svs News” Pagelet
  • RSS Feed https://fbs.admin.utah.edu/feed/
  • FSNEWS Email List
  • Sidebar on each FS page with the latest news post
  • Accessing All the News by clicking on the News link in the Gold Bar
  • Each FS department has a News Blog
  • Share This ShareThis Links

If you have questions or concerns, please If you have questions or concerns, please ask us

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Work-Study Deadline 09/30/10

Posted August 26, 2010 in Payroll and tagged , , , .

Payroll accounting for potential Work-Study employees MUST be correct by the pay period ending 09/30/10. If the payroll accounting is not correct, the student may lose their Work-Study funding and the employer will not be able to hire the student as a Work-Study employee after 09/30/10.

Please review your records for the following:

1) You must have a current JRN. The JRN authorizes the student to work for a specific department for a specified period of time. The JRN also indicates the authorized account number that must be used in order to utilize Work-Study funding.

2) The chartfield distribution on the e-PAF must include the Org ID and account number that is authorized on the JRN.

3) Please be aware that wages charged to any ORG ID and/or account number other than those authorized on the JRN, are an indication that the student is not set up as a Work-Study employee. Carefully review your Payroll Earnings, Benefits, and Taxes reports. Errors not corrected within the subsequent pay period may cause the student to lose their Work-Study funding.

If you have any questions regarding this notice or about a student’s Work-Study status, please contact the FWS coordinator at faws@sa.utah.edu.

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Find Status of Payment Request

Posted August 25, 2010 in Accounts Payable, Financial Services Technical Support and tagged .

Accounts Payable is excited to announce and online method to find the status of your payment request.  Rather than wait for someone on the phone to go and try to find your payment request, an online form has been created.  You fill out this simple form, an email is sent to Accounts Payable.  The status of your Payment Request will be researched and the results will be emailed back to you.

If you have questions or concerns, please If you have questions or concerns, please ask us

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Register for e-Journal Entry Preparer Training Now!

Posted August 24, 2010 in Financial Reporting and Accounting, Grants and Contracts Accounting and tagged , .

Registration is now open on a first-come, first-serve basis for e-Journal Entry Web Application Preparer Training.

The new e-Journal Entry Web Application replaces the General Journal Entry PDF form as a means for submitting journal entries. Submitting via the e-Journal Entry application can significantly reduce the time it takes to process a journal entry by:

  • Eliminating delivery time
  • Eliminating dual-data entry (does not need to be re-keyed by Central Administration)
  • Reducing the need for corrections – the system has several built-in checks that ensure the journal balances, contains valid chartfield combinations, and more.

Click here for more information on the rollout and to register for training, and spread the word by sharing this post with your colleagues!

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