Fall Semester 2013 Momentum Newsletter

Posted September 4, 2013 in Financial Services and tagged .

The Momentum Newsletter is published each semester and is meant for the use and benefit of the University of Utah Campus Community.

A full printable version of this newsletter is also available to forward to your colleagues.

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Work-Study Deadline 09/30/13

Posted August 28, 2013 in Payroll and tagged .

Work-Study funded students must be placed in their first fiscal-year job no later than 09/30/13. Departments intending to employ a work-study student for the 13/14 fiscal-year must submit their Job Referral Notice (JRN) requests no later than 09/30/13. Students without a current fiscal-year JRN by 09/30/13 will lose their work-study funding and cannot be hired in the work-study program.

Payroll accounting for work-study employees must be correct by the pay period ending 09/30/13. If the payroll accounting is not correct, the student may lose their work-study funding and the employer will not be able to hire the student as a work-study employee after 09/30/13.

Please review your records for the following:

  1. You must have a current JRN. The JRN authorizes the student to work for a specific department for a specified period of time. The JRN also indicates the authorized account number that must be used in order to utilize work-study funding.
  2. The chartfield distribution on the e-PAF must include the Org ID and account number that is authorized on the JRN.
  3. Please be aware that wages charged to any ORG ID and/or account number other than those authorized on the JRN, are an indication that the student is not set up as a work-study employee. Carefully review your payroll reports. Errors not resolved with the FWS Coordinator during the subsequent pay period may cause the student to lose their work-study funding.

If you have any questions regarding this notice or about a student’s work-study status, please contact the FWS coordinator at .

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Grants and Contracts Accounting – Announcement

Posted August 13, 2013 in Grants and Contracts Accounting.

Bob Turner has chosen to voluntarily resign his position as Manager of Grants and Contracts Accounting and to seek other opportunities. We wish him the best of luck. The manager duties and responsibilities will temporarily fall to Ken Erickson, as the position’s Associate Director. As work questions arise, please talk to Ken Erickson. Ken will utilize Sally Petersen (GCA Assistant Manager) and the consultant from Huron (Kevin Cook) to help with the GCA office and related duties. We will go through a recruitment process to seek and to identify a new manager as soon as possible.

Ask UsPlease ASK US if you have any questions or concerns.

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Track PARs with a new FIL

Posted July 23, 2013 in Grants and Contracts Accounting, Management Accounting and Analysis and tagged .

Have you ever wanted to know the status of the PAR you returned to Cost Accounting?  A new FIL has been created to help you. This new FIL is located in the EFFORT REPORTS folder in the Financial Information Library (FIL). It is called: PARS by Department. Simply enter the Quarter End Date, Org (with optional rollup). It can be filtered by Employee ID.

Results include:

  • Home Department
  • Department Description
  • Name
  • Employee ID
  • PAR Sequence #
  • Return Date
  • Reallocation Flag
  • Comments

Click here to learn more about this FIL.

Ask UsPlease ASK US if you have any questions.

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Assistant Manager, Tax Services and Payroll Accounting

Posted July 22, 2013 in Tax Services and tagged .

Effective July 16, 2013 Ying He will assume the responsibility of Assistant Manager, Tax Services and Payroll Accounting. In addition to her current duties, Ying will assume responsibility for Sales Tax reporting and 1098T and 1099 compliance.

If you have any questions, Ask Us! Ask Us

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JUNE ACCOUNTING MONTH CLOSED – JULY BALANCES

Posted July 19, 2013 in Financial Reporting and Accounting and tagged , , .

The accounting month of June is closed and management reports reflect the June ending balances.

Fiscal year end balances for FY2013 will not be rolled forward to FY2014 until Saturday, July 20th. Therefore, balance sheet amounts for all Activities and Projects and project-to-date revenue/expense amounts for Projects will not be accurate until Sunday, July 21st.

Ask UsPlease ASK US if you have any questions.

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Momentum Newsletter Schedule

Posted July 8, 2013 in Financial Services.

Financial & Business Services has published our quarterly newsletter for four years, and after 16 issues, we will modify the timing of these newsletters to coincide with the beginning of each semester.

Please look for our next publication at the beginning of Fall Semester.

We hope the new timing of the publication better meets the rhythm of business on campus and continues to provide useful information to our audience.

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New Property Accounting Manager

Posted June 26, 2013 in Financial Services.

Effective July 1, 2013, Perry Hull will assume responsibilities of the Property Accounting department. Perry will continue to manage Accounts Payable, and Deb Larson will continue as Manager of Cost Accounting & Analysis.

Ask UsPlease ASK US if you have any questions.

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Encumbered Salary Account Information

Posted June 25, 2013 in Payroll and tagged , .

Questions about which salary accounts are encumbered? We’ve had some inquiries regarding encumbrances and accounts. You’ll find the help document for the Payroll Encumbrance Summary report updated with an account table here.

Ask UsPlease ASK US if you have any questions.

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FBS Announces the Retirement of Gary Gledhill

Posted June 11, 2013 in Financial Services, Grants and Contracts Accounting.

Financial & Business Services would like to invite you to the retirement celebration of Gary Gledhill

Join Us:
June 28th, 2013 – 2 pm to 4 pm
In the FS Training Room
404 Park Building

For more than 36 years Gary has served the University. He started in Research Accounting (Now called Grants & Contracts Accounting) as an Associate Accountant. He worked in Research Accounting for a year then moved to Audits and F&A as an Accountant for two years. Gary then moved back to Research Accounting as an Accounting Supervisor, and a year later he was made Manager.

This is the official invitation for all those who wish to celebrate with Gary because we do not want to miss anyone

Please click here for printable announcement!

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