The State auditors will begin their interim fieldwork testing this month.
This year’s State audit team will include Jason Allen, Audit Manager and his staff; Bertha Lui, Audit Manager and Pam Willis, Audit Staff.
Please ASK US if you have any questions.
We are troubleshooting a problem with the Liaison Change application in both Activity and Project Lookup, which is currently not working. If you have an urgent change to make, please contact your cognizant accountant to do it manually. We hope to have this issue resolved soon.
Please ASK US if you have any questions.
On January 8, 2017, a new NIH salary cap amount of $187,000 went into effect. The Federal Government FY 2016 Consolidated Appropriations Act states that the NIH salary cap amount is tied to the amount of the Federal Executive Salary Level II pay category; when this pay category increased on Jan 8, 2017, the NIH salary cap amount went up too. Currently, NIH is funded with a continuing resolution through April 28, 2017; as such, the FY 2016 Appropriations Act continues to remain in effect.
When the FY 2017 appropriations are released, then the new Act will dictate what the NIH salary cap will be going forward from that point. If there are any changes made to the NIH salary cap at that time, an additional notification will be sent out identifying the change.
Please see the official NIH Notification (released March 17, 2017) for additional information.
Please contact Craig Merritt in Compliance Oversight and Reporting with any questions, or… Ask Us!
What is ePR?
ePR (electronic Payment Request) is an application that will eventually replace the current paper Payment Request.
The first request type we are releasing is Non-Travel Employee Reimbursements. We have had a pilot group using ePR for this request type for several weeks, and we are excited to invite other users to submit all Non-Travel Employee Reimbursements using ePR.
NOTE: Beginning April 3, all Non-Travel Employee Reimbursements must be submitted using ePR. We will not accept paper requests for non-Travel Employee Reimbursements after this date.
We are currently developing other request types in ePR – our objective is to replace the paper Payment Request form with this system.
How do I get access to ePR?
Those Preparers who still need access to the system must:
Approvers will be able to login to the application to approve requests, they are not required to complete the quiz.
Many departments ask about how to best purchase Gift Cards. Here are a few important points to keep in mind:
For All Gift Card Purchases:
Obtaining Gift Cards for Study Participants:
Note: Smith’s Food and Drug has recently changed their policy regarding the purchase of gift cards. Because gift cards are viewed as a cash equivalent, Smith’s will no longer honor the Print and Carry form for the purchase of gift cards.
If you have any questions or concerns, please contact Tax Services or the UShop Help Desk.
Join us in welcoming the UShop, Purchasing, and PCard offices to the Park Building!
Room 170 – Park Building, with two days and times for your convenience:
The ending quarter endowment pool unit market value (UMV) for December 31, 2016, is $215.15 per unit. This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FS News. All other factors in the instructions remain the same through the fiscal year. For detailed instructions on how to project endowment income, please click here. The instructions are available there now for fiscal year 2017-2018.
If you have any questions or feedback just ask us!
As previously announced, the Purchasing, PCard, and UShop offices are moving to room 170 in the Park Building (near Accounts Payable).
The moving process begins on Thursday, February 9th at 1:00 pm and will continue through Friday, February 10th. During that time we will have limited to no access to emails or phones.
If you have an urgent need for Purchasing/PCard/UShop during that timeframe please contact us at the following numbers:
Purchasing: (801) 581-7241
UShop: (801) 585-2255
PCard: (801) 587-7859
Our offices will resume regular business hours on Monday, February 13th. Please share this information with members of your team that may need to know.
We are excited to announce that on February 10th, 2017 the Purchasing, UShop and PCard Departments are moving to a new location in the Park Building (near Accounts Payable).
Please update your records with the following new address information effective February 13, 2017:
Other contact information for these departments will remain the same:
Purchasing
P-Card
UShop
Thank you for taking the time to update your records. Feel free to contact us with any questions.
Financial and Business Services continues to align our processes with our strategic objective of improved efficiency. To that end, we are implementing a change that will simplify and speed processing, free resources for higher value activities and reduce errors and corrections.
Effective immediately, all employee reimbursements will be delivered one of three ways: Direct Deposit, Campus Mail to the Home Department address, or Hold for Pickup [held in Accounts Payable (AP) at 145 Park].
This change may affect any paper Payment Request or Travel Reimbursement that has been submitted for payment, but has not yet been paid. As part of this change, we will no longer add or change campus addresses to existing employee vendors, and all new employee vendors will only have their Home Department address on file. This information is updated daily with any new data. Checks that are coded as Hold for Pickup will be held for 10 business days, after which time the check will be sent via Campus Mail to the Home Department address.
How can I lookup Home Department address for an employee vendor?
By following the instructions in the Vendor Search How-to Guide, here.
What if the Home Department information is not correct?: Systems will automatically detect the Payee’s Home Department, the Home Department address, and in some cases, the employee’s Supervisor. If this information is inaccurate, departments should initiate an ePAF to correct the information prior to requesting an employee reimbursement.
FUTURE EFFICIENCIES: Payroll Distribution – We are currently in the preparation and design phase of Payroll Distribution for employee reimbursements through the regular payroll cycle. More information will follow about timelines for this preferred expense reimbursement practice.
Have questions or concerns? Use our ASK US form, or call Kori Wetsel at 801-581-4149.
