State Contract News: OfficeMax Merges with Office Depot

OfficeMax and Office Depot, two of our current state contracted office supply vendors, announced a merger agreement as business partners.

As with all important business decisions, we are confident that Office Depot (contract MA142) and OfficeMax (MA1595) will continue to work closely with the University to make the integration as smooth as possible. The merger of both companies will take place over the next year. In the meantime, University customers will continue to do business as usual and receive the same high quality service we have come to expect. University departments may continue to use either or both contracts. Current customer’s website logins and user names will also remain the same for the time being.

Two additional state contracts are available through Staples (MA1596) and Metro Office Solutions (MA2077). The four current state contracts for office supplies will be in place through January 4, 2015. The State will issue an RFP next year to establish new contracts for office supplies.

Office Depot and OfficeMax will continue to operate under their respective names until further notice. The merger of the companies will eventually operate under the name of Office Depot, Inc.
If you have any questions, please contact Sonia A. Sullivan, Senior Buyer for Purchasing, at salfaro@purchasing.utah.edu or 801-581-6859.

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Q2 FY 2014 Unit Market Value for Endowment Projections

The ending quarter endowment pool unit market value for December 31, 2013, is $216.47 per unit. This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FBS News. All other factors in the instructions remain the same through the fiscal year. For detailed instructions on how to project endowment income, please click here. The instructions are available there now for fiscal year 2014-2015.

Ask Us a Question If you have any questions or feedback just ask us!

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Accounts Payables/Payables Productions Changes

Effective immediately, Accounts Payable and Payables Production will be managed jointly by Perry Hull, with each of these groups being led by its own Assistant Manager.

Accounts Payable remains your primary contact for questions regarding payment status, appropriate payment methods, application of University Policy, or general questions. Contact Perry Hull directly at  if you have any additional questions about roles and responsibilities.

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The Controller’s Office Announces the Retirement of John Downing

The Controller’s Office would like to invite you to the retirement celebration of John Downing

Join us:
February 18, 2014 – 2:00 pm to 4:00 pm
In the FBS Training Room
404 Park Building

John Downing has served the University for 25 years primarily in Payables, through the PeopleSoft implementation and many upgrades, $1 billion plus in annual payments and over 400,000 transactions per year, ensuring a smooth operation. John has decided to pursue the next phase of his life, announcing his well-deserved retirement, to begin February 19th.

This is the official invitation for all those who wish to celebrate with John and we do not want to miss anyone.

Please click here for printable announcement!

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Spring Semester 2013 Momentum Newsletter

The Momentum Newsletter is published each semester and is meant for the use and benefit of the University of Utah Campus Community.


A full printable version of this newsletter is also available to forward to your colleagues.

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The Facilities & Administrative (F&A) Rate Cost Study

On October 9th 2013, there were two informational sessions held on campus to inform and educate the attendees on the upcoming Space Survey to be conducted as part of the University’s overall F&A Rate Study. An FBS News Post was sent out prior to the two sessions explaining why we are doing this Space Survey.

These sessions were filmed and are now available. Click here to view the video. Click here to review the slides from the video. More information regarding this survey will be included in the upcoming Momentum newsletter. F&A Study

Ask UsPlease ASK US if you have any other questions.

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Help the University go GREEN, Sign up for electronic W2!

Employees can elect to receive Form W-2 electronically. Highlights include:

  • Access the W-2 earlier, don’t wait for it be delivered in the mail.
  • Green – For employees eligible to file a tax return electronically with the IRS, no paper copy of the W‐2 is required so natural resources are saved by not printing and mailing W‐2 forms.
  • Budget Savings – this will have a positive impact on the budget of the University.
  • Access to your W-2’s are available online year round back to 1999.

Employees should sign up to take advantage of this opportunity. To sign up:

  • Sign on to the CIS and click the Employee tab (if it is not your default tab).
  • Click Payroll, Taxes and Salary.
  • Click Paperless W2 and you will have the option to select to receive your W-2 electronically.

You also have the ability to view your W2 electronically year round. Your W-2 forms back to 1999 are now available to see all the time. To view your W-2:

  • Sign on to the CIS and click the Employee tab (if it is not your default tab).
  • Click W-2 W-2 Form Reprint and you will have access to your W-2’s back to 1999.

If you have any questions, Ask Us! Ask Us

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Awesome EOR Enhancements

The Evidence of Review application was launched a year ago. Many on campus have used EOR to show “evidence” that they have reviewed their monthly financial statements. Several departments have given some excellent feedback. We reviewed your feedback and implemented some awesome enhancements to the EOR application. Thank you for your feedback; keep it coming!

Enhancements and Improvements to the Evidence of Review applications are:The latest Enhancements to the Evidence of Review applications are:

  • Search by PI in addition to Account Executive for Projects.
  • ExcelOnly see the excel icon for download if there has been at least one row selected. The icon is now more visible.
  • Account Executive, Org, Fund, and Activity/Project are now filterable (entry boxes under the columnar headings).
  • The PDF bundles for all selected Activities/Projects can either be sent in a single email (the way it currently works) or one email per Activity/Project.
  • There is a “Select Range” button that allows a block of rows to be selected. Just click the first and the last row, and then click the button!
  • The various buttons that are currently only at the bottom are now available via a context menu which will appear on a “right click” of the mouse. 
    • See the image below for the menu that appears on a “right click” of the mouse.
    • Note: the “right click” of the mouse will only work once the report has been run.

EOR Menu
Please visit the EOR help web page to learn more:

Ask UsPlease ASK US if you have any questions.

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Fraud Attempts Targeting University Suppliers

The Purchasing Department has recently become aware of an active email fraud scam that is targeting suppliers in the United States. We wanted to alert you to this scam that involves requests for quotations, establishment of credit or submission of a purchase order, which purports to originate from the University but is in fact fraudulent. The requests are for large quantities of highly resalable items such as electronics, hard drives, memory, toner cartridges or scientific items, etc.

While the University cannot prevent this illegal activity, we are actively working with law enforcement to investigate these fraudulent email contacts and to address fraudulent purchase orders issued in the University’s name as we become aware of them.

Many suppliers receiving these requests contact the Purchasing Department to validate them and may also contact others on campus. Please direct suppliers to information that has been posted on the Purchasing website:

Fraud Notice to SuppliersFraud Notice to Suppliers

With questions you may have or problems that you encounter, please contact the Purchasing Department at 801-581-7241 or Glendon Mitchell, Purchasing Associate Director, at gmitchell@purchasing.utah.edu 801-587-3784.

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New Manager of Grants and Contracts Accounting

Financial & Business Services is pleased to announce that Dawn Atterbury has joined the Controller / Financial Management department as the Manager of Grants and Contracts Accounting and will report directly to Ken Erickson, the Associate Director of Grants and Contracts Accounting.

Dawn is a retired Major in the United States Air Force, where she served as an Administrative Contracting Officer and as a Procurement and Contingency Contracting Officer for the Defense Contract Management Agency (Salt Lake City, UT; Hill AFB, UT; Riyadh, Saudi Arabia; Bagram, Afghanistan; Al Udeid, Qatar; and Luke AFB, AZ). Dawn initially enlisted as an Airman in the USAF, rose to the rank of Master Sergeant (managing 8 maintenance shops, she was responsible for 500 personnel and for 50 F-16 aircraft), and then attended and graduated from Officer Training School as a commissioned officer.

Dawn is a graduate of Wayland Baptist University with a Master of Business Administration, along with a Bachelor of Science degree in Occupational Education and Business. Dawn has broad experience in procurement, strategic sourcing, and extensive post award contract administration (performance, technical details, compliance, and final closeouts). Dawn was most recently an Administrative Contracting Officer in the SLC, UT office of the DCMA.

Dawn looks forward to integrating her vast experience in her work at the University of Utah. Please join Financial & Business Services in welcoming her to the campus.

Ask UsPlease ASK US if you have any questions.

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