Q3 FY 2015 Unit Market Value for Endowment Projections

The ending quarter endowment pool unit market value for March 31, 2015, is $224.00 per unit. This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FBS News. All other factors in the instructions remain the same through the fiscal year. For detailed instructions on how to project endowment income, please click here. The instructions are available there now for fiscal year 2015-2016.

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Electronic Personal Activity Reporting (ePAR) is Coming!

ePARThe Department of Compliance Oversight and Reporting is excited to announce the transition of the University from paper PAR’s to ePAR, an electronic system for certifying quarterly effort. A pilot group is testing ePAR as part of the FY 15, 3rd quarter effort reporting and ePAR will be rolled out to the whole University for the FY 15, 4th quarter. Effort certification will be very easy and require little or no training for those certifying their effort in ePAR. ePAR training will be provided in June 2015 for department admin who currently receive and are responsible for processing the paper PAR’s; sign-ups and dates for the training classes will be made available in mid to late May.

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Q2 FY 2015 Unit Market Value for Endowment Projections

The ending quarter endowment pool unit market value for December 31, 2014, is $221.57 per unit. This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FBS News. All other factors in the instructions remain the same through the fiscal year. For detailed instructions on how to project endowment income, please click here. The instructions are available there now for fiscal year 2015-2016.

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The PCard Office has moved

Pcard Office has moved
The Purchasing Card Program has moved! The offices are now located in the space previously occupied by the University Credit Union in room 1125, Annex Building Wing B.

Although our location has changed:

  1. Forms will be received at the same email address: pcard@purchasing.utah.edu and Fax: 801-581-8609.
  2. In-person Cardholder and Reallocator Training will be in the same room as in the past unless otherwise noted by invitation: Purchasing Conference Room, 151 Annex.
  3. Our contact information is the same:
          Front Desk—(801) 581-7241
          Jane Scott, Manager—(801) 581-6622,
          Chris Russell, Auditor—(801) 587-7859,
          Erika Speckart, Auditor—(801) 581-7945,
          Ashley Hsia, Program Coordinator—(801) 581-5602,
          Hamer Reiser, Project Coordinator—(801) 581-8158,

Card pickup for new cardholders will be in the new location, Annex 1125.

Pcard Office New Location

If you have any questions, Ask Us! Ask Us

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**UPDATE-RESOLVED** Payroll Benefit Encumbrances at Zero in Management Reports

**UPDATE-RESOLVED** This issue has been resolved. The correct benefit rates and amounts are updated in the detail reports now, and will be reflected in the summary reports beginning tomorrow, March 7, 2015.

Thank you for your patience!

On March 3, 2015, the process that calculates the benefit rate for employees malfunctioned. The benefit encumbrances have been showing zero in the Management Reports because of this issue. We are looking into the problem, and will send an update as soon as this is resolved.

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Deb Larson Retirement

Financial and Business Services announces the retirement of Deb Larson. Deb has served the University of Utah for nearly 20 years and has been the Manager of Cost Accounting and Analysis since 2010. Deb has been integral in the preparation of the university’s current Facilities and Administration (“F & A”) Rate proposal (impacting all of our sponsored research projects).

Deb’s retirement is effective March 31, 2015. There will not be a retirement celebration gathering, so please begin now to extend your appreciation, well wishes, and compliments as you associate with her. Deb initially worked in Auxiliary Services, then in Housing and Residential Education. She left the university to work at Rocky Mountain Power in Portland, OR and in Salt Lake City, UT. Deb returned to the university as the Manager of Property Accounting in 2007, and became the Manager of Cost Accounting and Analysis in 2010.

Please join us in thanking Deb for her significant contributions to the University of Utah and in extending best wishes for a happy and healthy retirement.

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Momentum Newsletter – Spring 2015

“The Spring 2015 issue of Momentum is here! We have a lot of exciting news to announce – Updates on Ushop, P2P, Government regulations, and an introduction of some new (and familiar) faces in FBS. Click here to view!”

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Request for Quasi Endowment Form Updated

The Request for Quasi Endowment form has been updated and revised.  The approval signature of a Senior Vice President is now required on the new form.

Any additions to already existing quasi-endowments of $50,000 or more will require submission of the form for pre-review and approval.

Click here to access the new form.

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EOR Status added to Management Reports

Have you wanted to know the EOR Status of a Project or Activity while viewing Management Reports?  Now you can! EOR Status has been added to each of the Management Reports screens.  The EOR Status has been placed to the right of the EOR-AE button.

If the EOR Status is “Not Reviewed“, the Status is blank:

EOR - Not Reviewed

If the “Indicate Review PDF” button had been selected in EOR, the Status is “EOR PDF Printed

EOR PDF Printed

If the “Mark Reviewed” button had been selected in EOR, the Status is “Electronically Reviewed

Electronically Reviewed

If both the “Mark Reviewed” and “Indicate Review PDF” buttons had been selected in EOR, the Status is “Electronically Reviewed

Electronically Reviewed

Keep those suggestions coming. This cool new feature came from you!

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Help the University go GREEN, Sign up for electronic W2!

Employees can elect to receive Form W-2 electronically. Highlights include:

  • Access the W-2 earlier, don’t wait for it be delivered in the mail.
  • Green – For employees eligible to file a tax return electronically with the IRS, no paper copy of the W-2 is required so natural resources are saved by not printing and mailing W-2 forms.
  • Budget Savings – this will have a positive impact on the budget of the University.
  • Access to your W-2’s are available online year round back to 1999.

Employees should sign up to take advantage of this opportunity. To sign up:

  • Sign on to the CIS and click the Employee tab (if it is not your default tab).
  • Click Payroll, Taxes and Salary.
  • Click W-2 Consent Forms and you will have the option to select to receive your W-2 electronically.

You also have the ability to view your W2 electronically year round. Your W-2 forms back to 1999 are now available to see all the time. To view your W-2:

  • Sign on to the CIS and click the Employee tab (if it is not your default tab).
  • Click W-2 View W-2 Forms and you will have access to your W-2’s.

If you have any questions, Ask Us! Ask Us

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