Issue with PDF Management Reports from EOR **RESOLVED**

This issue has been resolved. Journal Detail is now available in the PDF bundle from EOR.

It has come to the attention of Financial and Business Services that printed Management Reports obtained through the Evidence of Review application are not generating properly. We are looking into this issue and will provide an update when available. Management Reports accessed on-line are not experiencing any issues at this time.

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Work-Study Deadline 09/29/17

Work-Study funded students must be placed in their first fiscal-year job no later than 09/29/17. Departments intending to employ a work-study student for the 16/17 fiscal-year must submit their Job Referral Notice (JRN) requests no later than 09/29/17. Students without a current fiscal-year JRN by 09/29/17will lose their work-study funding and cannot be hired in the work-study program.

Payroll accounting for work-study employees must be correct by the pay period ending 09/30/17. If the payroll accounting is not correct, the student may lose their work-study funding and the employer will not be able to hire the student as a work-study employee after 09/30/17.

Please review your records for the following:

1) You must have a current JRN. The JRN authorizes the student to work for a specific department for a specified period of time. The JRN also indicates the authorized account number that must be used in order to utilize work-study funding.

2) The chartfield distribution on the e-PAF must include the Org ID and account number that is authorized on the JRN.

3) Please be aware that wages charged to any ORG ID and/or account number other than those authorized on the JRN, are an indication that the student is not set up as a work-study employee. Carefully review your payroll reports. Errors not resolved with the FWS Coordinator during the subsequent pay period may cause the student to lose their work-study funding.

If you have any questions regarding this notice or about a student’s work-study status, please contact the FWS coordinator at faws@sa.utah.edu.

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Wire Transfer Changes

Physical Addresses now required for Wire Transfers.

Wire Transfer Changes

Wire Transfer Changes

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New Changes to e-Journal Entry

General Accounting has revamped the e-Journal application process to be more user-friendly and added new and improved reference materials for new and existing users.

New Changes include:

New users seeking access to e-Journals can click on the e-Journal Home page and select the New Preparers tile (see below).  To gain access to e-Journals, read through the Quick Reference guide and complete the quiz. After completing the quiz, a link will be provided to the access form that when completed, will be automatically sent to General Accounting for setup.

Individuals with current access to the e-Journal system can go directly to their e-Journal home page via the “e-Journal Entry” link on the CIS page. Please contact General Accounting with any questions regarding the e-Journal application.

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Invoice Approvals & Fiscal Year Cut-Off

As we approach the deadline for invoice processing, please be aware that invoices exceeding $50,000 require approval by the account executive or approved alternate as defined by GFA. Invoices that are approved after the deadline will be processed and accounted for in the new year. Whether you have an invoice over $50,000 or one that you flagged as requiring approval, please review and approve those for FY2017 as soon as possible. The deadline for FY2017 invoice approvals is Tuesday, July 11th.

Ask UsPlease ASK US if you have any questions.

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Capital Equipment Inventories – Return by July 18

Any orgs that have not returned their completed FY17 Capital Equipment Inventories (over $5,000) to Property Accounting will need to do so by the year-end closing date of July 18. In order to avoid backup and promote efficiency, please return them as soon as possible. 

 

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***UPDATE***Management Reports Documents Now Available

Maintenance is now complete and documents are now available to view in Management Reports. 

When clicking on the spyglass icon in Management Reports, users receive this error: “Fatal error: Uncaught exception ‘com_exception’ with message……”.  The server that stores the documents is having unplanned necessary maintenance.  The server should be back online Monday.     

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Notice to Potential Work-Study Employers

As students begin arriving on campus in June for New Student Orientation, June is an ideal time to post your work-study job with Human Resources. Students may begin earning their Fall 2017 work-study award as early as July 1st, 2017. For more information please refer to the Hiring Process section of the Employer Work-Study Handbook or email faws@sa.utah.edu.

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Q3 FY 2017 UMV for Endowment Projections

The ending quarter endowment pool unit market value (UMV) for March 31, 2017, is $220.61 per unit. This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FBS News. All other factors in the instructions remain the same through the fiscal year. For detailed instructions on how to project endowment income, please click here. The instructions are available there now for fiscal year 2017-2018.

If you have any questions or feedback just ask us!

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Audit News – State Auditors’ Fieldwork

The State auditors will begin their interim fieldwork testing this month.

This year’s State audit team will include Jason Allen, Audit Manager and his staff; Bertha Lui, Audit Manager and Pam Willis, Audit Staff.

Ask UsPlease ASK US if you have any questions.

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