Work-Study Deadline 09/30/15

Work-Study funded students must be placed in their first fiscal-year job no later than 09/30/15. Departments intending to employ a work-study student for the 15/16 fiscal-year must submit their Job Referral Notice (JRN) requests no later than 09/30/15. Students without a current fiscal-year JRN by 09/30/15 will lose their work-study funding and cannot be hired in the work-study program.

Payroll accounting for work-study employees must be correct by the pay period ending 09/30/15. If the payroll accounting is not correct, the student may lose their work-study funding and the employer will not be able to hire the student as a work-study employee after 09/30/15.

Please review your records for the following:

1) You must have a current JRN. The JRN authorizes the student to work for a specific department for a specified period of time. The JRN also indicates the authorized account number that must be used in order to utilize work-study funding.

2) The chartfield distribution on the e-PAF must include the Org ID and account number that is authorized on the JRN.

3) Please be aware that wages charged to any ORG ID and/or account number other than those authorized on the JRN, are an indication that the student is not set up as a work-study employee. Carefully review your payroll reports. Errors not resolved with the FWS Coordinator during the subsequent pay period may cause the student to lose their work-study funding.

If you have any questions regarding this notice or about a student’s work-study status, please contact the FWS coordinator at faws@sa.utah.edu.

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Tax Overview Training Session

Tax Services will provide a Tax Overview training session on August 25th in the Park Finance Training Room 404 from 10:30am-11:30am. 

This course will give an overview of common University tax issues that departments may encounter including: sales tax, unrelated business income tax, non-cash employee awards that may be wages such as gift certificates and education, non-resident alien payments, student FICA exemption, tax reportable payments via Payment Requests or other University payments.

If you are interested, click here to register.

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Momentum Newsletter – Summer 2015

“The Summer 2015 issue of Momentum is here! We have a lot of exciting news to announce –

Updates on Ushop!

Click here to view!”

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ePAR Processing for 4th Quarter – 2015

PAR’s for the 2015 – 4th quarter period are ready for processing in ePAR by Department Administrators responsible for PAR’s in their departments. You may follow this link to go to ePAR or log in to CIS and click on “ePAR Quarterly Effort Certification.”

Faculty and Staff that are required to certify their effort on a PAR will receive an email notification on how to certify once their department administrator has gone through the initial steps of the new PAR process.

If you are a department administrator and have yet to attend the ePAR Administrative Training Class, there will be two more training classes, July 9th and July 22nd. Click here to register for these classes.

If you have any questions about how to process PAR’s in the new ePAR system, please contact Craig Merritt, ext. 1-5989, craig.merritt@admin.utah.edu.

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Accounts Payable Year End Processing Schedule

Campus Orders for FY15 business must be received in Accounts Payable by 5:00pm, July 8, 2015.

Invoices or Payment Requests for FY15 business must be received in Accounts Payable by 5:00pm, July 10, 2015.

Please also refer to General Accounting’s Fiscal Year-End Closing Information and Dates.

Ask UsPlease ASK US if you have any questions.

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Audit News – State Auditors’ Fieldwork

The State auditors will begin their interim fieldwork testing this month, June, which will last through July. Additional audit work is scheduled for September. This year’s State audit team will include Jason Allen, Supervisor and his staff; Chris Salata, Aubrie Turner, Nick Larger and Chase Anthony.

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Q3 FY 2015 Unit Market Value for Endowment Projections

The ending quarter endowment pool unit market value for March 31, 2015, is $224.00 per unit. This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FBS News. All other factors in the instructions remain the same through the fiscal year. For detailed instructions on how to project endowment income, please click here. The instructions are available there now for fiscal year 2015-2016.

Ask Us a Question If you have any questions or feedback just ask us!

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Electronic Personal Activity Reporting (ePAR) is Coming!

ePARThe Department of Compliance Oversight and Reporting is excited to announce the transition of the University from paper PAR’s to ePAR, an electronic system for certifying quarterly effort. A pilot group is testing ePAR as part of the FY 15, 3rd quarter effort reporting and ePAR will be rolled out to the whole University for the FY 15, 4th quarter. Effort certification will be very easy and require little or no training for those certifying their effort in ePAR. ePAR training will be provided in June 2015 for department admin who currently receive and are responsible for processing the paper PAR’s; sign-ups and dates for the training classes will be made available in mid to late May.

Ask UsPlease ASK US if you have any questions.

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Q2 FY 2015 Unit Market Value for Endowment Projections

The ending quarter endowment pool unit market value for December 31, 2014, is $221.57 per unit. This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FBS News. All other factors in the instructions remain the same through the fiscal year. For detailed instructions on how to project endowment income, please click here. The instructions are available there now for fiscal year 2015-2016.

Ask Us a Question If you have any questions or feedback just ask us!

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The PCard Office has moved

Pcard Office has moved
The Purchasing Card Program has moved! The offices are now located in the space previously occupied by the University Credit Union in room 1125, Annex Building Wing B.

Although our location has changed:

  1. Forms will be received at the same email address: pcard@purchasing.utah.edu and Fax: 801-581-8609.
  2. In-person Cardholder and Reallocator Training will be in the same room as in the past unless otherwise noted by invitation: Purchasing Conference Room, 151 Annex.
  3. Our contact information is the same:
          Front Desk—(801) 581-7241
          Jane Scott, Manager—(801) 581-6622,
          Chris Russell, Auditor—(801) 587-7859,
          Erika Speckart, Auditor—(801) 581-7945,
          Ashley Hsia, Program Coordinator—(801) 581-5602,
          Hamer Reiser, Project Coordinator—(801) 581-8158,

Card pickup for new cardholders will be in the new location, Annex 1125.

Pcard Office New Location

If you have any questions, Ask Us! Ask Us

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