Administrative Rules

University Policies attempt to answer the “what” and “why” questions in conducting University business.

These Administrative Rules and Procedures attempt to answer the “how” and “when” questions – providing additional information for implementing or further clarifying existing policy.

They facilitate the practical application of University and State policies and rules set down by the IRS and other federal agencies, as well as sound business practices. Administrative Rules and Procedures carry a level of import that requires considering them more than just good suggestions or advice. They are authoritative documents and are meant to be followed.

To access full University of Utah Regulation Library, click here.

Administrative Rules Date Related URegs Author/Source
Airfare Costs and Class of Service 9/22/2006 3-030 Travel Services
Administration of Restricted Funds 2/15/2007 URegs, Part 3 General Accounting
Approvals, Electronic (Payroll) 6/25/2008 3-003 Financial & Business Services, Associate VP
Cash Management Pool Guidelines 8/05/09 3-050 Endowment & Investment Accounting
Cost Sharing on Sponsored Agreements 9/30/2006 URegs, Part 3 Cost Accounting & Analysis
Credit Card Guidelines 1/22/2007 3-070 Income Accounting
Credit Card Security (PCI DSS) Standards 7/18/2008 3-070 Income Accounting
Endowment Pool Investment Guidelines 5/31/2009 3-050 Endowment & Investment Accounting
Equipment Leasing 1/24/2011 3-110 Procurement and Contracting Services
Ethical Standards and Code of Conduct Current UReg Library President
Financial Accountability and Control 11/11/2003 URegs, Part 3 Administrative Services, VP
Meals/Incentive Awards/Flowers/Retirement Gifts 3/17/2004 3-060, 3-031, 3-011 Administrative Services, VP
Personal Activity Report (PAR) System Original 3-020 Cost Accounting & Analysis
Personal Activity Report (PAR) System, Rules for October 2008 3-020 Cost Accounting & Analysis
Safeguarding University Resources 9/1/2009 URegs, Part 3 Administrative Services, VP
Security and Accountability for University Equipment 9/10/2007 3-040 Property Accounting
Social Choice Endowment Spending Practices 7/1/2008 3-050 Endowment & Investment Accounting
Solicitation by Suppliers 5/8/1996 3-100 Procurement and Contracting Services
Travel Cash Advances 5/28/2003 3-030 Travel Services
Travel Per Diem 2/8/2011 3-030 Travel Services
Use of University Funds 4/18/2005 URegs, Part 3 Financial & Business Services, Associate VP
Vice Presidents and Deans, Approval of Travel Reimbursements 3/8/2013 3-030 Travel Services
Procedures and Procedural Guidelines Date Related URegs Author/Source
Annual Capital Inventory Overview Current 3-040 Property Accounting
Annual Capital Inventory Procedures 6/11/2010 3-040 Property Accounting
Cellular Phones; Departmentally Provided 8/24/2012 4-005 Financial & Business Services, Associate VP
Cost Sharing on Sponsored Agreements (see pg 3) 9/30/2006 URegs, Part 3 Cost Accounting & Analysis
Credit Card Guidelines (see pgs 3 & 4) 1/22/2007 3-070 Income Accounting
Endowment Spending Procedures 12/31/2008 3-050 Endowment & Investment Accounting
Fringe Benefit Rate 8/01/2011 No Regs Cost Accounting & Analysis
Group Travel Fees 7/01/2016 No Regs Travel Services
Human Subject Payment Procedure 7/03/2002 No Regs Accounts Payable
Human Subject Payment Procedure (Effective July 1,2011) Current No Regs Accounts Payable
Internal Review & Monitoring of Service/Recharge Centers 9/30/06 3-007 Cost Accounting & Analysis
Lost and Found Procedures Current URegs, Part 3 Surplus & Salvage
Management Reports, Failure to Review Current 3-003 Financial & Business Services, Associate VP
Non-Capital Biennial Inventory Instructions 6/11/2010 3-041 Property Accounting
Payroll Overpayment Procedure 9/3/2009 5-401 Payroll Accounting
Personal Activity Report (PAR) System Original 3-020 Cost Accounting & Analysis
Personal Activity Report (PAR) System, Rules for October 2008 3-020 Cost Accounting & Analysis
Petty Cash Funds Current 3-011 General Accounting
Sales Tax Procedures on University Sales to Outsiders Current URegs, Part 3 Tax Services
Wire Transfer Procedures 12/3/2015 3-010, 3-030 Accounts Payable