You can find the spyglass in the “View Doc” column of the Journal Detail of Management Reports.  The “Source” of the document is to the right of the spyglass.  Hover over the “Src” to see the “Source” of the document.

Commuter Services Invoices joins the list of other documents that can be viewed in Management Reports:

• Campus Order
• Commuter Services
• e-Journal Entry
• Facilities Operations Billing Detail
• General Journal Entry
• Payment/Check Request
• Printing Services Invoices
• University Campus Stores Campus Orders
• Wire Transfers

To learn more about the spyglass, visit the Journal Detail section of the Management Reports Help page.

Please ASK US if you have any questions.

1. Signon to the CIS and click the Employee tab (if it is not your default tab).
2. Click Payroll, Taxes and Salary.
3. Click View Paycheck and you will see your current check.
4. Click W-4 Tax Information and you can view/update your W-4 Tax Information.
5. Click Direct Deposit and you can view or edit your direct deposit accounts, or suppress the printing of your direct deposit advice.

Please remember if your net pay is being direct deposited, it will not be in your bank account until NOON on May 22, 2013. If you receive a check, the University will mail it to your home address on file.

Payroll Reports: For more information about how to view your Check and Advice Roster please see the FBS News Post – Check Advice Roster

Important Information

All Payroll self-service functions are turned off during payroll processing, which begins on the final day of the pay period at 5:00 PM and ends on payday.

If you have further questions please call Payroll at 581-7873.

The following should be brought to the appointment:

• Social Security Number
• Passport
• Visa

Please click here to schedule an appointment with Tax Services.

If you have any questions, Ask Us!

This year’s State audit team will include Jason Allen, Supervisor and his staff; Bertha Lui, Melanie Henderson, Lisa McComb, Brian Ipson, Stephen Miller, Debi Carty, Nate Grondel, David Burgess

Please ASK US if you have any questions.

If you have any questions, Ask Us!

If you any questions regarding your Financial Statements (including the remaining isolated encumbrance anomalies), please reach out to the Cognizant Accountant, whose name is at the bottom of your Activity/Project Management Report(s).

If you have further questions or comments about this news post, please also reach out to your friendly Cognizant Accountant or

ASK US!

A full printable version of this newsletter is also available to forward to your colleagues.

For more information on this changed process or other questions regarding the Cell Phone Reimbursement Policy, please click HERE.

One significant change you will notice increases the quality of data in recording and reporting this information for the university as a whole. This change requires the reimbursement to be charged to a specific range of account numbers in the Financial System Chartfield. In the past, your department could use any non-personal services account number. Now, all reimbursements of this nature will be limited to account numbers in the 633nn range. The general definition for this range of numbers is Telecomm – Other Charges. You’re welcome to choose any number within that range to account for these reimbursements. For the Hospital & Clinics (Business Unit 02) the account number will be 65250, which they have defined specifically for this purpose.

The enforcement of these account business rules went into effect on Tuesday, April 9, 2013. You are not required to go back and correct already submitted reimbursement forms.

If you have questions regarding the proper use of Account Numbers, please ASK US.

Please take a moment to review the dates to make sure all your financial documents are in the hands of the appropriate department on time to insure your transactions for fiscal 2013 are processed in time to be included in the June Management Reports.

Please ASK US if you have any questions.

Beginning April 1, 2013, the Discover credit card settlement will be combined with the Visa and Mastercard settlement, to make one deposit to the bank. You will need to combine the Discover settlement total with the Visa and Mastercard settlement total, to make one total amount to book your deposit.

Our bank will now provide all merchant services for the Discover credit card, the same as they do for Visa and Mastercard, due to changes with Discover. Discover has made the decision to discontinue offering merchant services, and only have a credit card service. The bank will be funding our credit card deposits, rather than Discover. These funds will be combined with the Visa and Mastercard deposit, to make one deposit. The bank will also be our point of contact for any issue with a Discover transaction.

DEPARTMENTS USING THE ON-LINE DEPARTMENTAL DEPOSIT FORM

ALL March credit card deposits must be prepared and turned in to Income Accounting and Student Loan Services no later than Tuesday, April 2, 2013, at 5:00pm. Departments will need to hold ALL April credit card deposits, and not prepare theses deposits until after 1:00pm on Thursday, April 4, 2013.

Access to the use the departmental deposit form will be unavailable from 8:00am to 1:00pm, Thursday, April 4, 2013, to allow the required set-up changes to be made to the form. After that point in time you may begin processing deposits for your April credit card settlements, by only booking two credit card deposits, one deposit for Visa/Mastercard/Discover, and one deposit for American Express.

Once you begin processing April credit card deposits, the recap section of the departmental deposit form, will only allow two options for credit card deposits, one deposit for Visa/Mastercard/Discover, and one deposit for American Express. If for some reason, you still have some March credit card settlements, that have not been booked by Tuesday, April 2, 2013, please contact our office immediately.

If you have any questions or concerns, please contact Lisa Zaelit, or Kim Stringham from Income Accounting & Student Loan Services.