View Paycheck & Check/Advice Roster

The Payroll Processing for the April 22nd, 2019 paycheck is completed, and the paycheck information is available on Campus Information Services.

  1. Signon to the CIS and click the Employee dropdown (if it is not your default tab).
  2. Click the Payroll, Taxes and Salary tile.
  3. Click View Paycheck and you will see your current check.
  4. Click W-4 Tax Information and you can view/update your W-4 Tax Information.
  5. Click Direct Deposit and you can view or edit your direct deposit accounts, or suppress the printing of your direct deposit advice.

Please remember if your net pay is being direct deposited, it will not be in your bank account until NOON on April 22, 2019 . If you receive a check, the University will mail it to your home address on file.

Payroll Reports: For more information about how to view your Check and Advice Roster please see the FBS News Post – Check Advice Roster

Important Information

All Payroll self-service functions are turned off during payroll processing, which begins on the final day of the pay period at 5:00 PM and ends on payday.

If you have further questions please call Payroll at 581-7873.

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April 2019 BPAG Minutes Available

The BPAG minutes from the April 12, 2019 BPAG meeting are now available on the Business Analysis & Support Services website.

What is BPAG?

BPAG stands for Business Process Advisory Group.  Business officers from across campus meet monthly with central administration to address problems and issues along with suggestions to solve them.  Over the past several years, BPAG has helped to facilitate many important changes implemented by central administration. BPAG is not a policy making group, a priority setting group nor is it intended to be the primary means of communicating to all the departments.

To learn more about BPAG, click here.

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Ask UsPlease ASK US if you have any questions.

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Household Moves – New Moving Allowance Payment Form

Due to the Tax Cuts and Jobs Act of 2017, moving expenses paid by the University are taxable to the employee subject to the applicable tax withholding.  Therefore, the University has a new process for new hire household moves. 

Instead of providing moving expense reimbursements or a University payment directly to the contracted moving company, moving allowances are now paid through Payroll directly to the employee.

Payroll has a new MOVING ALLOWANCE PAYMENT FORM for this purpose. 

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2019 Procurement Updates

Please join the Purchasing Department for a session discussing several topics such as: 

  • Utah Procurement Code and Review
  • UShop eProcurement System
  • PCard highlights
  • Contract Management and TCM highlights
  • Conflict of Interest
  • Year-end Procurement Processes
  • Electronic Payment Requests (ePR) in the context of Procurement
  • Software Purchases

The dates and locations for the four sessions are as follows:

Tuesday, April 16th  9:00 – 10:30    HSEB room 1730  Session Full

Thursday, April 18th      9:00 – 10:30      S.J. Quinney Law Moot Courtroom 6200

Tuesday, May 7th          9:00 – 10:30      S.J. Quinney Law Moot Courtroom 6200

Tuesday, May 21st         9:00 – 10:30      HSEB room 1750

Procurement Update Session registration:

Campus Employees click here to register

Hospital employees click here to email your registration request to Karri Almond

Note:  Hospital employees, these sessions are intended for departments that work with Campus Purchasing including UShop.  Hospital employees may have UShop access for University (internal) departmental purchases such as the Print Shop, Bookstore, Nutrition Care and Guest Housing.

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Accounting Month Closed for March 2019-You may now review your Management Reports in EOR

The most recent accounting month is now closed. Your Management Reports are complete and ready for your review. For most departments/units, review and approval should follow the steps outlined in this memo. Some departments/units have alternate procedures in place to accomplish review and approval. Check with your unit’s accountant and/or the liaison listed at the bottom of your Management Report if you have questions about review and approval.

To proceed, please check both your PROJECTS and ACTIVITIES.

TO MAKE CHANGES, correct errors, etc.: Contact your departmental administrator as soon as possible (e.g. to prevent delay in posting your changes, please do not wait for the PAR forms).

MARK the Projects/Activities you have reviewed. (This does not necessarily indicate the transactions are correct, only that you reviewed them). There are only two approved methods to indicate Evidence of Review, and both are completed using the EOR web application

  1. Select reviewed activities/projects, and click button “Mark Reviewed,”
  2. Select reviewed activities/projects, and click button “Indicate Review PDF.”

Either action leaves a data indicator that review is complete. Signed review PDFs should be retained in your files for as long as you retain other Management Report documentation. Click here for a quick online EOR tutorial.

A new Guideline has been published to offer clarification to Policy 3-003: Authorizations and Approvals Required for Financial Transactions.

This Guideline is meant to improve internal controls across campus as it outlines:

  1. Account Executives (AEs) and PIs remain primarily responsible for monthly review of their Management Report and submission of EOR (Evidence of Review) – even if they have chosen to delegate this authority.
  2. This responsibility cannot be delegated to an individual who also has the authority to initiate financial transactions.
  3. GFA (Granting Financial Authority) is an application found on CIS that has been recently enhanced to allow AEs and PIs to make separate delegations for financial transaction approval and Management Report Review. (Follow these instructions to delegate authority)

Review and approval of these monthly reports is a key element in the University’s system of internal controls, and is further explained in University Policy 3-003, Authorizations and Approvals Required for Financial Transactions. – See Section III.F.

Please help us by providing feedback by clicking here.

Ask UsPlease ASK US if you have any questions.

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April Is Distracted Driving Awareness Month

Distracted DrivingEvery day in the US, at least nine people die and 100 are injured in distracted driving crashes. Cell phones, eating, drinking, fiddling with the stereo or navigation system, dashboard touchscreens, voice commands and other in-vehicle technologies pose a threat to our well-being. The consequences of those distractions are not worth the convenience they offer. Ignore the distractions and #justdrive.

University of Utah Risk & Insurance Services encourages you to take a minute and review this video as well as the materials on the National Safety Council’s website.

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Vehicle Operation for University Business

Accident

Operating a vehicle may be your most risky daily activity. University departmental supervisors have a significant management responsibility to know about drivers from their department who are allowed to operate automobiles for University purposes.

The University’s “Auto Insurance Provisions” are applicable to the operator of any vehicle driven for University business and include requirements for Driver Training, Rental Cars, Personal Vehicles, etc. Insurance questions may be directed to U of U Risk & Insurance Services at extension 1-5590.

Questions related to driver records or rules specific to University vehicles may be directed to U of U Fleet Services at or extension 1-8155.

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FY 2019 Year-End Procurement Submission Dates

The last day of the University’s fiscal year is June 30, 2019. Procurement transactions required to be completed prior to the end of FY 2019 are subject to the due dates described below. 

The dates shown below are estimates and not guarantees. They reflect the typical time necessary to allow for a procurement process to be completed, as well as for delivery of requested goods or services prior to June 30th. Delivery of goods or services based on procurement requests submitted after the dates below may not be completed by June 30, 2019.

April 8, 2019 – Request for Proposal (RFP): Requisitions for procurement requests requiring a request for proposal process must be submitted by April 8, 2019. This process requires draft RFP documents for review and input by Purchasing, committee chair participation, and suggested vendor list.

April 8, 2019 – Multi-Stage Invitation for Bids (IFB) for purchases over $50,000: Requisitions for procurement requests requiring a multi-stage low bid process must be submitted by April 8, 2019. This process requires bid stage advancement criteria, specifications/requirements, and a suggested vendor list.

May 3, 2019 – Invitation for Bids (IFB) and Sole Source Requests for purchases over $50,000: Requisitions for procurement requests requiring a standard low bid process must be submitted by May 3, 2019. The IFB process requires specifications/requirements and a suggested vendor list. The sole source request requires a completed sole source form and quote.

May 31, 2019 – Request for Quotes (RFQ) and Sole Source Requests for purchases between $5,000 – $50,000: Requisitions for procurement requests requiring a quote or sole source process must be submitted by May 31, 2019. The RFQ process requires complete specifications and a suggested vendor list. The sole source request requires a completed sole source form and quote.

Reminders:

  • Goods and Services must be received and the invoice dated on or prior to June 30, 2019 to be charged to fiscal year 2019 funds.
  • Grant funded purchases must be completed at least 30 days prior to project end date which may alter the timelines listed above.
  • Contracts must be fully executed before a purchase order is issued.

If you have questions, please contact the Purchasing Department at (801) 581-7241.

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Q2 FY 2019 UMV for Endowment Projections

The ending quarter endowment pool unit market value (UMV) for December 31, 2018, is $209.73 per unit. This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FBS News. All other factors in the instructions remain the same through the fiscal year. For detailed instructions on how to project endowment income, please click here. The instructions are available there now for fiscal year 2019-2020.

If you have any questions or feedback just ask us!

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Notice for Federal Work-Study

The Office of Scholarships and Financial Aid has Work-Study funding available for the 2018-2019 academic year. Our goal is to fully utilize the funds we have to offer our eligible students Work-Study options. We would like to evaluate current part-time student workers to determine if they are eligible for Work-Study and also assist in any way possible for students to participate in the Work-Study program during the Spring 2019 term.

As an employer, this may reduce the cost of wages to your Department for your student employees. If you send us a list of all the part-time student workers you employ, we will happily look at their eligibility on a case-by-case basis to see if Work-Study is a possibility and provide further guidance to assist if needed.

As you are hiring new student employees, we would like to evaluate those students as well for eligibility for the Work-Study program. You may send us their name and student ID for review.

If it is determined that the student worker is eligible to participate we will put a Work-Study offer on their financial aid files. We will provide you with a list of students that have been offered Work-Study so that you can encourage them to accept the offer. Once a student has accepted Work-Study the employer will then need to complete a Job Referral Notice (JRN) Request on our website.

For employers with additional questions about Work-Study we have information available on our website.

You may also refer any questions the Federal Work-Study Coordinator, Emilie Hereth , at faws@sa.utah.edu .

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