***UPDATE***Management Reports Documents Now Available

Maintenance is now complete and documents are now available to view in Management Reports. 

When clicking on the spyglass icon in Management Reports, users receive this error: “Fatal error: Uncaught exception ‘com_exception’ with message……”.  The server that stores the documents is having unplanned necessary maintenance.  The server should be back online Monday.     

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View Paycheck & Check/Advice Roster

The Payroll Processing for the June 22nd, 2017 paycheck is completed, and the paycheck information is available on Campus Information Services.

  1. Signon to the CIS and click the Employee tab (if it is not your default tab).
  2. Click Payroll, Taxes and Salary.
  3. Click View Paycheck and you will see your current check.
  4. Click W-4 Tax Information and you can view/update your W-4 Tax Information.
  5. Click Direct Deposit and you can view or edit your direct deposit accounts, or suppress the printing of your direct deposit advice.

Please remember if your net pay is being direct deposited, it will not be in your bank account until NOON on June 22, 2017. If you receive a check, the University will mail it to your home address on file.

Payroll Reports: For more information about how to view your Check and Advice Roster please see the FBS News Post – Check Advice Roster

Important Information

All Payroll self-service functions are turned off during payroll processing, which begins on the final day of the pay period at 5:00 PM and ends on payday.

If you have further questions please call Payroll at 581-7873.

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May 2017 Accounting Month Closed-You may now review your Management Reports in EOR

The most recent accounting month is now closed. Your Management Reports are complete and ready for your review. For most departments/units, review and approval should follow the steps outlined in this memo. Some departments/units have alternate procedures in place to accomplish review and approval. Check with your unit’s accountant and/or the liaison listed at the bottom of your Management Report if you have questions about review and approval.

A new Guideline has been published to offer clarification to Policy 3-003: Authorizations and Approvals Required for Financial Transactions.

This Guideline is meant to improve internal controls across campus as it outlines:

  1. Account Executives (AEs) and PIs remain primarily responsible for monthly review of their Management Report and submission of EOR (Evidence of Review) – even if they have chosen to delegate this authority.
  2. This responsibility cannot be delegated to an individual who also has the authority to initiate financial transactions.
  3. GFA (Granting Financial Authority) is an application found on CIS that has been recently enhanced to allow AEs and PIs to make separate delegations for financial transaction approval and Management Report Review. (Follow these instructions to delegate authority)

To proceed, please check both your PROJECTS and ACTIVITIES by clicking here.

TO MAKE CHANGES, correct errors, etc.: Contact your departmental administrator as soon as possible (e.g. to prevent delay in posting your changes, please do not wait for the PAR forms).

MARK the Projects/Activities you have reviewed. (This does not necessarily indicate the transactions are correct, only that you reviewed them). There are only two approved methods to indicate Evidence of Review, and both are completed using the EOR web application

  1. Select reviewed activities/projects, and click button “Mark Reviewed,”
  2. Sselect reviewed activities/projects, and click button “Indicate Review PDF.”

Either action leaves a data indicator that review is complete. Signed review PDFs should be retained in your files for as long as you retain other Management Report documentation. Click here for a quick online EOR tutorial.

Review and approval of these monthly reports is a key element in the University’s system of internal controls, and is further explained in University Policy 3-003, Authorizations and Approvals Required for Financial Transactions. – See Section III.F.

Please help us by providing feedback by clicking here.

Ask UsPlease ASK US if you have any questions.

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Notice to Potential Work-Study Employers

As students begin arriving on campus in June for New Student Orientation, June is an ideal time to post your work-study job with Human Resources. Students may begin earning their Fall 2017 work-study award as early as July 1st, 2017. For more information please refer to the Hiring Process section of the Employer Work-Study Handbook or email faws@sa.utah.edu.

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Q3 FY 2017 UMV for Endowment Projections

The ending quarter endowment pool unit market value (UMV) for March 31, 2017, is $220.61 per unit. This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FBS News. All other factors in the instructions remain the same through the fiscal year. For detailed instructions on how to project endowment income, please click here. The instructions are available there now for fiscal year 2017-2018.

If you have any questions or feedback just ask us!

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May 2017 BPAG Minutes Available

The BPAG minutes from the May 12, 2017 BPAG meeting are now available on the Business Analysis & Support Services website.

What is BPAG?

BPAG stands for Business Process Advisory Group.  Business officers from across campus meet monthly with central administration to address problems and issues along with suggestions to solve them.  Over the past several years, BPAG has helped to facilitate many important changes implemented by central administration. BPAG is not a policy making group, a priority setting group nor is it intended to be the primary means of communicating to all the departments.

To learn more about BPAG, click here.

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Ask UsPlease ASK US if you have any questions.

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Audit News – State Auditors’ Fieldwork

The State auditors will begin their interim fieldwork testing this month.

This year’s State audit team will include Jason Allen, Audit Manager and his staff; Bertha Lui, Audit Manager and Pam Willis, Audit Staff.

Ask UsPlease ASK US if you have any questions.

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Liaison Change Application Issue ***Resolved***

This has been resolved

We are troubleshooting a problem with the Liaison Change application in both Activity and Project Lookup, which is currently not working. If you have an urgent change to make, please contact your cognizant accountant to do it manually. We hope to have this issue resolved soon.

Ask UsPlease ASK US if you have any questions.

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NIH Salary Cap Increase

On January 8, 2017, a new NIH salary cap amount of $187,000 went into effect. The Federal Government FY 2016 Consolidated Appropriations Act states that the NIH salary cap amount is tied to the amount of the Federal Executive Salary Level II pay category; when this pay category increased on Jan 8, 2017, the NIH salary cap amount went up too. Currently, NIH is funded with a continuing resolution through April 28, 2017; as such, the FY 2016 Appropriations Act continues to remain in effect.

When the FY 2017 appropriations are released, then the new Act will dictate what the NIH salary cap will be going forward from that point. If there are any changes made to the NIH salary cap at that time, an additional notification will be sent out identifying the change.

Please see the official NIH Notification (released March 17, 2017) for additional information.

Ask UsPlease contact Craig Merritt in Compliance Oversight and Reporting with any questions, or… Ask Us!

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ePR is Now Available in CIS!

What is ePR?

ePR (electronic Payment Request) is an application that will eventually replace the current paper Payment Request.

The first request type we are releasing is Non-Travel Employee Reimbursements.  We have had a pilot group using ePR for this request type for several weeks, and we are excited to invite other users to submit all Non-Travel Employee Reimbursements using ePR.

NOTE: Beginning April 3, all Non-Travel Employee Reimbursements must be submitted using ePR.  We will not accept paper requests for non-Travel Employee Reimbursements after this date.

We are currently developing other request types in ePR – our objective is to replace the paper Payment Request form with this system.

How do I get access to ePR?

Those Preparers who still need access to the system must:

  1. Review the ePR Training Guide
  2. Pass quiz that can be found at fbs.admin.utah.edu/epr/training/
  3. Email Jake O’Connor once you have passed the quiz, and he will give you access to the application.

Approvers will be able to login to the application to approve requests, they are not required to complete the quiz.

 

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