Buying and Payment Guide

Buying and Payment Guide Purchases/Payments of most goods and services can be made in the UShop application.This online marketplace is specifically designed for our campus to replace paper-dependent and outdated P2P processes. UShop remembers basic information about the shopper, their department, accounting specifics, and past orders to streamline each transaction. Purchasing data compiled within UShop helps us improve future contracts and pricing from our suppliers. We have created a one-stop online shopping cart experience for goods and services provided by both on-campus suppliers as well as outside vendors serving our campus.

Buying & Payment Guide Summary

 

Regulations, Policies. Procedures and Rules

Listed below are Regulations, Policies. Procedures and Rules that can help with the Preferred Methods to Procure and Pay for goods and services at the University of Utah.

Financial Policy Policy #
Administration of State Appropriated Funds 3-002
Internal Controls 3-018
Signatures & Authorization Policy Policy #
Authorizations and Approvals Required for Financial Transactions 3-003
Processing and Signing Official Documents Policy 3-004
Electronic Signatures Policy 3-006
Payments & Reimbursements Policy Policy #
Travel Policy 3-030
Recruitment and Entertainment Expense Reimbursement Policy 3-031
Reimbursement or Payment of Moving Expenses 3-032
Petty Cash Funds 3-011
Honorarium Payments 3-062
Payment Card Acceptance 3-070
Procurement Policy Policy #
University Procurement 3-100
Lease or Rental of Property for University Use 3-110
Independent Consultant/Contractor Professional Service Agreements 3-111
Insurance Inspections 3-113
Auxiliary Enterprises Operation 3-150
Stores and Receiving 3-161
Campus Mailing Services 3-162
Requesting Service from Campus Agencies 3-193
Payments & Reimbursements Rule Rule #
Airfare Costs and Class of Service R3-030A
Travel Cash Advances R3-030BA
Per Diem Rule R3-030BC
Guidelines for Meals/Incentive Awards/Flowers/Retirement Gifts Rule R3-0301A
Credit Card Guidelines Rule R3-0701A
Credit Card Security(PCI DSS) Standards Rule R3-070B
Credit Card Rule – Health Sciences Rule R3-070C
Procurement Rules Rule #
Solicitation by Suppliers R3-100A
Solicitation of Bids, Proposals, Sole Source and the Award of Procurement Contracts R3-100B
Requisition Use R3-100C
Delegated Small Purchase Authority R3-100D
Restricted Purchases and Special Procurement R3-100E
Equipment Leasing R3-110A
Payments & Reimbursements Procedure Procedure #
Petty Cash Funds P3-011A
Credit Card Guidelines P3-070A
Procurement Procedure Procedure #
Vendor Prepayments P3-100A
State of Utah Procurement Code  
Title 63G Chapter 6a