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Fiscal Year-End Closing Information and Dates

Do you know what is required as part of the Year End process? We have compiled a document to help. You will find: Helpful tips and guidelines Contact information for central administration offices Important deadlines  Click here to view the … Continue reading

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New Rules: Travel Per Diem and Equipment Leasing

The following two Rules have been approved.  Read below for implementation dates and a brief description of changes.  Please circulate this information to appropriate persons in your area. NOTE: Administrative Rules carry a level of import that requires considering them … Continue reading

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FBS Clarifies Procurement Policies

NEW PROCEDURE – Policy 3-100, in reference to Section III.D.2. (Vendor prepayments) This section of University Procurement Policy addresses certain procedural issues related to advance vendor payments, which are generally not allowed.  The new procedure clarifies which approvals are necessary … Continue reading

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Links to Auto-Numbered Forms Changed

Some FBS auto-numbered forms have had their links changed.  The forms have been moved to a new location which will make updates and maintenance of the forms more efficient in the future.  All the links on the Financial & Business Services website … Continue reading

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Two new Property Policies Approved by Board of Trustees

Two new Property Policies have recently been approved by the Board of Trustees.  Both Policies have been written in an effort to provide further clarification in the stewardship of University Property. Policy 3‐041: Accountability for Noncapital Equipment, approved 4/13/2010   This … Continue reading

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Year End Capital Equipment Tasks

Start your equipment housekeeping early and avoid the Year-End rush! Please do the following to successfully resolve your outstanding equipment issues as early in June as possible. • Approve payment of recently delivered equipment. • Review departmental capital equipment accounts to resolve all … Continue reading

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Customer Site Visits

The Controller’s Office is pleased to announce the launch of a new outreach effort – Customer Site Visits. Visits provide an opportunity for the departments of the Controller’s area to learn more about the various programs and initiatives on campus … Continue reading

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Journal Entries Created in the NEW e-Journal Entry Web Application

Limited use of the new e-Journal Entry application has begun! Central Administration is now entering some internal journals, as well as paper pdf journal forms submitted by departments, using the new system. (A scanned image of the paper pdf journal form will be attached … Continue reading

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New General Administration Policies as of Feb. 9

On February 9, 2010, the Board of Trustees approved one revision to existing policy and one new policy.  We encourage departments to review these new policies, and share among your colleagues: Policy 3-011 (Revision) Petty Cash Funds This revision of … Continue reading

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Exciting New Functionality in Management Reports

Did you ever wish you could move from month to month in Management Reports with just one click of your mouse? Now you can! Arrows have been added on each side of the month, which when selected; advance the report … Continue reading

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