FY 2019 Year-End Procurement Submission Dates

The last day of the University’s fiscal year is June 30, 2019. Procurement transactions required to be completed prior to the end of FY 2019 are subject to the due dates described below. 

The dates shown below are estimates and not guarantees. They reflect the typical time necessary to allow for a procurement process to be completed, as well as for delivery of requested goods or services prior to June 30th. Delivery of goods or services based on procurement requests submitted after the dates below may not be completed by June 30, 2019.

April 8, 2019 – Request for Proposal (RFP): Requisitions for procurement requests requiring a request for proposal process must be submitted by April 8, 2019. This process requires draft RFP documents for review and input by Purchasing, committee chair participation, and suggested vendor list.

April 8, 2019 – Multi-Stage Invitation for Bids (IFB) for purchases over $50,000: Requisitions for procurement requests requiring a multi-stage low bid process must be submitted by April 8, 2019. This process requires bid stage advancement criteria, specifications/requirements, and a suggested vendor list.

May 3, 2019 – Invitation for Bids (IFB) and Sole Source Requests for purchases over $50,000: Requisitions for procurement requests requiring a standard low bid process must be submitted by May 3, 2019. The IFB process requires specifications/requirements and a suggested vendor list. The sole source request requires a completed sole source form and quote.

May 31, 2019 – Request for Quotes (RFQ) and Sole Source Requests for purchases between $5,000 – $50,000: Requisitions for procurement requests requiring a quote or sole source process must be submitted by May 31, 2019. The RFQ process requires complete specifications and a suggested vendor list. The sole source request requires a completed sole source form and quote.

Reminders:

  • Goods and Services must be received and the invoice dated on or prior to June 30, 2019 to be charged to fiscal year 2019 funds.
  • Grant funded purchases must be completed at least 30 days prior to project end date which may alter the timelines listed above.
  • Contracts must be fully executed before a purchase order is issued.

If you have questions, please contact the Purchasing Department at (801) 581-7241.

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