A new feature has been added to the Department Job Summary (D-Jobs) WEB application. You may now toggle between seeing distribution detail for each job listed by clicking the “Show Distributions” and “Hide Distributions” buttons.
For a summary of the purpose and features of D-Jobs, see the previous FS News post by clicking here.
A memo was sent by Jeffrey J. West, Associate VP Financial and Accounting Services to Deans, Directors, and Department Chairs on June 10, 2005 regarding Disposal of Surplus Equipment. An electronic copy of this memo has been posted at https://fbs.admin.utah.edu/download/surplus.pdf
To use the Payroll Office Help Desk please use the following steps.
If you have any questions or problems with this service please contact the payroll office at 581-7873.
The Limited Purchase Check Positive Pay system was made available for “live” production in February 2005. Accounts Payable has since evaluated problem situations related to the positive pay process. On June 6 a new processing fee structure will go into effect that includes Positive Pay exceptions. Also note that violations of the Positive Pay process have been added to the loss of privileges provision in the User’s Guide.
We are experiencing increased use of the View PAN WEB application. This is a good thing! Many of you are using this more as a result of the integration of VIEW PAN to our new WEB application, Department Job Summary (D-Jobs). Click here for more information about D-Jobs.
We have received a few reports of people receiving various system errors when attempting to view certain employees. We have researched the cause of these system errors and discovered they (the errors) are a result of some data anomalies. We have made the application more robust to now display the employee PAN and give an indication of the data issues. Some of the issues are:
We encourage you to continue using D-Jobs and View PAN. Please report any problems or direct any questions about the elements that show on the PAN form to HR/Payroll.
On April 13th, 2005 Direct Deposit self service became available to University employees. Along with this new self service the prenoting of new or changed accounts occurs in the same period to ensure that most employees that set up their Direct Deposit will have their check deposited by the very next check, instead of waiting the previous time of 2-3 pay periods.
Within the last few weeks the Payroll Office re-implemented a program in PeopleSoft to inactivate Direct Deposit for those employees who terminate. This program will inactivate the Direct Deposit function on terminated employees one month after their termination date.
This inactivation program stops information that is no longer valid in the system due to the fact that the employee is terminated from the University. This program also prevents future problems for those employees who come back to work at the University, and have changed their bank account, so that their money is not direct deposited into an account that is no longer valid.
Please notify employees in your department who frequently terminate and rehire more than a month after their last termination date that they will need to reactivate their direct deposit information if they wish to have Direct Deposit of pay. To check the status or set up of Direct Deposit have the employee(s) log into the Campus Information Systems. Click on the self service feature to see if the account(s) are active, or if the account is not active have the employee re-enter that information or set up new accounts for Direct Deposit of pay.
Direct Deposit self service is located in the Campus Information Systems under the Payroll, Taxes and Salaries option, at:
There is also a help manual, at the web address below, located in the Direct Deposit option for step by step instructions as to how to setup, change, or delete an account:
https://www.acs.utah.edu/acs/forms/Direct_Deposit_EPay_System_Manual.pdf
If you have questions concerning direct deposit or questions about the self service system that are not answered by the manual please contact the Payroll Office at 1-7873.
Within the next few weeks, there will be a change to the minimum encryption needed to use the Campus Information Systems. If you are using a newer version of browser technology which allows 128 bit encryption, you should be fine. If not, you should be working with your respective LAN manager to get the necessary browser installed on your computer.
For more information see: https://www.acs.utah.edu/portal/browserencryptinfo.html
Introduction
As presented at the semi-annual Business Officer‘s Meeting, a new WEB application is now available to payroll reporters. Department Job Summary (D-JOBS) is a complimentary application to PAN Distributions and View PAN Form, currently accessible through the Campus Information System (CIS). All three of these functions can be found on the Human Resource Management pagelet.
Purpose
U have asked for a department based summary of your employees. “D-JOBS” is the answer! It displays a one line summary for every active job in your department, allowing the department head and/or payroll reporter to easily review HR/Payroll information.
Features
Security
This application shares the same security role as View PAN Form and PAN Distributions, i.e. if you already use these two functions, you will automatically be able to use D-JOBS. If you have questions about this or other payroll reporter tools, please contact your HR Service Representative. He/she can also help you with getting the proper authorization to use these applications.
In accordance with distribution availability online, we would like to give some reminders regarding PAN distributions:
For any questions please contact Payroll at 5-5968.
A memo was sent by Jeffrey J. West, Associate VP Financial and Accounting Services to university employees on April 29, 2005 regarding the upcoming visits from the State Auditor’s Office. Click here to view an electronic version of this memo.
