Tag Archives: procedure

Revised Form and Instructions for Cell Phone Reimbursement

The form and instructions for the Cell Phone Reimbursement have been modified. A memo explaining these changes can be found at http://fbs.admin.utah.edu/download/AVP/Cell_Phone_Update_Feb2011.pdf. The new form and instructions can be found on the University Information Technology website: www.it.utah.edu > SERVICES > … Continue reading

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Changes to Cell Phone Allowance Program

Please click here to read a memo regarding a change to the Cell Phone Allowance Program for calendar year 2011.

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IRS Regulations and W-2 Form Reporting

Payroll Reporters, Please note that we are approaching the end of the 2010 calendar year. IRS regulations require us to report on the W-2 forms and pay and/or withhold any appropriate employment taxes on certain benefits provided during the year, including … Continue reading

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Key Personnel Effort and Fiscal Responsibility Reminder for Principal Investigators

November 10, 2010 EFFORT: Each department should ensure the appropriate level of effort of Key Personnel on projects. Key Personnel include all Principal Investigators and others specifically listed on the awarding document. Auditors of grants and contracts review Key Personnel to ensure the … Continue reading

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Travel Online Accounting System is Updated

The online Travel Accounting system has been updated with two enhancements: Foreign Wire Prepayment form is now available for use for foreign conference and lodging payments. Each form is updated with new chart field validation tool to help departments choose correct … Continue reading

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Baggage Fees and Other Airline Fees

Please be aware that the Travel Department has updated the Schedule of Allowable Rates to include new and changing fees airline companies, such as Delta, American and United, are charging our travelers at check-in or at the time of exchanges. … Continue reading

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Airfare Exchange & Unused Ticket Procedures

During the normal course of business, airfare tickets are exchanged for a different flight time or date, or may even go unused if the trip is cancelled. Airfare changes or cancellations often result in an airline credit that must be … Continue reading

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New Development Services Gift Deposit Form

Development Services has implemented a new gift deposit form for all gift deposits. The new form is in preparation for scanning documents into the Advance Database within the next six months. The new form has a standard format for ease … Continue reading

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Travel to begin New 60 Day Rule Procedures

Beginning October 1, 2007, Travel Accounting will begin implementing business procedures to more fully comply with the IRS rule which requires travelers to substantiate (close) all open University trips within 60 days of completion of a trip. We will not … Continue reading

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Travel for Visitors to the U

Attention Travel Planners: We have received several questions regarding payment of expenses on behalf of visitors to the University. If your department intends to prepay the expenses for a visitor, use Travel paperwork, not Limited Purchase Orders, and please keep … Continue reading

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