Important update to the Accounts Payable’s purchase order invoice approval process

After careful consideration of feedback from the campus community and recommendations from the Purchasing Department, purchase order invoices amounting to $50,000 or more still require the buying department’s review and approval-to-pay by a person authorized to sign on the purchase order chartfields. The email request appears similar to the email notices that are sent as ‘Default’ approvals, including the distribution, but the heading at the top of the email will say “Important notice requiring your review and approval.” These transactions are not subject to the approval-by-default process, and require a written response from the responsible department prior to releasing the voucher for payment.

While this requirement is effective immediately, all aspects of the purchase order invoice approval process will be evaluated after six months to ensure it is functioning as intended. Please review the previous FBS News Post for a discussion of the changes to the purchase order invoice approval process. Your feedback or comments are welcome.

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One Response to Important update to the Accounts Payable’s purchase order invoice approval process

  1. Jeri Schryver says:

    I received by email and returned by email, within two days, an invoice for $16K of equipment fabrication work. I appreciated the opportunity to seek faculty approval before payment was made, even though the invoice was beneath the floor noted in the posting. I’d like to see that level closer to $10K.

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