Payroll accounting for potential Work-Study employees MUST be correct by the pay period ending 09/30/09. If the payroll accounting is not correct, the student may lose their Work-Study funding and the employer will not be able to hire the student as a Work-Study employee after 09/30/09.
Please review your records for the following:
1) You must have a current JRN. The JRN authorizes the student to work for a specific department for a specified period of time. The JRN also indicates the authorized account number that must be used in order to utilize Work-Study funding.
2) The chartfield distribution on the e-PAF must include the Org ID and account number that is authorized on the JRN.
3) Please be aware that wages charged to any ORG ID and/or account number other than those authorized on the JRN, are an indication that the student is not set up as a Work-Study employee. Carefully review your Payroll Earnings, Benefits, and Taxes reports. Errors not corrected within the subsequent pay period may cause the student to lose their Work-Study funding.
If you have any questions regarding this notice or about a student’s Work-Study status, please contact the FWS coordinator at firstname.lastname@example.org.