Exciting W-2 News

Posted June 22, 2009 in Payroll, Tax Services and tagged .

***Going GREEN*** Employees can elect to only receive their W-2 electronically!!

The University of Utah has just made it possible for employees to elect to only receive the W-2 Wage and Tax Statement electronically. This has several advantages:

  • Employees will be able to access the W-2 a couple of days earlier, because they will not have to wait for it be delivered in the mail.
  • Employee’s sensitive personal information will not be sent through the mail.
  • Green – natural resources are saved by not printing and mailing W-2 forms.
  • Budget Savings – In these tight budgetary times, this will have a positive impact on the budget of the University.

Please encourage employees to sign up to take advantage of this opportunity. To sign up:

  1. Signon to the CIS and click the Employee tab (if it is not your default tab).
  2. Click Payroll, Taxes and Salary.
  3. Click Paperless W2 and you will have the option to select to receive your W-2 electronically.

If you have any questions, Ask Us

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5/15/2009 Payroll EB&T Report Cover Page “Color Switch”

Posted May 28, 2009 in Payroll and tagged .

To those PI’s, Account Executives, Payroll Reporters, and Accountants who receive and review Payroll Earnings, Benefits and Taxes Reports with Pink and/or Blue cover sheets:

The reports for the 5/15/2009 pay period were mistakenly prepared with opposite-of-usual color separator sheets. Projects have Blue and Activities have Pink for this period only. The information in the reports are the same, but please note that there may be a different colored cover page than you are used to seeing.

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Don’t miss Endowments 101!

Posted May 11, 2009 in Endowment & Investment Accounting, Financial Reporting and Accounting and tagged .

Our next run of Endowments 101 is scheduled for 2:00 p.m. on Wednesday, May 20 in OSH 175. We’ve updated the material to include information about the donor endowment reporting project. To register, click here.

If you have any questions, Ask Us

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Improvement to Web Management Reports

Posted April 22, 2009 in Financial Reporting and Accounting, Financial Services Technical Support, Grants and Contracts Accounting and tagged .

The criteria frame at the top of each Activity/Project Management Report has been enhanced to allow users to switch between an Activity and a Project without returning to the Main Criteria Page.

As always, if you have any questions, Ask Us

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Endowment Payout Rate For Fiscal Year 2010

Posted April 15, 2009 in Endowment & Investment Accounting.

On April 10, 2009, Vice President Combe sent a memo to the Deans advising them that the Endowment Payout Rate for Fiscal Year 2010 will remain at 3%. A copy of the memo is posted to various FS websites.

If you have any questions, Ask Us

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Authorizing Employee Travel and Expense Reimbursement Payments Through Direct Deposit

Posted April 10, 2009 in Accounts Payable, Payroll, Travel and tagged .

The Direct Deposit (ACH) payment option has been available to University employees since 2005. We recently simplified the rules for authorizing this electronic payment method and revised the form for employee sign up. Employees interested in accelerating their travel and expense reimbursements can now sign up for Direct Deposit by using their Payroll Direct Deposit account information without having to provide a blank check, deposit form or bank statement as proof of ownership. The details and authorization form can be found on the Accounts Payable Direct Deposit web page.

If you have any questions, Ask Us

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Ninety Day Review Notices will be sent by E-Mail

Posted April 9, 2009 in Grants and Contracts Accounting and tagged .

Grants and Contracts Ninety Day Review notices will no longer be mailed to the Principal Investigator; they will now be sent by e-mail. In the e-mail we have asked the Principal Investigator to share the ninety day notice with the administrative person handling this project. If you have any questions, Ask Us.

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Commitment to Communication – Communicast

Posted April 3, 2009 in Financial Services, Financial Services Technical Support and tagged .

Financial & Business services values communication. We have created a webpage which explains all the different ways to communicate with and receive communication from us. We value reaching out to each of you with whom we conduct our business. We have developed methods of communication using the technology available to us, and want you to use whichever methods are best for you to create a dynamic and useful dialog between FS and our campus customers.

The new webpage has a link up in the Gold bar between CIS and FORMS, so it will be easy to find. Check it out. As always, if you have any questions, Ask Us

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New and Improved Internal Controls Training

Posted April 1, 2009 in Controller and tagged .

New and Improved! Financial and Business Services’ Internal Controls training has been updated with new content. We will be “unveiling” this new workshop material on Tuesday, April 7 from 2-4 in INSCC Room 110. Registration is still available! Also, as a reminder, we have a 30 minute “roadshow” version that we will bring to your college or department for faculty and academic administrators.

Please take this opportunity to strongly encourage your new hires and/or part-time student employees to attend this important presentation.

If you have other Training questions, Ask Us!

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Dollars are Green … We NEED your feedback!

Posted March 27, 2009 in Controller, Financial Reporting and Accounting, Grants and Contracts Accounting and tagged , , , .

The following communication went out via email earlier today. If you have already participated in the survey, thank you!

You do not need to fill out the survey again.

Please feel free in leaving a comment below. If you have other questions, please Ask Us.

To: Principal Investigators, Account Executives, & Business Officers
We NEED your feedback!

Policy 3-003, Authorizations and Approvals Required for Financial Transactions, states that a key element in the University’s internal control environment is review and approval of the monthly management reports. The policy further requires that the account executive or principal investigator sign the Financial Management Reports to “evidence” this review.

A lack of signature on the reports is a frequent audit finding. Based on the results of audits and anecdotal comments, we believe that the current process isn’t necessarily leading to the level of understanding and accountability that the policy intends to foster.

In order to help us understand this better, we’ve created a survey on current practices and we’d appreciate your taking a few moments to respond. We’re encouraging you to share this survey link with anyone you think may have a role or interest in reviewing Financial Management Reports or Payroll Earnings and Benefits reports.

The responses are not intended to lead to an audit of your area and the information gathered will not be used for that purpose.

Later surveys and discussions will gather requirements for potential improvements in financial information provided. The current survey will close on April 3.

If you utilize a shadow system or recast the University Financial Management reports into some other format, please share a sample by sending it to Theresa.ashman@admin.utah.edu .

To participate in the survey, please follow this link. Unless you choose to provide your contact information at the end of the survey, your responses are anonymous.

https://www.surveymonkey.com/s.aspx?sm=l2c3I8m5zz_2bsEgPbrsuNlQ_3d_3d

Thank you for your help with this project!

Theresa L. Ashman, CPA
Controller
201 S Presidents Circle, Room 408
Salt Lake City, UT 84112
(801) 581-5077 voice
(801) 585-5257 fax

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