The FICA and MEDHI tax labels on the Human Resources Information Library (HRIL) EBT queries were recently fixed. The labels had been reversed, with the FICA labeled MEDHI and visa versa. Employee paychecks and W2’s have always been correct. The mislabel was only in the EBT queries, and current versions are now accurate.
You may contact Human Resources/Payroll with questions.
On February 9, 2010, the Board of Trustees approved one revision to existing policy and one new policy. We encourage departments to review these new policies, and share among your colleagues:
Policy 3-011 (Revision) Petty Cash Funds
This revision of Petty Cash Policy is in part, designed to add flexibility to alleviate pressure felt by those who used the Limited Purchase Checks for small dollar transactions. The dollar threshold has been increased from $50 to $100.
Policy 3-043 (New) Accountability for Intangible Assets
This new policy is designed to communicate guidance regarding accounting and reporting of intangible assets. The policy was deemed necessary due to new standards promulgated by the Governmental Accounting Standards Board in its Statement No. 51, Accounting and Financial Reporting for Intangible Assets. The University has not previously had any policy statements regarding this type of asset.
We are please to announce the Financial System upgrade was successfully completed this past weekend. If you have any problems accessing financial information through any of our Financial WEB Apps, please click the “lifesaver” below. If you have any other questions, please 
As communicated last Friday, the Financial System is in the process of being upgraded today. There are two changes to what we previously communicated. The old post has been updated to reflect these changes. For your information the changes are:
We apologize for any inconvenience this may cause. If we can be of assistance, please
Financial System Upgrade – Questions and Answers
On January 12, 2010, the Board of Trustees approved two revisions to existing policy and one new policy. We encourage departments to review the new policies, and share among your colleagues:
Policy 3-002 (Revision), Administration of State Appropriated Funds
Revision updates the version dating from 1981, and summarizes guidance for preparing and approving the annual institutional budget, expending against that budget, managing carryforwards and processing budget transfers. The policy is now written with an emphasis on providing clear guidance in administering state appropriated funds.
Policy 3-004 (Revision), Processing and Signing Official Documents
This policy, originally written in 1983, has been updated to reflect current University structure, better designates University officers who have the authority to obligate the University, and the principles surrounding such actions.
Policy 3-018 (New), Internal Controls
This is a new policy, designed to communicate the University’s expectations for and commitment to providing a strong internal control environment. Internal controls play an important role in preventing and detecting error or fraud, and protecting the organization’s resources, both physical and intangible. This policy outlines specific roles and responsibilities for University faculty and staff and various departments.
For your information…the deans and vice presidents are meeting this month to discuss the current endowment payout rate. If you’ll recall, the rate was reduced due to extraordinary market conditions present a year ago. The upcoming discussion could, but might not, change the rate back to its original amount of 4%. As a result, the distribution that would normally be posted effective December 31 will not be posted in December. Once we have more information, we will post the distribution effective dated January 1.
If you have questions, please contact Dave Heaps or Theresa Ashman.
Attention Travel Planners:
Save time by using the newest AirSelect Enhancement. (see below)
After Travel Planners submit a “Step 1: AirSelect Request” form, they will receive an AirSelect email with up to 30 itinerary options to choose from.
When the traveler makes their flight selection, this AirSelect email now contains a “Request this Option” button that will “dump” the selected flight information directly into the “Step 2: Request ON HOLD Reservation form. The Travel Planner now has fewer required fields in which to enter data to complete form. The “Step 3: Confirm Reservation” form is still required to complete the reservation process.
This is what the AirSelect email now looks like:
This enhancement was designed in response to customer feedback, so please continue to tell us what you think, just .
The Momentum Newsletter is published quarterly and is meant for the use and benefit of the University of Utah Campus Community.
Follow the links from this page to see the full articles… Full Printable Version also available.
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  New W-2 “Delivery” Options: Save time and trees and opt for electronic delivery of your W-2 by January 15th. Learn how… The University is sharing financial information in compliance with Transparent Utah. Read more… Departmental Deposit procedures have received a make-over. This article describes the changes and how to receive training and access for new employees. Read here…
Department: Accounts Payable Do you know what a stale dated check is, or how to prevent your department’s funds from being sent to the State’s escheat fund? Learn more… Payment Requests should be submitted to pay for only one invoice at a time. Learn why… Department: Various FS departments
Bringing Candidates to the “U”: From the Interview to Relocation
Is your department hiring and bringing someone to Salt Lake for an interview? When policy allows, we have procedures to simplify the process of paying for the interview trip, house hunting trip, and for relocation expenses. Learn more…
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 Heads UP! There is a new policy on Internal Controls. Find out what it’s all about… One-on-one training now available for Deans, Chairs, and Directors. The training is very useful for academic administrators, whether new or wanting personalized training. Learn how to schedule a session…
Spring Training Dates are now available for our in person classes. Read more…
The Campus Directory application has been updated. Learn more about the improvements you will find… FS has upgraded our website: it is faster, and has two new pages to help you get the information you need everyday… Find out where to find just what you need…
Help us celebrate with our staff! Read more about FS Service Awards… The Purchasing Card program has a new Manager. Find out who it is… |
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The Financial & Human Resources Information Library continues to improve! A new round of enhancements allows users to see all Queries published to the Library. So now you can match your Financial and Human Resources data needs to the information available and determine if you’re just a step away because you need security authorization. We’ve updated the FIL/HRIL Help page with a more detailed walk through of the application that includes information about the latest enhancements. Check it out here!
We welcome your feedback and questions, just
