Work-Study funded students must be placed in their first fiscal-year job no later than 09/30/15. Departments intending to employ a work-study student for the 15/16 fiscal-year must submit their Job Referral Notice (JRN) requests no later than 09/30/15. Students without a current fiscal-year JRN by 09/30/15 will lose their work-study funding and cannot be hired in the work-study program.
Payroll accounting for work-study employees must be correct by the pay period ending 09/30/15. If the payroll accounting is not correct, the student may lose their work-study funding and the employer will not be able to hire the student as a work-study employee after 09/30/15.
Please review your records for the following:
1) You must have a current JRN. The JRN authorizes the student to work for a specific department for a specified period of time. The JRN also indicates the authorized account number that must be used in order to utilize work-study funding.
2) The chartfield distribution on the e-PAF must include the Org ID and account number that is authorized on the JRN.
3) Please be aware that wages charged to any ORG ID and/or account number other than those authorized on the JRN, are an indication that the student is not set up as a work-study employee. Carefully review your payroll reports. Errors not resolved with the FWS Coordinator during the subsequent pay period may cause the student to lose their work-study funding.
If you have any questions regarding this notice or about a student’s work-study status, please contact the FWS coordinator at email@example.com.