Exciting W-2 News

***Going GREEN*** Employees can elect to only receive their W-2 electronically!!

The University of Utah has just made it possible for employees to elect to only receive the W-2 Wage and Tax Statement electronically. This has several advantages:

  • Employees will be able to access the W-2 a couple of days earlier, because they will not have to wait for it be delivered in the mail.
  • Employee’s sensitive personal information will not be sent through the mail.
  • Green – natural resources are saved by not printing and mailing W-2 forms.
  • Budget Savings – In these tight budgetary times, this will have a positive impact on the budget of the University.

Please encourage employees to sign up to take advantage of this opportunity. To sign up:

  1. Signon to the CIS and click the Employee tab (if it is not your default tab).
  2. Click Payroll, Taxes and Salary.
  3. Click Paperless W2 and you will have the option to select to receive your W-2 electronically.

If you have any questions, Ask Us

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9 Responses to Exciting W-2 News

  1. BAO says:

    This is a great implementation. Thank you.

  2. JC says:

    Thank you for providing this option. In the future, perhaps this paperless option could be made the default for full-time employees, with individuals having to opt-out to get a paper copy (Advice statements should be set up this way too). That would likely speed its adoption greatly.

    I realize some people may not have ease of access to printers, but in this day and age, that’s rare. In any case, we’ll certainly help spread the word and applaud your efforts to save natural and financial resources both.

  3. DL says:

    I don’t understand why there has to be so much choice in these things (paperless advice, W-2). Why not make it mandatory? If there is a law in the way, then JC’s approach would be very effective, I’m sure. New employees have a lot of things to get familiar with. I inform them of their options and obligations; usually the obligations are taken care of quickly, but the options are not. So… if you reverse the options as JC suggests, then in most cases they’ll still not get taken care of and the majority would keep the paperless default, no repeated pleading required.

  4. Carl Larson says:

    The IRS requires that all employees receive a paper copy unless the employee elects to receive the W-2 electronically. IRS Publication 15—A; page 2 states: ”You may not send a Form W-2 electronically to any employee who does not consent or who has revoked consent previously provided.”

  5. DL says:

    That’s a pity. Thanks for the explanation.

  6. RD says:

    Will the electronic W-2 be available all year round, or just during the tax season like it is now. If it is only going to be available during the tax season you need to make employees more aware of this. I do not think that you make employees aware enough that the electronic W-2 is only available from the end of January to the middle of April. If an employee needs a W-2 after that time they have to pay $12 to have the thing reprinted. You need to make it available all year round, or make employees more aware that it is only available during that time.

    Thank You

  7. SM says:

    Since the w-2 must be submitted with my taxes, a hard copy is needed. Therefore I am not sure how it saves paper. Of course, it does save the University paper.

  8. SC says:

    Can we get the information automatically uploaded when we file using our SS# and employer ID? that way all the info is placed into the efile with no paper necessary at all.

  9. Laura Howat, Assoc Director Accounting Operations and Controls says:

    An electronic upload of the W-2 individual tax preparation software is not available at this time.

Comments are closed.