Tag Archives: procedure

Travel to begin New 60 Day Rule Procedures

Posted September 27, 2007 in Travel and tagged , .

Beginning October 1, 2007, Travel Accounting will begin implementing business procedures to more fully comply with the IRS rule which requires travelers to substantiate (close) all open University trips within 60 days of completion of a trip. We will not … Continue reading →

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Travel for Visitors to the U

Posted April 5, 2007 in Travel and tagged .

Attention Travel Planners: We have received several questions regarding payment of expenses on behalf of visitors to the University. If your department intends to prepay the expenses for a visitor, use Travel paperwork, not Limited Purchase Orders, and please keep … Continue reading →

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Reviewing Management Reports

Posted March 7, 2007 in Financial Reporting and Accounting, Grants and Contracts Accounting and tagged , .

Management Reports have been changed to provide a place for the individual reviewing a Management Report to initial or sign that the review has been done. That place is at the bottom right of the Balance Sheet for each Activity … Continue reading →

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Administration of Restricted Funds

Posted March 1, 2007 in Financial Reporting and Accounting and tagged .

A new Guideline pertaining to the stewardship of restricted funds has been issued by the Controller’s Office. This guideline describes documentation requirements for activities established to account for both minor and major Gifts. All FS Guidelines are posted under the … Continue reading →

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Guideline: Acceptance of Credit Card Payments

Posted January 29, 2007 in Financial Services, Income Accounting and tagged .

Jeffrey West, Associate Vice President of Financial and Business Services, has provided supplementary information regarding the University’s acceptance of credit card payments. If your department accepts credit cards or is contemplating credit card payments, please review the memorandum issued January … Continue reading →

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Supplemental Pay Tax Withholding Requirements

Posted April 24, 2006 in Payroll, Tax Services and tagged .

According to Internal Revenue Regulations, supplemental pay tax withholding may be calculated by applying the employee’s withholding rate from the Form W-4 on file or utilizing the flat rate withholding method, currently 28% federal plus 6% for Utah. Supplemental pay … Continue reading →

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Temporary SSN Process

Posted January 20, 2006 in Payroll, Tax Services and tagged , .

Payroll Accounting Process for Issuing Temporary Working Numbers for Employees Without SSNs The University may hire an employee who does not yet have a Social Security Number (SSN). Typically, such employees are nonresident alien (NRA) visitors. Internal Revenue Regulations require … Continue reading →

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Use of University Funds

Posted April 22, 2005 in Financial Services and tagged , .

A memo was sent by Jeffrey J. West, Associate VP Financial and Accounting Services to Deans, Directors, and Department Chairs on April 18, 2005 regarding the use of University funds. An electronic copy of this memo has been posted here.

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Guidelines for Meals/Incentive Awards/Flowers/Retirement Gifts

Posted March 17, 2004 in Financial Services and tagged .

Year after year of tight finances for the University has brought ever-increasing pressure to reduce and control expenditures. In this difficult fiscal environment, we often receive inquiries from faculty and staff regarding the appropriateness and allowability of various expenditures that … Continue reading →

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