Vendor Search Options on the WEB

Posted April 18, 2005 in Accounts Payable, Procurement and Supply Management and tagged .

A new vendor search tool is available under Administrative Financials within the Employee Portal. It appears as Vendor Search below TRANSACTION DETAIL SEARCH. Because of its advanced query capabilities this option will allow the user to significantly narrow the range of search results. Without saying too much click here for a simple tutorial.

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Allowing utah.edu Pop-Ups

Posted April 14, 2005 in Financial Services Technical Support and tagged .

Most modern web browsers have a built in functionality that blocks all pop-up windows.

The University of Utah uses pop-up windows for many of our www applications. As a result, you need to specifically allow pop-ups from the utah.edu domain in your web browser.

A guide has been created at here that shows you how to do this in Microsoft Internet Explorer for Windows XP SP2.

Please contact your LAN manager for specific information on how to allow utah.edu domain pop-ups for your specific platform/browser.

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Direct Deposit Self Service

Posted April 13, 2005 in Payroll and tagged .

Employees are now able to change their Direct Deposit Information through the Campus Information System using the Direct Deposit Self Service.

For information on how to use this application go to Click here.

When you click into the Direct Deposit Self Service you will be able to set up a new account, change your direct deposit information, or delete accounts.

***Please Note: You will not be able to end Direct Deposit of pay in the self service application.

Important Information:

The Direct Deposit Epay system is turned off during Payroll processing, which begins on the final day of the pay period at 5:00 PM and ends on the day paychecks are issued.

If you have further questions please call the Payroll Office at 581-7873.

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International Fee on Purchasing Card Transactions

Posted April 8, 2005 in Purchasing Card.

MasterCard has decided that there will be two transaction lines appear for every International transaction made on the University Purchasing Card. The first line will be for the transaction and the second will be a 1% “International Transaction Fee“. Reallocators should reallocate the fee the same as they would the transaction.

This fee has always been a part of every international transaction but now MasterCard will be separating the fee for ease of disclosure. The fee charged is a convenience fee, which is allowed under MasterCard (and Visa) rules. It truly is a convenience to the University to have the international exchange rate applied by them at the best rate possible. The Purchasing Card is by far the most efficient mechanism of procuring supplies in a foreign currency. The fee does not appear to be associated with Canadian purchases.

Please call or send an email to pcard@purchasing.utah.edu if you have questions regarding this or any other Purchasing Card issue.

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Changes in Blanket and Maintenance Orders

Posted April 8, 2005 in Procurement and Supply Management.

For fiscal year ’05-’06, the Purchasing Department will no longer issue blanket or maintenance orders for annual amounts under $5000 in value. This is due to the high costs associated with processing these types of orders. The Office of the Vice President for Administrative Services has issued an explanatory memo regarding this issue.

It is advised that the alternative method of procurement for these types of orders be the University MasterCard Purchasing Card due to the low cost of processing this type of transaction. Full instructions will be included with the proof requisitions being sent this week. For assistance, please contact the Purchasing Department : 581-7241

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ORGANIZATIONAL REALIGNMENT

Posted April 7, 2005 in Payroll.

To further facilitate seamless customer service for pay, benefits, absence management, and PAN data entry, we are transitioning payroll operations to Human Resources.

This organizational realignment is effective May 1, 2005.

Although the month of April will be one of transition, we anticipate that there may be organizational or process issues to address over the next two to three months. At this time, the Payroll Office will remain in its current location in the Park Building.

Loretta Harper, Vice President for Human Resources
Arnie Combe, Vice President for Administrative Services

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PAN Forms

Posted April 1, 2005 in Payroll and tagged .

All 3 versions of the PAN form (online blank form, turn around PAN, and online view PAN) are now in sync. All of the information now matches in all 3 versions. This will assure the accuracy of any PAN form you may be using. It will also allow payroll reporters to view the PAN online to ensure accuracy of entry because the online view PAN now completely matches what is in People Soft.

In addition, we wanted to announce that the online blank PAN form and the online view PAN form is more user friendly. It is now a PDF form allowing easier printing, entry, and the capability to save the document.

Any questions regarding any of these forms can be directed to the PAN Office 5-5968.

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Distribution Web Page

Posted March 16, 2005 in Payroll and tagged .

Due to the recent improvements to the distribution web page, all distributions that have the same financial department (org. Id.) as the HR reporting department are automatically allowed to be maintained through the web.

These improvements to the online distribution now give payroll reporters access to their own employees, as well as access to employees with shared distributions. As long as the proper access form has been filled out there should be no problems changing any distributions online.

If Payroll receives a distribution change only PAN form from departments with the same financial department org. Ids, the PAN will be returned to the department with a security form to obtain access to the online distribution page.

If there are any problems changing your distributions online, or if you have any questions, please contact the PAN Office at 585-5968.

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Exempt Employee Time On Kronos

Posted March 16, 2005 in Payroll.

We would like to remind you and your Exempt employees that Exempt employees only need to report their leave time. When an Exempt employee logs into Kronos to enter their leave time, the timecard defaults to “Hours Worked” in the display. Please do not report hours worked.

Select the appropriate leave code (SIC, VAC, PPL, etc.) from the list and then enter the hours on the correct day of the week in the pay period.

If you have any questions, please contact the Payroll Office at 581-7873.

Kronos

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Attend Business Officers Meetings and Enter Drawing for Free Airline Tickets

Posted March 10, 2005 in Financial Services.

The Financial and Business Services staff cordially invites you to attend the Business Officer’s Meeting. Please be informed that there is a choice of three sessions:

  • Wednesday, April 20, 2005, from 8:30am to 12:00pm at the Saltair Room located in the Union Building
  • Wednesday, April 20, 2005, from 1:00pm to 4:30pm at the Saltair Room located in the Union Building
  • Thursday, April 21, 2005, from 8:30am to 12:00pm at the Human Genetics Auditorium located in the EIHG Building

The purpose of these sessions is to keep everyone informed concerning business topics. Your needs and requirements are a concern and we need to learn about them. Hopefully, these meetings will lead to improved systems and communications.

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