Travel for Visitors to the U

Attention Travel Planners:

We have received several questions regarding payment of expenses on behalf of visitors to the University. If your department intends to prepay the expenses for a visitor, use Travel paperwork, not Limited Purchase Orders, and please keep in mind the following:

1. Airfare: Refundable fares may be most appropriate, these fares must be booked by our onsite agents. Please use the Reservation Request form.
2. Lodging: Follow the instructions posted on the visitor web page. We recommend use of the University Guest House whenever possible.
3. If you anticipate you will be reimbursing the visitor for any out of pocket expenses, you may want to initiate creation of the Vendor Number in advance using the Visitor Vendor Add form.

Please direct any questions regarding these procedures to the Travel Office, 581-7142.