Separate Checks

As Check Requests are vouchered into PeopleSoft, the voucher is scheduled for payment based upon pre-existing settings from the Vendor and the AP Business Unit tables. PeopleSoft, like any other enterprise accounting system, takes on the perspective that it should create one check for each unique vendor for all currently due vouchers. We have the option on the voucher to select “Separate Payment.” This means that the system will generate one check for that voucher and will not include any other vouchers (regardless of when they are due) on that check. If you require a separate check for an insurance payment, licensing fee, conference registration, subscription, or similarly unique situations where you expect to pick up and mail the check with accompanying documentation, boldly write ‘SEPARATE CHECK’ in the Purpose space of the check request.