Direct Cost Restrictions
Federal Regulations restrict the charging of certain administrative expenses as direct costs to grants and contracts unless specifically identified in the proposal and approved in the awarding document.
Below is a list of the restricted expenditures as specified in the Federal Uniform Guidance:
| Clerical and Administrative Salaries | Use the Account Range below for these salaries. |
| Office Supplies | It is not allowable to purchase office supplies on the Lab and Technical Supplies accounts (62600-62644). The Operational Supplies accounts should not be used on contracts and grants (62400-62443). |
| Local Telephone Costs | Telephone equipment, fax equipment, telephone installation and repairs, and cellular phones are unallowable. Individual long distance phone calls pertaining to the project are allowable. |
| Postage | The expense associated with sending letters through the USPS is a postage charge. The expense of sending express packages is a Shipping/Freight charge. |
| Membership Dues | Not allowable |
If any of the restricted categories listed above need to be charged to an award, the following restricted accounts must be established on the award by the Office of Sponsored Projects before incurring any charges.
| Account Range | Description |
|---|---|
| 51000-51008 | Clerical and Administrative – Other Salaries |
| 53200-53203 | Clerical and Administrative – Hourly |
| 53225-53228 | Clerical and Administrative – Hourly Encumbered |
| 54600-54602 | Clerical and Administrative – Work Study |
| 55200-55201 | Clerical and Administrative – PAN Overtime |
| 62500-62528 | Office Supplies |
| 63200-63219 | Telcom-Monthly Recur Charges (Equipment) |
| 63300-63319 | Telcom-Other Charges |
| 63500-63519 | Telcom-Miscellaneous |
| 63600-63619 | Postage |
| 64600-64611 | Membership Dues in Associations |
