Voucher and Payment Search

Description

Voucher and Payment Search is a CIS application that allows the user to search for information about Vouchers and Payments. 

Navigation to Voucher and Payment Search

  • Log in to CIS
  • Financial & Business Services pagelet
  • TRANSACTION DETAIL SEARCH
  • Voucher and Payment Search

Definitions


Clicking on links in Voucher and Payment Search can take you to other Financial Applications in CIS such as Journal Detail Search, Purchase Order Lookup or Vendor Lookup. Help Information is available for each of these applications: 

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Other Resources

The Financial & Business Services Index and Glossary has information about Voucher and Payment Search. 

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Voucher and Payment Search

Voucher and Payment Search allows a search on many different criteria, select Business Unit and one other criteria: 

  • Business Unit – The following Accounts Payable Business Units can be selected:
    • 01-University of Utah
    • 02-University Hospital
    • 03-University Neuro Institute
    • 05-U OF UTAH HEALTH NETWORK
    • 21-Marriott Library
    • 22-Eccles Health Sciences Library
    • 23-SJ Quinney Law Library
    • 24-Bookstore
    • 25-Dining Services
    • 26-Travel
    • 27-Scholarships/Fellowships
    • 29-Telecommunications
    • 30-University of Utah handchecks
    • 32-CAMPUS DESIGN
    • All Values
  • Taxpayer ID – Federal Taxpayer ID number of the vendor.
  • Vendor Name – Name of the Vendor on University records.
  • PO Number – 10 digit number identifying the Purchase Order.
  • Voucher Number – 8 digit number identifying the voucher.
  • Vendor Number – 10 digit number identifying the Vendor.
  • Invoice Number – the number found on the invoice.
  • Check Number – Check Number does not use Business Unit.
  • Check Type – Select the type of check
    • All Checks
    • AP-System
    • LPC-Limited Purchase Check
  • Vendor and Invoice Number – combination search.
  • Source Document – Select source document (default ALL)
    • ALL
    • BS-Bookstore
    • CQ-Check Request
    • DS-Dining Services
    • EL-Eccles Library
    • FR-Freight
    • GS-Gas Card
    • HS-Hospital
    • IB-Income Accounting-BRS
    • IC-Income Accounting-Cashiering
    • IF-Income Accounting-Student Loans
    • LC-Limited Purchase Check
    • LL-Law Library
    • LO-Limited Purchase Order
    • ML-Marriott Library
    • PC-Petty Cash
    • PO-Regular Purchase order
    • SF-Scholarships/Fellowships
    • TC-Telecommunications
    • TR-Travel
    • UT-Utilities
    • VR-Vehicle-Rental
  • Doc Number – number found on the source document

Voucher Summary Information

Voucher Summary Information is a table with the following columns: 

  • Vendor Name – Name of the Vendor on University records.
  • Vendor Num – 10 digit number identifying the Vendor. Results in this column link to Vendor Details using the Vendor Number
  • Voucher Num – 8 digit number identifying the voucher. Results in this column link to Voucher and Payment Detail History using the Voucher Number
  • Set ID –
    • UNIV
    • HOSP
    • UUHN
  • V – Budget Header Status
  • C – Close Status
  • P – Post Status
  • PO Num – Results in this column link to Purchase Order Information Detail using PO ID
  • Invoice Num – Results in this column link to Voucher Summary Information using Invoice Number
  • Gross Amt – The amount of all lines on the voucher.
  • Hold – Hold From Further Processing – Y or N
  • Check Num – Results in this column link to Voucher Summary Information using Check Number
  • Handling Code – Payment Handling Code – US Mail or Foreign Mail
  • Check Date – Date on check
  • Status – Status of voucher
  • Paid Amt – amount paid on voucher
  • Source Document – Results in this column link to Voucher Summary Information using source Document

Voucher and Payment Detail History

The Voucher and Payment Detail History page contains the following information: 

  • Invoice Detail Information
    • Vendor Name – The name of the Vendor is on this line.
    • Vendor Number – Results in this row link to Vendor Details using the Vendor Number
    • 1099(Y/N) – Yes or No
    • 1099 Withhold% – percentage withheld for 1099 withholding
    • Hold Payments – Yes or No
    • Invoice Number – Results in this row link to Voucher Summary Information using Invoice Number
    • Invoice Date – date of invoice
    • Invoice Amount – amount of invoice.
  • Voucher Detail Information
    • Business Unit – AP Business Unit number.
    • Voucher Number – 8 digit number identifying the voucher.
    • Voucher Date – Date voucher created.
    • Opr ID – UnID of operator who created the voucher.
    • Control Group – AP Processing Group that processed the voucher.
    • Origin – System Origin
    • PO Number – Number assigned to the Purchase Order.
    • Source Document – results in this row links to Voucher Summary Information for this voucher.
    • Document Control Number – Number from original source document.
    • Entry Status
      • Posted
      • Recycled
    • Close Status
      • Open
      • Closed
    • Post Status AP
      • Posted
      • Not Posted
  • Voucher Payment Information
    • Check Num – Results in this row link to Voucher Summary Information using Check Number
    • Handling Code – Payment Handling Code.
    • Remit Vendor – Vendor ID.
    • Remit Address – Which Address
    • Check Date – Date the check was written
    • Check Amount – Amount on check
    • Check Status
      • P – Paid
      • V – Void
      • VCL – Void Closed Voucher
    • Sched Due Date – Date check is due
    • Pmt On H0ld – Payment on Hold
      • Y – Yes
      • Blank – No
    • Reason – Reason Payment is on hold.
  • Item/Distribution
    • Line – Sequential Line Numbers
    • Description – Voucher Line Description
    • Amount – Amount of Voucher
    • 1099 – Y/N
    • BU – The Business Unit (BU) is the highest level at which transactions and processing rules can be grouped…more
    • Fund – The Fund identifies the source of funds…more
    • Org – The OrgID is the second chart field value listed in the string, is (5) characters long…more
    • Activity – Activity is the fourth chart field value…more
    • Proj – Project is the fifth value in the chart field string…more
    • Account – Account is the sixth value in the chart field string…more
    • A/U – Allowable/Unallowable is the seventh value in the chart field…more
    • BY – Budget Year

PO Voucher History

PO Voucher History is a table which details the history of the table. The criteria at the top of the table is: 

  • BU – The Business Unit (BU) is the highest level at which transactions and processing rules can be grouped…more
  • PO# – The number assigned to the Purchase Order.
  • Type –
    • General
    • Long Term
    • Blanket
    • Lease
  • Status
    • Approved
    • Complete
    • Dispatched
    • Pending
  • Accounting Date – Date Purchase Order Created.
  • Budget Check – Budget Check Status
    • Not Checked
    • Error
    • Valid Budget Check

The following information is provided in the table: 

  • PO
    • LN – Line #
    • SCH – Scheduled date
    • DST – Distribution Line #
  • PO Amounts
  • Vouchered Amount – Encumbered minus Remaining.
  • Chartfields
    • BU – The Business Unit (BU) is the highest level at which transactions and processing rules can be grouped…more
    • Org – The OrgID is the second chart field value listed in the string, is (5) characters long…more
    • Fund – The Fund identifies the source of funds…more
    • Activity – Activity is the fourth chart field value…more
    • Project – Project is the fifth value in the chart field string…more
    • Account – Account is the sixth value in the chart field string…more
    • A/U – Allowable/Unallowable is the seventh value in the chart field…more
    • Due Date – Date Purchase Order is due