UShop Form Changes Coming – Monday, July 18, 2022

The way forms are displayed within UShop will begin changing Monday, July 18, and will continue to change over the next several months. Important information is listed below regarding these changes.

When a form (e.g. Purchase Request) is opened, it will display in a new look by default. This new look does not open the form in a new pop-up window but instead displays the form within the same application window. The data displayed on the form is not changing, just the way the fields are presented to you. Here are some key points:

  • Each form when launched includes a link at the bottom of the page titled View Legacy Form which displays the form in a format that you are familiar with.
  • Each form in the system needs to be reformatted by our team to display correctly in the new look, so we will be updating forms over the next few months. After we have updated a particular form, the View Legacy Form link should no longer be used since this will likely result in the form displaying incorrectly.
  • We will keep you updated on the UShop Shopping Homepage about progress updating forms so you’ll know when each form has been updated to the new look.
  • Because the Purchase Request is the most used form, we have updated this form to be ready for next Monday (July 18), so you’ll use the form as displayed and you will not select View Legacy Form
  • For any other forms, when the form loads, you can either use it as displayed, or select View Legacy Form to display the form as you have been used to seeing it.
  • On October 7, 2022, the View Legacy Form link will be removed and all forms will display in the new look only.

Please reach out to the UShop team via Teams, email (ushop@utah.edu), or by phone (801-585-CALL), as you have questions.

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Small-Dollar / Single Procurement Threshold Update

Effective immediately, in response to the change to the small-dollar / single procurement threshold as defined in policy 3-100 and rule R3-100D, UShop workflow has been modified. Requisitions for non-restricted goods or services that previously were paused for procurement review and approval when the total requisition amount was greater than $5,000 will now pause for that review when the requisition amount is greater than $10,000. This does not apply to orders placed with punch-out catalogs where a contract is in place. That threshold will remain at $50,000. Please contact the UShop team with any questions.

ePR (Electronic Payment Requests) will reflect this change as well. The payment types previously limited to $5,000 will move to a $10,000 limit. Please contact Accounts Payable with any ePR related questions.

The single purchase threshold change will also affect PCard transactions valued between $5,000 and $10,000. For cardholders requiring a single limit increase greater than $5,000, a Change Cardholder Limits form is required to be submitted for approval. Requests for permanent PCard single purchase limit increases exceeding $5,000 will require detailed justification. Please contact the PCard office with any questions.

Contact information:

UShop: UShop@utah.edu; Phone: 801-585-2255
Accounts Payable: ap@admin.utah.edu; Phone: 801-581-6976
PCard: PCard@purchasing.utah.edu; Phone: 801-587-7859

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IDT (Integrated DNA Technologies) Punch-out Catalog Added to UShop!

IDT product offerings include:

  • Contract pricing on IDT’s products
  • Custom DNA Oligos
  • Custom RNA Oligos
  • oPools Oligos Polls
  • Ultramer DNA Oligos (up to 200 bases)
  • Large Scale Synthesis
  • Stock levels appear as you are ordering

Departments also enjoy these benefits from UShop Catalog purchases:

  • Electronic order approvals tied to GFA
  • Order is placed electronically with IDT (CXML – Computer to Computer)
  • Electronic invoicing
  • No need to reconcile or reallocate transactions
  • Searchable transactions in UShop after the purchase
  • IDT Sales Contact Information

Link to Help Guide

If you have questions, please feel free to reach out to the UShop team via ushop@utah.edu, Teams, or 585-CALL.

 

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UShop Improvement: More Requisition Ad Hoc Approver Options Now Available

UShop is expanding the ability for you to add additional individuals to the orders you submit, separate from who may be approving an order based on GFA. This enables you to choose others to review and approve the orders you create. This may be useful for special procurement situations arising in your department, or can be used to improve internal controls.

Adding additional individuals to orders is known as either Ad Hoc or Additional Approvals, depending on the specific feature used, and can be done using one or all of the following options:

  1. Cart Status – Ad Hoc
  2. Cart Status – Additional Approvals
  3. Requisition Status – Ad Hoc

In all these cases, the individual you add as an additional approver must approve the requisition for the order to proceed. Item #2 listed above (Cart Status – Additional Approvals) is used for situations where you may need multiple individuals to review the order, as well as setting up a default approver for all orders you submit. We have created documentation to help explain the differences between these types and have provided detailed step-by-step guides, which have been posted on the UShop website and can also be viewed below:

If you have questions, please feel free to reach out to the UShop team via ushop@utah.edu, Teams, or 585-CALL.

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Eppendorf Punch-out Catalog Added to UShop!

Eppendorf product offerings include:

  • Get contract pricing on Eppendorf’s products
  • Automated Pipetting
  • Bioprocess
  • Cell Manipulation
  • Centrifugation
  • Co2 Incubators
  • Stock levels appear as you are ordering

Departments also enjoy these benefits from UShop Catalog purchases:

  • Electronic order approvals tied to GFA
  • Electronic invoicing
  • No need to reconcile or reallocate transactions
  • Searchable transactions in UShop after the purchase

Eppendorf Sales Contact Information:

  • Ashley Morgan morgan.a@eppendorf.com 619-371-6465
  • Sarah Paxton Paxton.s@eppendorf.com 972-880-9861

For more information Click here

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Sigma-Aldrich – Contract Renewed!

We are pleased to announce that Sigma-Aldrich has returned to UShop as a contracted supplier! This means that when you place orders in UShop for Sigma-Aldrich, the contract is already applied and your orders proceed up to $50,000, and also include completely electronic processing. This punch-out also includes electronic invoicing, meaning the invoicing is already taken care of for you, so no need to forward invoices to Accounts Payable for processing.

Please reach out to ushop@utah.edu with any questions. 

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UShop Help Via Teams Now Available

Welcome to the Fall semester! We have added a new way for you to get help when you are using UShop and have a question or need assistance. By clicking on the link shown below, a new Teams message will be created between you and the UShop team and one of us will be able to help you in real time. We continue to offer help desk support via phone (5-CALL) or email (ushop@utah.edu), but now have added this additional option.

Note: This option appears on the Shopping V3 dashboard and you may need to set your dashboard to Shopping V3 in order to see this option. If you are not currently set to see Shopping V3, you can select it from the list of available dashboards listed below where your currently assigned dashboard is listed. Please reach out to the UShop team with any questions or if you need help!

UShop Help Via Teams Now Available

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JAGGAER Indirect – USHOP Production Outage Resolved

The UShop issues encountered yesterday resurfaced earlier today, but presently they have subsided and we have observed the application operating more normally. The software vendor continues to work toward a resolution and we will keep you posted as we hear more. We apologize for the inconvenience and thank you for your patience. Let us know if you encounter any further issues or have questions at ushop@utah.edu or 585-CALL.

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UShop Production Outage Resolved

The issues with UShop today have now been resolved and UShop should now be operating normally. We apologize for the inconvenience and thank you for your patience. Let us know if you encounter any further issues or have questions at ushop@utah.edu or 585-CALL.

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UShop is Currently Unavailable

Following a system upgrade over the weekend, UShop is currently down. We are working with the software vendor and hoping for a resolution soon. We will let you know when service is restored. Thanks for your patience.

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