The Union Services Desk is now Available in UShop!

Order movie tickets, other misc. passes and balloons from the Union Services Desk using UShop!

We’ve enabled the Union Services Desk in UShop to replace using the paper Campus Order.

 

How do I use UShop to purchase tickets/passes from the Union?

  1. Log into UShop and locate the Union Services Desk order form.
  2. Indicate the number of passes* or tickets* needed and submit your order. *Note that there are limits on the number of tickets that can be purchased per department, per day. These are noted on the form.

How do I use UShop to purchase balloons from the Union?

  1. Contact the Union to place your balloon order.
  2. Log into UShop and submit your order—all that’s required is the order number, amount and a pickup date

Where can I find this new form?

The form is located on the Shopping Home Page in the “Place an Order” section:

Click here for instructions on using the UShop form to reserve rooms or space at the Union.

Benefits to using UShop vs. paper Campus Order

  • Utilizes approval based on GFA and electronic workflow, like all UShop orders.
  • Orders are received and processed quickly, with a link in Management Reports for easy tracking.
  • The Union will handle timely billing of each order – no more waiting for a Campus Order to process!
  • No more paper Campus Order copies to manage or sign.
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Positively U Print & Carry form now available in UShop!

A new Print & Carry form is available to purchase miscellaneous items from Positively U/University Hospital Gift Shop.

How do I use UShop to make a purchase at Positively U/the Hospital Gift Shop?

•  Log into UShop and submit your order — all that’s required is an estimated dollar amount and a brief description of the items being purchased.

Where can I find the new form?

The form is located on the Shopping Home Page in the “Place an Order” section.

Click here for instructions on using the form.

Benefits to using UShop vs. paper Campus Order or PCard

  • This new ordering process doesn’t require keeping receipts or any type of reallocation.
  • Utilizes approval based on GFA and electronic workflow, like all UShop orders.
  • Orders are received and processed quickly, with a link in Management Reports for easy tracking.
  • Positively U/the Hospital Gift Shop will handle timely billing of each order – no more waiting for a Campus Order to process!
  • No more paper Campus Order copies to manage or sign.

 

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Reserve Rooms or Space at the Union and pay using UShop!

We’ve enabled the Union in UShop to replace using the paper Campus Order.

How do I use UShop to reserve rooms or space from the Union?

  1. Contact the Union to make a reservation.
  2. Log into UShop and submit your order—all that’s required is the reservation number and amount.

Where can I find this new form?

The form is located on the Shopping Home Page in the “Place an Order” section.

Click here for instructions on using the UShop form to reserve rooms or space at the Union.

Benefits to using UShop vs. paper Campus Order

  • Utilizes approval based on GFA and electronic workflow, like all UShop orders.
  • Orders are received and processed quickly, with a link in Management Reports for easy tracking.
  • The Union will handle timely billing of each order – no more waiting for a Campus Order to process!
  • No more paper Campus Order copies to manage or sign.
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UCard now Enabled in UShop!

We’ve enabled UCard in UShop to replace using the paper Campus Order for UCard changes that are paid for by an employee’s department.

How do I use UShop to request UCard changes?

  1. Log into UShop, and locate the UCard form.
  2. Fill out the form and submit your order—the PO will be routed directly to the UCard Office and they will contact you if they have questions or once the UCard is ready.

Where can I find this new form?

The form is located on the Shopping Home Page in the “Place an Order” section.

Click here for instructions on using UShop to order UCard updates/changes.

Benefits to using UShop vs. paper Campus Order

  • Utilizes approval based on GFA and electronic workflow, like all UShop orders.
  • Orders are received and processed quickly, with a link in Management Reports for easy tracking.
  • UCard will handle timely billing of each order – no more waiting for a Campus Order to process!
  • No more paper Campus Order copies to manage or sign.
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OSL now Enabled in UShop!

We’ve enabled the Office of Software Licensing in UShop to replace using the paper Campus Order.

How do I use UShop to make a purchase from OSL?

  1. Visit the OSL website and place your order.
  2. Select UShop Purchase Order as the payment method on OSL’s website.
  3. Log into UShop and submit your order—all that’s required is the OSL order number and amount.

Where can I find this new form?

The form is located on the Shopping Home Page in the “Place an Order” section

Click here for instructions on using the OSL form.

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Hospital Nutrition Care Services now enabled in UShop

We’ve enabled the purchase of gift cards for Nutrition Care Services in UShop to replace using the paper Campus Order.

How do I use UShop to make a purchase for NCS gift cards?

  1. Log into UShop, and locate the NCS form.
  2. Indicate the number of gift cards needed and the dollar amount(s).

Where can I find this new form?

The form is located on the Shopping Home Page in the “Place an Order” section.

Click here for instructions on using the UShop form to purchase NCS gift cards.

NCS gift cards are valid at the following locations:

  • University Hospital Gift Shop
  • University Hospital Lobby Espresso
  • Hospital Cafeteria
  • Hospital Starbucks
  • Huntsman Gift Shop
  • Huntsman Cafeteria
  • Huntsman Starbucks
  • BSB Deli
  • Tower Deli
  • Midvalley Coffee Shop
  • Farmington Coffee Shop

*Note: Reporting to Tax Services of gift cards purchased for employees or research will not change. Your department is still required to report this information to Tax Services at the end of the calendar year.

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University Archives & Records Management now enabled in UShop

Purchase archive boxes from University Archives & Records Management in UShop!

We’ve enabled the purchase of archive boxes in UShop to replace using the paper Campus Order.

How do I use UShop to make a purchase for archive boxes?

  • Log into UShop and submit your order—all that’s required is the quantity needed.

University Archives & Records Management also provides used boxes free of charge for records that require shredding. You may also order these on the UShop form. *Note: you may only order boxes for shredding in addition to archive boxes since the order total/PO amount cannot be for $0.00.

Where can I find this new form?

The form is located on the Shopping Home Page in the “Place an Order” section.

Click here for instructions on using the UShop form to order boxes.

 

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Institutional Review Board – Pay ERICA Invoices in UShop

IRB (Institutional Review Board) is the department that has to approve all research projects on campus. When departments have proposals for research projects, they have to get approval from the IRB.

IRB has different types of fees: new study fees, amendment fees, and continuing review fees. They bill departments for these fees using a system called ERICA.

As a result of the Campus Order Elimination Project, beginning July 6, campus orders will no longer be accepted as a method of payment. We’ve enabled them in UShop, which will be the sole method of payment moving forward.

Please see IRB’s post about the Transition from Campus Order to UShop for more information.

For information on how to use the IRB form in UShop and pay the ERICA invoice, see this how-to guide.

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Campus Order Elimination Confirmed – July 6, 2018

After several months of analysis and working closely with selling departments, we have confirmed our plan to retire the Campus Order form in FY2018. This means that the last day these forms will be accepted for processing by Accounts Payable will be July 6, 2018. After that date, these submitted forms will be returned to the buying department listed on the form.

In the majority of circumstances, an eJournal is the most appropriate replacement for the Campus Order, providing an easy and efficient way to transfer expenses from one department to another. If you need help getting started with eJournal, please contact Runar Boman in General Accounting at 7-9969.

Some selling departments have migrated to UShop with the remainder planned for June. Watch for announcements as these come online.

If you are a seller and have questions about how to replace the Campus Order for your sales, please consider coming to our Q&A session on June 14, from 3:30-5:00pm in INSCC 110 (auditorium). It will be an open-house format.

If you have questions or concerns, please contact Perry Hull, UShop Solution Administrator, at 7-6280, who is leading the Campus Order elimination project.

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Duo Tokens Now Available Through UShop

Reminder: Effective July 17, 2018, Duo phone call and text options for two-factor authentication (2FA) will be discontinued

The “Call Me” option when using DUO to access University applications (e.g., UShopCanvas, CIS, Box) will be discontinued, effective July 17, 2018.

After July 17, you will need to either use the push service to your mobile phone or tablet, or by entering a passcode from a Duo Token fob device. If you do not use one of these methods, you will not be able to log in to the majority of university applications after July 17.

Did you know?

Duo Tokens can be purchased from the Campus Store for $23.00 each. Simply submit your order in UShop using the Campus Store forms available on the Shopping home page.

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