To encourage compliance with University of Utah Policy 4-050 and Rule 4-050A, UShop has launched a new form called “Software Purchase Request” for initiating new software purchases greater than $5,000. The new form should be used for such purchases effective July 1, 2020. Using the new form replaces the process previously announced on June 28, 2019.
You can find the new form starting July 1 by logging in to UShop, navigating to the Purchase Requests section, and looking for the Software Purchase Request form.
Completing the form enables University Information Technology (UIT) or University of Utah Health to review and approve software purchase requests, as per the policy and rule. The review process is designed to prevent unnecessary duplicate software purchases and ensure compatibility with existing university IT systems (e.g., PeopleSoft, Canvas, Epic) and security requirements prior to purchase. In some cases, the software you need may already be available for your use at reduced or no cost through campus licensing agreements.
In response to the directive dated April 29, 2020, issued to the President’s Leadership Council from President Watkins and Senior VPs Reed and Good (read here), the Purchasing Department has implemented new procedures and processes to address required vice presidential approval for expenditures exceeding $10,000.00.
To adhere to this directive, all in-process and newly received UShop requisitions with a value greater than $10,000, regardless of origination date, will require written cognizant vice presidential or designee approval prior to being processed.
Purchasing Department buyers will contact requisitioning departments to obtain the required written approval for all in-process requisitions received prior to this new directive. Newly received affected requisitions will be reviewed for proper written vice presidential or designee approval. Requisitions exceeding $10,000 in value not accompanied by written approval will be held until written approval is received. Requisitions denied approval will be returned to the requisitioning department. If an exception to the directive has been issued by a vice president, a copy of such should be submitted with the requisition.
Questions regarding the $10,000 written approval directive or possible exceptions should be addressed with the business officer(s) within your reporting area. Purchasing Department buyers should be contacted for requisition-specific questions.
B&H Photo is a large supplier of photography, video equipment, lighting products, audiovisual, and much more. B&H recently executed two contracts with the State of Utah (PA3401 & PA3336), activating some exciting changes in their punch-out catalog:
Orders over $5000* no longer require competitive bidding if this contracted supplier is used
An expanded selection of products and services available in the punch-out catalog
Contract pricing covers all products and services offered in the catalog
You continue to enjoy:
Free Ground Shipping to Campus locations
No need to reconcile transaction
Searchable Transactions stored in UShop
Great customer service
Enjoy paperless processing from beginning to end!
(*) All punch-out orders over $50,000 require procurement review.
The Change Order Request form in UShop has been updated and will be released on 4/27/20. The new format is more clear and concise and requests the necessary information required for the review and approval process.
A reorganized shopping dashboard, rearranging the existing content you already know in a way that places the most commonly used items in the top portion of the viewing space. If you prefer the previous shopping dashboard, you may switch back to it, or can toggle between them. If there is something you’d like to see on the dashboard, please let us know.
Ability to add Additional Approvers into requisition workflow in UShop, independent of GFA approval. This could be useful, for example if the specific items in your cart require review by a subject matter expert, or as a way to add another layer of approval to your order, improving internal controls. This feature may also be useful for individuals who submit requisitions into workflow but those individuals also have GFA and their orders auto-approve. This feature forces a stop at another person for review.