ePR - RefundsePR – Refunds

Payment Type: Refunds (RE)

Business Purpose: All


  • Payments which seek to return funds to an organization or individual who has previously paid for a product or services. Refunds are issued when the payee did not receive, overpaid on, or were unsatisfied with products or services provided by a University entity. This also applies to the refund of deposits collected by a University Department.


  • A vendor paid the wrong entity and it wasn’t discovered until after the department deposited the check.
  • A student paid a fee to reserve a recital room, but later cancelled the reservation so the deposit had to be returned.
  • A deposit for student housing needs to be refunded.


  • Invoice, receipt, departmental deposit, or management report detail substantiating the initial payment which is being refunded.
  • Verification of address for the payee. While these payments are not taxable, a W-9 can be used for this purpose.

Additional Approvals:

  • No additional approvals needed.

Additional Information and Resources:

  • These payments often require documents to be included with the check. If this is the case, select the “Stuffer as a Check” under Payment Option.
  • University student tuition refunds should originate from Financial Aid & Scholarships or Income Accounting.

Payment Sections






For Preparers:

For Approvers: