ePR – Guest Lecturer/Performers
Payment Type: Guest Lecturer/Performer (GP) Business Purpose: All
Definition:
- Payments for performers, keynote speakers, or guest lecturers. Typically one time engagement for individuals or groups who expect payment. Services that are not of a lecturing/performing nature or are provided repeatedly over a period of time must be submitted via the “Independent Contractor” payment type.
Example(s):
- Performer: A department hires a quartet to play at a fundraising event.
- Guest Lecturer: A department requests a professor from Stanford to come and speak at a seminar.
Documentation:
- If a federal contract or grant is being used to pay this type of expense, a signed invoice is required.
- Guest Lecturer/Performer Agreement
- W-9 if vendor is new or their information has changed.
Additional Approvals:
- Account Executive/PI and Chair/Dean/Director signature on the Agreement.
- No additional approvals needed.
Additional Information and Resources:
- Any payments to current University of Utah employees must be made via Payroll Ad Comp, not through ePR.
- If Travel expenses are part of the agreement and are documented with individual receipts, they can be submitted separately through a non-employee reimbursement payment type. The advantage being that the reimbursed amount would not be tax reportable.
Payment Sections
For Preparers:
For Approvers:
