ePR - Fees/Associations/DuesePR – Fees/Associations/Dues

Payment Type: Fees/Association/Dues (FA)

Business Purpose: All

Definition:

  • Payments for memberships, registrations, professional license fees, periodical subscriptions, social dues, exam fees, and institutional accreditation costs. Software licensing/subscriptions are subject to procurement policy and must be submitted through UShop.

Example(s):

  • A department needs to renew their professional licensing or a membership.
  • An individual needs to register for a seminar or pay magazine/newspaper subscription fees.

Documentation:

  • Invoice, Membership Form, Renewal Form, etc.
  • An indication if the membership is new.
  • W-9 if vendor is new or their information has changed.

Additional Approvals:

  • If the membership is new, add your VP to the approval workflow by clicking the “Add Approver” button in the Approvals section of the ePR.
  • No additional approvals needed.

Additional Information & Resources:

  • These payments often require documents to be included with the check. If this is the case, select the “Stuffer as a Check” under Payment Option.
  • University Rule 3-100E—Restricted Purchases and Special Procurement
  • Software licensing/subscriptions are subject to procurement policy and must be submitted through UShop.

Payment Sections

 

  

 

 

 

For Preparers:

For Approvers: