More Total Contract Manager In-person Training Dates Added

Posted August 1, 2017 in P2P, UShop, UShop Enhancements.

Come learn more about Total Contract Manager (TCM) – the how, why and what of the University’s new procurement contracting solution. 

Five new training dates have been added for this month:

  • August 8 – Park Building
  • August 15 – Annex
  • August 17 – Park Building
  • August 22 – Annex
  • August 24 – Annex

Each class will run from 10:00 am – 11:00 am

Register Here

TCM is a central repository for all procurement-related contracts. It provides electronic access to your department contracts, features a quick search function, as well as reporting capabilities. TCM also has the ability to preset notifications in advance of a contract expiration date to allow sufficient time to finalize a new contract.

TCM will enable workflow through the campus-wide UShop Marketplace, effectively capturing total spend, dates, insurance requirements and many other procurement based needs. The system will provide transparency and compliance with both state and federal procurement laws, thus strengthening our university from multiple liabilities.

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Total Contract Manager In-person Training Now Available

Posted July 17, 2017 in P2P, Purchasing, UShop, UShop Enhancements.

Come learn more about Total Contract Manager (TCM) – the how, why and what of the University’s new procurement contracting solution. 

Two inaugural training dates are now available:

  • July 27th
  • August 1st

Register Here

TCM is a central repository for all procurement-related contracts. It provides electronic access to your department contracts, features a quick search function, as well as reporting capabilities. TCM also has the ability to preset notifications in advance of a contract expiration date to allow sufficient time to finalize a new contract.

TCM will enable workflow through the campus-wide UShop Marketplace, effectively capturing total spend, dates, insurance requirements and many other procurement based needs. The system will provide transparency and compliance with both state and federal procurement laws, thus strengthening our university from multiple liabilities.

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University of Utah to Partner with PepsiCo beginning July 1

Posted June 30, 2017 in P2P.

John Nixon, VP for Administrative Services, has issued a memo to all University Campus Departments regarding the University’s new partnership with PepsiCo

“We are excited to be entering into a new relationship with PepsiCo beginning July 1st. In order to develop a mutually beneficial partnership, we will be working closely with PepsiCo to create a unique and symbiotic relationship that will greatly benefit our campus community. Through this enhanced partnership, we hope to provide a positive experience for everyone involved. We anticipate celebratory events for students, faculty, and staff this Fall to welcome PepsiCo to our campus, and we hope that you will participate in making this transition a success.

Here are the next steps:

  • Effective July 1, 2017, per contractual requirements, all University and University Health Care soft drink and related purchases are to be made from PepsiCo.
  • If you have not been contacted regarding the transition of your supplies and equipment to Pepsi, please contact Joe Musgrove from PepsiCo (information below).
  • If you have not yet set up an account to purchase Pepsi products and need to do so, please contact Joe Musgrove.

During this transition and throughout the contractual term, it is imperative that the University and its various units are coordinated in all communications and agreements. In order to accomplish this goal, all communications involving PepsiCo and the University will be managed through our Business Development Office in Auxiliary Services as they will be managing the contract. The individuals listed below will be the points of contact for each organization in managing all requests under this new agreement.”

If you have questions, please contact one of the individuals below:

Joe Musgrove (PepsiCo)
Office: 801-972-7415
Cell: 801-633-9492
Email: joe.musgrove@pepsico.com

Brett Eden (University of Utah)
Office: 801-581-8298
Cell: 801-367-1788
Email: brett.eden@utah.edu

Collin Simmons (University of Utah)
Office: 801-213-8795
Cell: 801-842-5340
Email: collin.simmons@utah.edu

Michael Van Oordt (University of Utah)
Office: 801-587-0853
Email: mvanoordt@sa.utah.edu

We are doing everything we can to make this a seamless transition, but please extend your patience and support as this process unfolds throughout the month of July.

*There is an exception for limited competing products to be purchased and sold in University operated retail locations.

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Chartwells Walk-In Dining Form to Replace Campus Order

Posted June 27, 2017 in Chartwells, P2P, UShop, UShop Enhancements and tagged , .

Chartwells Walk-In Dining Form now in UShop – Campus Orders no longer necessary!

Effective July 1, 2017, Chartwells will no longer accept paper campus orders as payment at their walk-in dining locations. We have partnered with Chartwells to design a solution within UShop for food purchases that will increase efficiencies for both Chartwells and the University.

Place your next walk-in order using UShop, by following these steps:

  1. Fill in a few simple details about the purchase, including an estimated dollar amount, and submit the form in UShop.
  2. Print a copy of the UShop PO and bring it with you in lieu of a paper campus order.
  3. Chartwells will invoice against the PO, for the actual amount of the meal.

Where to­ find the form in UShop:

The Chartwells Catering form can be found under “Place an Order” on the Shopping Home Page:

Chartwells Walk-In Dining Form How-to Guide

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Chartwells Catering Now Paperless

Posted June 14, 2017 in Chartwells, P2P, UShop, UShop Enhancements.

Chartwells Catering Form now in UShop – Campus Orders no longer necessary!

Effective July 1, 2017, Chartwells will no longer accept paper campus orders as payment for catering services. As part of our overall objectives to move away from paper-based processes, we have partnered with Chartwells to design a paperless UShop solution for catered food orders that will increase efficiencies for both Chartwells and the University.

Place your next paperless order using Chartwells’ online CaterTrax system or over the phone, then proceed to UShop, following these steps:

  1. Obtain the CaterTrax invoice number.
  2. Fill in a few simple details about the purchase and submit the form in UShop.
  3. Chartwells will invoice against the PO that’s been created.

*Note: Chartwells will invoice your department only after the event has taken place.

Where to­ find the form in UShop:

The Chartwells Catering form can be found under “Place an Order” on the Shopping Home Page:

How to use the Chartwells Catering Form quick reference guide

Coming Soon: Chartwells Walk-In Dining form in UShop

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New Punchout Catalog: ThermoFisher Scientific

Posted June 5, 2017 in P2P, UShop, UShop Enhancements.

UShop has been working with ThermoFisher/Life Technologies and together we are pleased to announce their incorporation into our procurement system. This is the first UShop partnership that integrates both direct orders and on-campus supply centers. The punchout to the ThermoFisher/Life Technologies website is located in the shopping showcase listed as Punch-Out Catalogs with Contract Pricing.

ThermoFisher/Life Technologies brands (Invitrogen, Applied Biosystems, Pierce, eBioscience, Affymetrix, Gibco, and more) provide some of the most cited and trusted products in the life sciences. Many of these products will be offered at deeply discounted prices through UShop for both direct and supply center orders.

Here are some highlights of this partnership:

  • Automatic discounts on 100,000+ products
  • 50% off all PCR machines through June
  • 20% off most antibodies & ELISAs from Invitrogen, Pierce, and eBio.
  • 30% off most DNA & RNA purification kits
  • 35% off most SYBR and Taqman Master Mixes or 50% off the purchase of 2+.
  • Up to 75% off tissue culture reagents
  • Access through UShop to 6 supply centers located on campus with hundreds of stocked products
  • Free Shipping on the majority of non-stocked items purchased through a supply center

Please see the attached punch out quick reference guide for detailed ordering instructions.

Contact Josh Romney, ThermoFisher/Life Technologies sales representative, for further information regarding UShop or help with products and pricing. He can be reached by email, phone, or in person. Phone: 801-209-8579 Email: josh.romney@thermofisher.com

 

Thermo Fisher Scientific Inc. is the world leader in serving science. Our mission is to enable our customers to make the world healthier, cleaner and safer. We help our customers accelerate life sciences research, solve complex analytical challenges, improve patient diagnostics and increase laboratory productivity. Through our premier brands – Invitrogen, Applied Biosystems and Thermo Scientific– we offer an unmatched combination of innovative technologies, purchasing convenience and comprehensive support.

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Total Contract Manager: Submit Contracts by June 30

Posted June 5, 2017 in P2P, UShop, UShop Enhancements.

This notice is being sent with broad distribution to reach all members of the University Campus Community.  It is now required to gather all contracts with any outside entity and submit them to our TCM (Total Contract Manager) system by the end of June 2017.

Contracts to be submitted include service agreements for equipment, agreements with independent contractors or consultants, or contracts for good and services. These contracts will be used to obtain better pricing for all campus users.

Total Contract Manager (TCM) is a module within UShop intended to house all of the university’s procurement-based contracts.

Please take some time to read this memo from Ruth Watkins and John Nixon, regarding TCM.

The TCM Module Provides:

  • Streamlined management of procurement-based contracts through collaboration, approval, and compliance.
  • Electronic access to all university contracts, both Inactive (department-specic) and Active (Campus -wide).
  • Preset alerts to notify of upcoming contract renewal or expiration. • Transparent compliance with both State and Federal procurement laws.
  • Broader platform for negotiating and securing procurement based contracts.
  • Repository for all procurement contracts, providing one place to store and research contracts specic to departmental procurement needs

Within UShop, you will also notice a new Contracts icon on the left sidebar. Hovering over this icon will bring up the Contracts menu.

http://fbs.admin.utah.edu/download/ushop/contracts-1.png

For more information, please visit the TCM homepage and view the TCM training guide.

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Office Depot Now A UShop Punch-Out Supplier!

Posted May 18, 2017 in Supplier, UShop, UShop Enhancements.

We are pleased to announce the addition of the 20th punch-out catalog supplier in UShop – Office Depot. Many departments have a great relationship with Office Depot and use them regularly for a variety of supplies.

The UShop Office Depot catalog is tied to the State of Utah NASPO ValuePoint contract – which also includes the existing Staples punch-out catalog. You can now shop both of these suppliers, and with each have access to a wide variety of commodities, all at state-negotiated prices. This allows your departments to leverage the considerable purchasing power of the State of Utah. 

When shopping these catalogs, please keep in mind that the wide variety of commodities found in these catalogs are limited to what is included in the contract, and items not included in the contract will not be available.

The Office Depot supplier contact is Erin Alvord, Vertical Market Manager. Contact information for Erin is as follows, 801.736.7377 or erin.alvord@officedepot.com. The main customer service hotline is 800.816.5222

We are excited to make this announcement and welcome Office Depot to UShop! 

Please contact us if you have any questions as you use these punch-out catalogs.

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Year End Renewal Orders: Locate Current and Submit New

Posted May 16, 2017 in UShop and tagged , , .

It is time to begin thinking about new year Renewal Orders
As the 2017 fiscal year comes to a close, you should identify your current Renewal POs and consider which you will re-submit for the new fiscal year.

The Search Function within UShop makes it easy to generate a list of your current renewal orders. View the Renewal Orders: 2017 How-to guide to gain a better understanding of the process.

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Qiagen UShop Exclusive Sale Until March 24

Posted March 15, 2017 in P2P, UShop and tagged , , .

Until March 24, 2017, you can save 24% on selected assay and sample preparation products when you order through UShop. Simply enter the promo code ECOMM24 when ordering. Your new discounted price will be automatically recalculated.

For detailed information on the selected assay and sample preparation products, click here.

 

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