The last day of the University’s fiscal year is June 30, 2018.
Procurement transactions which are: 1) required to be completed prior to the end of FY 2018, and also 2) which are required to undergo the competitive processes listed below are subject to the respective due dates as described.
The dates shown below are estimates and not guarantees. They reflect the typical time necessary to allow for a procurement process to be completed, as well as for delivery of requested goods or services prior to June 30th. Procurement requests submitted after the dates below may not be completed by June 30, 2018.
April 13, 2018 – Request for Proposal (RFP): Requisitions for procurement requests that require a request for proposal process must be submitted by April 13, 2018. This process requires draft RFP documents for review and input by Purchasing, committee chair participation, pre-arranged dates, timelines and suggested vendor list.
April 13, 2018 – Multi-Stage Invitation for Bids (IFB) for purchases over $50,000: Requisitions for procurement requests that require a multi-stage low bid process must be submitted by April 13, 2018. This process requires bid stage advancement criteria, specifications/requirements and a suggested vendor list.
May 4, 2018 – Invitation for Bids (IFB) for purchases over $50,000: Requisitions for procurement requests that require a standard low bid process must be submitted by May 4, 2018. This process requires specifications/ requirements and a suggested vendor list.
June 1, 2018 – Request for Quotes (RFQ) for purchases between $5,000 – $50,000: Requisitions for procurement requests that require a quote process must be submitted by June 1, 2018. This process requires complete specifications and a suggested vendor list.
**REMINDER**
Departments who have Renewal POs will need to re-submit them for the new fiscal year.
Due to Procurement Code change, some renewal PO requests may be declined, as a new procurement process may be required.
It is easy to generate a list of your renewal orders by utilizing the search function in UShop. Please review the information contained below for appropriate use of the Renewal PO form.
PO Renewal Request | Submit Renewal Orders
Thank you for your assistance in meeting these year-end procurement timelines. If you have questions concerning these timelines, please call Purchasing at extension 1-7241.
For the past several years, the University’s P2P project, including the implementation of UShop, has resulted in efficiency improvement and reduction of paper-based processes for campus. Many paper forms and processes have been eliminated during that time, but one large one remains – the Campus Order.
We are pleased to announce that the University Guest House is now available in UShop. Enabling the Guest House will increase efficiency for campus departments and is an integral part of the plan to eliminate the paper Campus Order form. Use the custom-built UShop forms to:
As part of our continued efforts to leverage the purchasing power of the University, we have partnered with Hewlett Packard (HP Inc.) and a state-contracted distributor of HP products, Valcom (VLCM), to provide significantly discounted pricing on a standardized list of specific HP workstations and laptops.
VWR has recently been acquired by chemical company Avantor. This multi-billion dollar acquisition will bring the VWR brand and portfolio of products under Avantor.
The “Buying & Payment Guide” is a document that has existed for some time, and has been effective in helping you decide which “tool” in your toolbox should be used in procuring and paying for supplies and services.
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