Improved Invoice Approval: Receipting is now Optional

Effective Tuesday, January 17, 2017, UShop is eliminating the process of requiring a receipt prior to the payment of invoices against high-dollar purchase orders. Receipting will no longer hold payment of invoices against high-dollar purchase orders. Instead, your GFA approver will be asked to approve any invoice greater than or equal to $50,000.

  1. Approval will be contingent upon the invoice amount, rather than the PO amount. Invoice approval is completed in the same way that requisitions are approved, using the Approve/Complete action item in the drop down menu.
  2. Invoice approval may be completed by anyone with GFA on the Activity/Project being used on the PO/Invoice. All GFA account executives and authorized alternates will receive a notification when an invoice is pending approval. *Note: for instructions on how to suppress these email notifications, Click Here.
  3. If needed, departments will still have the option to require approval prior to payment regardless of dollar amount by using the Hold Invoice for Approval checkbox (pictured below). 
  4. Going forward, receipting will be strictly optional. The receipting function will remain in place for departments that may wish to use it for internal purposes, but it will not hold or restrict payment of an invoice. (See Option c for instructions on how to hold an invoice for approval before payment.)

Note: this feature should not be used for punch-out suppliers that invoice electronically.

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