What is a NoPO?
Use “NoPO,” the newest UShop form, in lieu of a Payment Request when an invoice that IS NOT already associated with a Purchase Order (PO) needs to be paid. The result will be a “No PO” payment to a supplier.
Why was NoPO developed?
NoPO takes a strictly paper process and migrates most steps to digital processes using the technology we have configured within UShop:
- A NoPO utilizes electronic approval workflow for required payment approvals, without sending an order to the supplier.
- Users will attach supporting documentation directly to the UShop NoPO for more timely and accurate digital records.
- NoPOs will be electronically distributed to Purchasing (when necessary) and to Accounts Payable to eliminate campus mail and other delays associated with routing paper forms.
- PIs or AEs are able to approve payments electronically – even when they are not in the office.
- Payments will be completed more quickly and accurately – as approved NoPOs are available for processing immediately!
How do I find and use the NoPO form?
The form is found in the “uRequest” showcase, and flows similarly to other UShop forms and contains the necessary instructions for our users. Please be aware of the following workflow and processing requirements:
- Unique or Specific Approvals: The “Additional Approval Addendum” is to be attached to payments that require additional approvals other than the normal UShop workflow approval steps.
- Available soon: We are working to formalize a process called “Unauthorized Purchase Request” to document and provide exception authorization in situations where best procurement guidelines have not been followed. Purchasing will notify departments when the Unauthorized Purchase Request is required.
When should I begin using the NoPO form?:
UShop Users can begin using the NoPO form immediately to pay all non-PO invoices.
Important: If you have been using a modified submission of the Non-Catalog form to generate a “do not distribute” payment for a non-PO invoice – please stop using the Non-Catalog form for this purpose immediately. Thank you.
The UShop team continues to add functionality and more suppliers to enhance the user shopping experience.
Please watch for more enhancements designed to eliminate paper, improve efficiency and add value to the data available in UShop.
When using NoPO, please share suggestions for ways we can improve the process using our ASK US form. Many ideas are generated from feedback from our users. We want the process to work for U!
