WHAT is PAM?
The Project Administration and Management (PAM) project is a campus initiative to review and implement post-award accounting and management tools available to researchers, staff, and administrators with the primary goal of dramatically decreasing the administrative burden on researchers, specifically, the PAM initiative goals are to:
- Provide high quality support to researchers
- Facilitate and enable the growth of research
- Evoke a culture of compliance
- Establish a means for accurate decision-making
WHY is it needed?
The University of Utah (Utah) secured over $450 million dollars in sponsored award funding in fiscal year 2010 and has approximately 3,200 active awards from federal, non-federal and industry sponsors. Additionally, Utah has seen an incredible increase in award expenditures – a 52% increase since fiscal year 2006 – but the infrastructure and support such growth needs to be updated.
WHO is involved?
A cross-divisional team of experienced administrators and staff from Vice President of Research, Office of Sponsored Projects (OSP), Financial and Business Services (FBS), Human Resources, (HR) and University Information Technology (UIT) are involved. Working closely with Huron Consultants to review current process, conduct business process improvement, and implement technology as needed. The governance structure includes three executive sponsors, a steering committee, an architect team, and several projects teams.
HOW will it happen?
There are a series of projects that have/will be initiated to accomplish the goals of this initiative. Current business process improvements will be conducted, organizational changes will be made and we will implement technology as needed.
Various projects and initiatives have been completed and several will be completed this year.
|Completed PAM Projects|
|PeopleSoft (PS) Upgrade|
|PS Payroll Encumbrances|
|Liaison Self –Service|
|PS Maintenance 9.x|
|PS Grants Implementation||Implement PeopleSoft Grants Module. Currently in Testing & Validation Phase. (Completed Fit-Gap Analysis, Future Business Processes, Design, and Development). Go-Live Dec 2012|
|Research Support & Other Processes||Review Process & develop support business models using the new Grants Module. Currently, developing support models for an efficient transition. Go-Live Dec 2012|
|PS Grants Data Prep||Prepare data for conversion to the new Grants Module.|
|Payroll Reallocations||Reduce administrative burden of PAR and Reallocation by timely and accurate booking payroll expenses in a phased approach utilizing a template for Effort Distribution Report.|