Tips for Fast Travel Reimbursements

Travel volume increases during the beginning of Summer Semester and Fiscal Year End.  We want to provide a speedy reimbursement process to our campus users, and suggest the following:

  • GFA signatures must be current – make sure the approval signatures can be verified using your GFA approval list.
  • Itemized receiptsare required documentation for all reimbursements expenses.
    • Estimates for hotel and car rental expenses will NOT be accepted.
    • Final receipts are required.
  • The Hotel Expense line should only contain nightly rate and taxes.
    • Hotel Parking should be reported on the “Parking” expense line.
    • Hotel meals should be reported on the “Meal” or “Other” expense line.
    • Hotel Internet or Phone should be reported on the “Internet” or “Other” expense line.
  • Employees CANNOT pay for other employee’s travel expenses without a VP signature.
  • All attached documentation must be printed or taped on one side of paper.
    • Please avoid using staples.

Failure to follow these suggestions may result in a delay of your reimbursement.

If you have any questions, comments, or concerns, please let us know by using our ASK US form.

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