Total Contract Manager (TCM)

Total Contract Manager (TCM) is a central repository for all procurement related contracts. TCM provides electronic access to campus department and U-wide contracts, features a quick search function, as well as reporting capabilities. TCM also provides the ability to set notifications in advance of a contract(s) expiration date, or other requirements to allow sufficient time to finalize a new contract.

TCM is enabled through the campus-wide UShop Marketplace, effectively capturing total spend, dates, insurance requirements and many other procurement based needs relating to contracting services. The system provides transparency and compliance with both state and federal procurement laws, thus strengthening the university from multiple liabilities.

Why TCM is Important

Compliance with the State of Utah Procurement Code & University of Utah Policies.
Generally, the maximum length of a procurement related contract is 5 years. As such, it is important to have a streamlined contracts system which provides access to procurement-related contracts and supporting documentation. TCM provides campus departments the ability to renew contracts pursuant to terms listed in the contract, which originated from an RFQ, IFB, and RFP procurement processes.
The State of Utah Procurement Code limits the amount of time that a contract can be extended to 120 days maximum after the contract final term has ended. TCM can provide contract notifications to campus department representatives ensuring term limits are not missed.

Submit Your Contracts to Create Historically Data

Campus departments, use this form to send previously executed contracts to the Contracting Services team. Note: previously executed contracts are procurement-related contracts that haven’t been uploaded into TCM as of June 2017

Previously executed contracts are one element of the TCM system, as historical data assists in creating better functionality within the TCM system. The added functionality greatly enhances the procurement experience, as more data allows for better communication with the Procurement and Contracting Services department. The creation of a contracts repository provides information from the past, present, and future, providing a one-stop resource for procurement related purchases. If you have questions on what constitutes a previously executed contract, please contact Mike Smith, Contracts Manager.

NOTE: Be prepared to attach a scanned PDF version of the fully executed contract (both parties have signed and dated) when you fill out the form.

If you wish to use a different method of submission, please contact:

Mike Smith, Contracts Manager – mike.smith@admin.utah.edu (801) 585-6765