Tracking and Inventory System

The Property Accounting Office is pleased to announce RFTrack, the new capital and noncapital asset tracking software using RFID asset tags.  RFTrack is a web-based RFID tracking software platform that has been server-installed on-premise at the Data Center and integrates easily with PeopleSoft.

Radio Frequency Identification (RFID) tags along with the RFTrack software will help streamline your physical fixed asset inventories, locate missing equipment, track location movement/visibility and automate inventory audits.  These RFID tags include a chip and 2D barcode so that performing your physical inventories will speed up to 15-20 times faster when using a mobile RFID scanner loaned from the Property Accounting Office.

The RFTrack Server web-based interface is an intuitive, easy to use fixed asset tracking application. It is designed to allow departments to easily manage asset information, location information, pictures, documents, custom fields, configuration settings, data import/export from PeopleSoft and reporting.  Because it is web-based, there is no software to install on each user’s workstation. 

Capital asset information will continue to be maintained in PeopleSoft by the Property Accounting Office. However, the departments can update and maintain asset information by downloading data back and forth such as location, asset description, manufacturer, model, serial number, and tag number using RFTrack at their desktop or using the scanner’s mobile application.

Noncapital assets, according to Policy 3-041: Accountability for Noncapital Equipment, are required to maintain at the departmental level.  Nevertheless, by using the RFTrack inventory software, this task is easily achieved.  Property Accounting will provide an upload spreadsheet with 20 fields for the initial upload of noncapital assets.


RF Track Zoom Training – Contact Mark Hamilton, 801-213-1401


Resources

RF Track

Annual Inventory Procedures

Off-Campus Equipment

Retirement/Transfer of Equipment