Index and Glossary – W

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W-2, IRS Form:

Discussion: The University of Utah must issue to the employee and report to the IRS Form W-2, wage and tax statement. Wages, federal, state income taxes, Social Security and Medicare taxes, as well as certain additional information is reported on Form W-2.


| W-2 Information | W-2 “Delivery” Options | W-2 FAQs | Going Green Option | How to read W-2 | W-2 Reprint Request Form | W-2 Request for W-2 Discrepancy Review | Ask Us Tax Services |

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W-4, IRS Form:

Discussion: Form W-4, Employee’s Allowance Withholding Certificate, is filled out by employees so that the University can withhold the correct amount of federal and state tax from wages. Employees can change their Form W-4 through the campus information system.


| W-4 Form | Policy 5-402: Payroll Deductions | Ask Us Tax Services |

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W-8BEN, IRS Form:

Discussion: This form is the equivalent of a W-9 but is for foreign individuals who are not Legal Permanent Residents (formerly a Green Card Holder) or qualify as a “Resident for Tax Purposes”. This form certifies their foreign status and is used most often for foreign short-term visitors.


| W-8BEN Form | W-8BEN Instructions | Ask Us Tax Services |

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W-9, IRS Form:

Discussion: The University uses this form to request the taxpayer identification number (TIN) of a US person (including a resident alien) and to request certain certifications and claims for exemption.


| W-9 Form | W-9 Instructions | Ask Us Tax Services |

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Discussion: The Western Association of College and University Business Officers (WACUBO) welcome you to register for low cost Higher Ed specific Professional Development! Participants will have an opportunity to network with peers from other institutions.


| WACUBO Homepage | Ask Us Travel |

Web Journal Processing:

Discussion: Web Journal Processing is the means whereby accounting data (generally billing transactions for services provided) is electronically passed to the University’s general ledger from a method utilized by a department to facilitate its business processes.


| Web Journal Processing Help | Ask Us Financial Reporting & Accounting |

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Discussion: See Reportable Transactions.


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Write-Off Authorization Letter:

Discussion: A letter sent to a department’s Inventory Controller that lists all assets identified as LOST during the annual capital inventory. The letter requests a memo to be written explaining efforts made to locate the missing equipment and signatures of the Department Head, Dean/Director, and Cognizant Vice-President authorizing the write-off and removal of the listed assets from the department inventory.


| Annual Inventory Procedures | Policy 3-040 Property | Ask Us Property |

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