State Contract Car Rental Agencies
University employees should use these car rental agencies when on University related trips. The state of Utah has contracts with Hertz, Enterprise Rent-A-Car and National. Listed below are the Contract ID numbers that need to be used when booking. The Travel department encourages booking with the Onsite agents who can conveniently reserve a car using the state contract ID.
Also refer to Risk & Insurance Management for more detailed information.
Car Rental Agencies & Contract Numbers
Hertz – 198552
Enterprise Rent-A-Car – XZ47230 After entering this corporate number, use “UNI” for the 3 digit PIN number.
National – XZ47075
When the contract ID number is used, Hertz, Enterprise and National will provide full insurance coverage within the United States and District of Columbia. The traveler may be asked if they would like to upgrade insurance and they do NOT need to and will NOT be reimbursed for additional insurance purchased. Primary liability coverage includes $100,000 bodily injury per person; $1,000,000 maximum bodily injury per occurrence; and $25,000 property damage per occurrence. It also provides full collision/loss damage waiver (LDW). The insurance does NOT cover items left in the rental cars. Travel Department recommends using Diners credit card to book all car rentals if traveler has this credit card.
Express Service Programs
- Speed and Expedited Service
- $60 Annual Fee waived – must sign up at the State Rental Car Website.
- Benefits and Booking information
- Get an E-receipt
- Choose your Rewards
- Free Rental Days
- Earn Miles / Points
Please provide the traveler’s membership ID Number from either Hertz or National to the Onsite Agents on step 2 of the “Steps to Make Flight Reservations”. Providing this number in the additional information box will help the agent reserve the car rental under the express service.
State Contract Not Used
If renting using Corporate Diners Credit Card and not using State Contract, decline the Collision Damage Waiver (CDW) insurance. Travel Accounting will assess a $3/day internal auto liability fee paid by the department.
If renting using a personal credit card and not using a State Auto Rental contract, it is recommended that the traveler accept/ purchase the Collision Damage Waiver (CDW) but the traveler will NOT be reimbursed for the CDW purchase. Travel Accounting will assess a $3/day internal auto liability fee paid by the department.
Please note: If the state contract number is not used through Hertz, Enterprise or National, the $3 per day insurance surcharge must still be assessed to the traveler’s department.
Non Employee or Visitor Car Rental
Please contact Onsite Travel Agents to assist in booking car rentals for non employees. You may send an agent a quick ASK US email or you may call 801-587-9005