Financial & Business Services

Blanket, Maintenance, and Lease Purchase Orders to Automatically Close

u0308703 — Mon, 12 May 2008 17:02:46 +0000

As a reminder, the Purchasing Department will automatically close all annual blanket, lease, and maintenance purchase orders valid through June 30, 2008. It is not necessary to submit an on-line closure request for these purchase orders. They will be closed on July 17, 2008, before the June 2008 accounting calendar closes. Please contact Purchasing, x1-7241, with any questions.

View Paycheck & Check/Advice Roster

Lisa Batley — Sat, 03 May 2008 02:00:00 +0000

The Payroll Processing for the May 7th, 2008 paycheck is completed, and the paycheck information is available on the Campus Information System.

Signon to the CIS and click the Employee tab (if it is not your default tab).
Click Payroll, Taxes and Salary.
Click View Paycheck and you will see your current check.
Click W-4 Tax Information and you can view/update your W-4 Tax Information.
Click Direct Deposit and you can view or edit your direct deposit accounts, or suppress the printing of your direct deposit advice.

Please remember if your net pay is being direct deposited, it will not be in your bank account until NOON on May 7th, 2008. If you receive a check you will have to pick it up in your department on the normal scheduled time of distribution on pay day.

Additional training on the self service applications are available at http://www.hr.utah.edu/payroll/epay.ppt

Payroll Reports: For more information about how to view your Check and Advice Roster please see attached link http://fbs.admin.utah.edu/index.php/2007/01/12/check-advice-roster/

Important Information

All Payroll self-service functions are turned off during payroll processing, which begins on the final day of the pay period at 5:00 PM and ends on payday.

If you have further questions please call Payroll at 581-7873.

Budget Variance Management Report

Steve Allen — Wed, 23 Apr 2008 14:24:07 +0000

Beginning April 23rd, a new managment report selection will be available entitled “Monthly Variance Report“. This report is for Activities and BU02 & BU03 OrgIDs. It is not for Grant and Contract Projects. The report shows budget, actual revenue and expense, and the budget variance for both the current month and year-to-date. Take a look!

Purchase Order Closures Simplified Through Encumbrance Report

u0308703 — Wed, 23 Apr 2008 12:54:13 +0000

Effective April 23, 2008, we are pleased to announce the new ability to easily request purchase orders be closed through your Encumbrance Management Report. Confirm and submit your request to close unused or outdated purchase orders without filling-out or printing any forms. Requests are electronically documented, tracked, and submitted to allow for timely purchase order closure and disencumbrance.

This new feature is accessed by clicking on the ‘Close PO’ link found in the ‘Close Date / Action’ column of the Encumbrance Report. Simply click on the link corresponding to the purchase order to be closed and follow the easy on-screen instructions to guide you through submitting your request. You even have the ability to cancel a closure request if you change your mind. Purchase orders with a status alert, denoted in red text, are not currently eligible to be closed. Additional information regarding alerts and other help topics are available through the Encumbrance Summary Help section.

The Purchasing Department and Grants and Contracts Accounting are encouraging departments with general and scholarship/fellowship purchase order encumbrances to begin using this new paperless procedure right away. Paper and e-mail requests to close purchase orders will still be accepted during a brief transition period.

Take advantage of this simple, yet powerful new feature to save time and paper, ensure accuracy, and clean-up both your Activity and Project Encumbrance Reports. You may contact the Purchasing Department, x1-7241, with further questions.

Financial Year-End Information & Dates - FY2008

Steve Allen — Mon, 21 Apr 2008 22:43:35 +0000

The Year-End Information & Dates document has been updated for fiscal year 2008. This document indicates when accounting documents must be delivered to the appropriate accounting office to ensure the transactions are booked in June.

Also, the Accounting Calendar has been updated through May 2009.

Links to both the Year-End Information & Dates and the Accounting calendar are on the Financial & Business Services pagelet on the Campus Information System (CIS).