Did you ever wish you could move from month to month in Management Reports with just one click of your mouse?  Now you can!  Arrows have been added on each side of the month, which when selected; advance the report to the next (or previous) month.  No longer do you need to select the month in the dropdown box and click on the ‘Run Report’ button.  You can still use that option if you need to jump months.  The red boxes on the screen print below show the placement of the new arrows:

If you have any questions, feel free to

Each department should ensure the appropriate level of effort of Key Personnel on projects. Key Personnel include all Principal Investigators and others specifically listed on the awarding document. Recently the auditors of grants and contracts have been concerned that Key Personnel have not been charged as budgeted on federal awards. Normally a person’s home department has the knowledge of the amount of estimated, accumulated, and reported effort for each Key Person.

Please take the time to review the percent of effort budgeted for Key Personnel on federal awards. Key Personnel must provide effort at the level budgeted. If there is a reduction of effort for Key Personnel greater than 25% of the budgeted amount, it is necessary to obtain the appropriate approval from the awarding agency.

In regards to the management reports, it is important that the reports are reviewed promptly upon receipt and retained in the department. Do not return reviewed reports to the accounting department. It is the responsibility of each responsible person to review his/her monthly Management Reports. Your review (or that of your designee) MUST be documented on the first page of each Activity or Project.

If you have questions, please contact the representative in Grants and Contracts Accounting responsible for your project.

Travel Services is excited to announce the release of 8 new training modules for review in preparation of system improvements to be implemented October 26, 2009.

We recommend review of these modules prior to implementation, but these modules are available anytime for your convenience.

Please share this email with any Accountants, Business Officers, Supervisors or Travelers as appropriate.

Please make time to review these modules prior to October 26th. Once you have had an opportunity to review them, we will be happy to answer any questions you may still have. We will be contacting those who have not taken the quiz by the end of the week.

• Travel Agency Training: (1 Module) [30 minutes]
• Travel Accounting: 7 Modules: (7 Modules)
  • 1 of 7 Register Trip [10 minutes]
  • 2 of 7 Hotel Payment [10 minutes]
  • 3 of 7 Conference Prepayment [10 minutes]
  • 4 of 7 Cash Advance [7 minutes]
  • 5 of 7 Early Reimbursement [7 minutes]
  • 6 of 7 Final Reimbursement [20 minutes]
  • 7 of 7 Trip Info [5 minutes]
• Total time: [1 hour 39 minutes]

You can connect to all Modules from our home page (see below):

Click here for Online Quiz Self-Enrollment Instructions.

Send us your comments/ideas about these training Modules.

if you have any questions.

Accounts 61400 - 61419, previously titled “Equip-Insurable $1,000-$4,999″, has been changed to “Equip-Non Capitl $1,000-$4,999″.

 if you have any questions.

Important information regarding the American Recovery and Reinvestment Act and its implications for the University of Utah can be found here.  All University reporting required by the Act will be done centrally by either the Budget Office or Grants and Contracts Accounting.  Departments are not to register with the CCR (a federal database), obtain a DUNS number, register with FederalReporting.gov, or otherwise provide ARRA-related information outside the University.  At this point, we anticipate obtaining all needed information through existing systems and resources.  If those requirements change, we may request information from departments or principal investigators directly.  However, at this point in time, we do not have the need to do so.  If you have questions regarding the requirements or the impact on your department or faculty, please contact the Controller. 

Thank you and if you have questions, please let me know.  Please distribute this message to whomever you feel is appropriate.

or 

We are pleased to announce that the WEB Management Reports have been enhanced. You can now view historical encumbrance amounts for prior accounting periods. Previously, you could only see the encumbrance amounts for the open (current) accounting period. Note that this historical information is only available for periods back to and including July 2008.

Please contact your friendly cognizant accountant with any questions or concerns or if you prefer,

Our next run of Endowments 101 is scheduled for 2:00 p.m. on Wednesday, May 20 in OSH 175.  We’ve updated the material to include information about the donor endowment reporting project.  To register, click here.

If you have any questions, 

The criteria frame at the top of each Activity/Project Management Report has been enhanced to allow users to switch between an Activity and a Project without returning to the Main Criteria Page.

As always, if you have any questions,

On April 10, 2009, Vice President Combe sent a memo to the Deans advising them that the Endowment Payout Rate for Fiscal Year 2010 will remain at 3%. A copy of the memo is posted to various FBS websites.  If you have any questions,

The Direct Deposit (ACH) payment option has been available to University employees since 2005. We recently simplified the rules for authorizing this electronic payment method and revised the form for employee sign up. Employees interested in accelerating their travel and expense reimbursements can now sign up for Direct Deposit by using their Payroll Direct Deposit account information without having to provide a blank check, deposit form or bank statement as proof of ownership. The details and authorization form can be found on the Accounts Payable Direct Deposit web page.  If you have any questions,