Did you ever wish you could move from month to month in Management Reports with just one click of your mouse?  Now you can!  Arrows have been added on each side of the month, which when selected; advance the report to the next (or previous) month.  No longer do you need to select the month in the dropdown box and click on the ‘Run Report’ button.  You can still use that option if you need to jump months.  The red boxes on the screen print below show the placement of the new arrows:

If you have any questions, feel free to

The ‘Check Request’ form has been replaced with a new form entitled ‘Payment Request’. The new form serves the same purpose as the old form, however recognizes that vendor payments are made electronically as well as by traditional check. “Payment Request” better reflects the variety of payment options the University currently supports through its financial system. Another change we hope you’ll notice is in the signature area. We’ve added a certification for the person requesting reimbursement that describes what their signature means. A signature block has also been added for situations where a Vice-President is approving an exception. Both of these additions enhance internal controls over the payment process.

The new form can be found on the Financial and Business Services FORMS page or on the Accounts Payable Online Payment Request page. An overview of the Payment Request form can be viewed at http://fbs.admin.utah.edu/download/AP/PymntRqst Instr.pdf.

Financial Solutions may have found a solution for MAC users with Safari Browsers who wish to use the auto-numbered form. If you are interested in testing this solution on your machine, go directly to the Adobe TECH NOTEs web page and follow the instructions.

Please feel free to contact Accounts Payable at AP@ADMIN.UTAH.EDU or ASK US if you have any comments, questions, or recommendations that you would like to share.

Accounts 61400 - 61419, previously titled “Equip-Insurable $1,000-$4,999″, has been changed to “Equip-Non Capitl $1,000-$4,999″.

 if you have any questions.

Effective October 1, 2009, the Limited Purchase Check (LPC) program will be restricted to payments to human subjects.  After this date, LPC’s cannot be used for anything other than human subjects payments.  Please follow this link for more information on this change.  For questions on implementing this change or for guidance on alternative procurement methods, please contact Accounts Payable

or

The Direct Deposit (ACH) payment option has been available to University employees since 2005. We recently simplified the rules for authorizing this electronic payment method and revised the form for employee sign up. Employees interested in accelerating their travel and expense reimbursements can now sign up for Direct Deposit by using their Payroll Direct Deposit account information without having to provide a blank check, deposit form or bank statement as proof of ownership. The details and authorization form can be found on the Accounts Payable Direct Deposit web page.  If you have any questions,

As reported in an earlier news post, the Financial Web Apps (located in the FBS pagelet and FBS Admin pagelet) in the Campus Information System have moved to a different WEB Server.

As of today, March 13, 2009, ALL OLD Bookmarks  for  all U of U Web Applications (urls begin with www.acs.utah.edu/prod/financials, www.acs.utah.edu/prod/bin, and www.acs.utah.edu/prod/hrbin) will not work! 

Since these applications are all located inside the CIS, it is always best to select the desired application from the appropriate CIS menu. 

Ask Us if you have any questions.

When trying to access documents (using the spyglass)  from Management Reports, some users are receiving an error. The error is:

Fatal error: Call to a member function Execute() on a non-object in C:\Web\htdocs\Fortis.class.php on line 73

***Update***  A work around is available!!  Click here for information on how to retrieve your document. 

If you find this information helpful, please leave a comment below.

We are working to resolve this.  Watch for updates on the FBS Web Application Status Page  =>  

A new page has been added to the FBS Web presence that will allow users to know of any issues with FBS Web Applications.  If known, issues are listed on the new page. If you are experiencing any issue not listed, a link exists on the page to report the issues to FBS.  The link to the new page is a picture of a lifesaver (below). This lifesaver has been strategically placed in various places in the FBS Web presence as well as the FBS pagelet in CIS.

Hyperlinks have been added to Management Reports and other web applications. These hyperlinks on column titles and labels, link to references explaining that particular topic and will help the user understand and use Management Reports as it was designed. How you will notice these references, they are red!  The Orgid lookup, Activity lookup and Project lookup pages now have dynamic column sorting.  A “sorting arrow” is located at the bottom of the column header which can be used to sort the page by that column.  This will make it easier for users to review the information on the screen without having to download to an Excel file.

The Financial Web Server has experienced intermittent problems the last few weeks. Some of the applications affected by this were: Management Reports, Limited Purchase Checks, PO applications and others. Your patience while we attempted to solve the problems is appreciated. Thanks to the diligence and hard work of the ACS team, we believe these issues have been resolved. Please continue to notify us in the future of any issues with the Financial Web Applications by clicking here.