Frequently Asked Questions
Questions
- How can I get authorized to use the online system?
- When will my check be mailed out?
- When is a traveler’s signature required?
- How do I amend a travel request?
- How do I get a travel advance?
- When do I need a Dean’s/Vice President’s signature?
- How do I obtain information about Form 8233?
- Are original receipts required?
Answers
- How can I get authorized to use the online system? You must attend a training session to gain authorization to the Travel Web system. The Financial and Business Services link above contains training information. Follow the links to the travel course description, registration dates and registration system.
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- When will my check be mailed out? Checks are normally cut every night and mailed out on the following day. We usually cut checks within 5 business days of receiving paperwork; some peak periods of the year may be slower. If you want your check held for pickup you must boldly state this.Checks can be viewed on our online system under the trip info tab.
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- When is a traveler’s signature required? The University of Utah Employee traveling is required to sign all travel requests and travel reimbursement documents. (Cash advances, hotel and conference prepayments, and early or final reimbursement forms) Travel reimbursement documents are required to be signed by non-employees, in compliance with IRS guidelines. (Except for conference and hotel prepayment)
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- How do I amend a travel request? Fill out an additional online request that includes the changes.
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- How do I get a travel advance? Complete online form on the cash advance tab. Vice President’s signature is required. Please allow 24 hours for processing. The traveler can go to Income Accounting (Cashier) in the Student Services Building (SSB) to pick up the advance.Advances are disbursed in increments of $150 or $250 with a $150 minimum.
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- When do I need a Dean’s/Vice President’s signature?
- Cash advance request.
- Business meals also require a Dean’s signature along with documentation of what was discussed during the meal and a list of attendees, along with travel numbers, if any.
- A Vice President’s signature is required for any instance in which the traveler wants to go outside of policy. Written documentation is required itemizing the one time exclusion from policy the Vice President is authorizing.
- How do I obtain information about Form 8233? For information on any tax information please consult with Tax Services (1-5414) or visit the Tax Services website. Please do not contact travel regarding tax information.
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- Are original receipts required? YES, original receipts are required in compliance with IRS guidelines. Copies of receipts will not be accepted.
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If you have other questions that are not answered here, please feel free to contact the Travel Department for assistance. You may also 