SALES TAX, TOURIST FACILITIIES TAX, AND TRANSIENT ROOM TAX

MONTHLY REPORT FORM INSTRUCTIONS

 

The forms for reporting Sales Tax (excluding food and food ingredients), Sales Tax for Food and Food Ingredients at Reduced Rate, Tourist Facilities Tax, and Transient Room Tax look almost identical.  They differ only in the title of the form and the tax rate.  Please select the proper form for the tax you need to report.  Completing each form requires 6 steps.

Step 1.  Please put your department name and the month and year for which you are reporting taxable sales and related tax at the top of the form.  (The reporting month and year is when the sales were made, not the month you are completing the form.)

Step 2.  In the “Itemized Sales” section, please summarize your sales into appropriate categories and type the amount for category.  The form will total the sales for you.  Next put in the amounts for total “Tax Exempt Sales”, “Refunds”, or “Other” as appropriate.  Since these amounts are deductions from total sales, the amounts must be entered as negative numbers.  The form will also calculate the “Total Exemptions” and “Net Taxable Sales”.

Step 3.  Please select the “Tax Computation” method appropriate for your situation, calculate the tax using the formula indicated, and enter the resulting tax amount.

Step 4.  Indicate the chartfield string(s) to which the tax amount should be charged.  Please make sure that all Chartfield combinations are accurate.  The form will calculate the “Total Tax Paid” and should agree with the tax amount you calculated in Step 3.

Step 5.  Fill in the name, phone number, and email of the person completing the form and that date the form was completed.  Then sign the form.

Step 6.  Send the form to General Accounting, 403 Park Building before the 15th of the month following the reporting month (i.e. Sept 15 for August sales).

All tax reporting departments must complete a form each month, even if your department had no sales for the month.  If there are no sales for the month, please complete step 1, write “NONE” in the Itemized Sales section, complete steps 5 and 6.